Launch Your Career as a Medical Records Administration Specialist at the VA
Are you a detail-oriented professional passionate about data integrity and healthcare? The Department of Veterans Affairs (VA) is currently hiring a Medical Records Administration Specialist in Los Angeles, California. This is an incredible opportunity to contribute to a mission-driven organization that prioritizes the health and well-being of our nation's Veterans.
Job Responsibilities
As an MRA Specialist, you will serve as a technical expert within the Health Information Management (HIM) department. Key duties include:
- Serving as a liaison for Electronic Health Records (EHR) implementations.
- Providing technical advice to clinical and administrative staff regarding documentation standards.
- Conducting data audits and analysis to ensure compliance with legal and regulatory requirements.
- Developing and recommending improvements to HIM processes.
- Training staff on HIM topics and maintaining the integrity of diagnostic health records.
Requirements
To be considered for this role, you must meet the following baseline requirements:
- U.S. Citizenship.
- Proficient English language skills.
- Appropriate AHIMA or AAPC certifications.
- Completion of a security background check.
- Adherence to the mandatory seasonal influenza vaccination program.
Grade Level Comparison
| Feature | GS-09 | GS-11 |
|---|---|---|
| Experience Requirement | 1 year of equivalent experience | 1 year of equivalent experience |
| Education Path | Master's degree or 2 years grad work | Ph.D. or 3 years grad work |
| Primary Focus | Data extraction and basic analysis | Policy development and high-level advisory |
Salary and Benefits
This position offers a competitive federal salary ranging from $71,957 to $113,185 per year. Beyond the pay, you will enjoy the stability of federal employment, including a robust leave accrual system, health insurance options, and the ability to contribute to a secure retirement plan.
Application Tips
When applying, ensure your resume is comprehensive. Federal hiring managers cannot infer experience; you must explicitly state your accomplishments. If you are a Veteran, ensure you upload your DD-214 to claim preference points. Double-check your application for missing documents, as incomplete packages may be excluded from consideration.
Working for the VA is more than just a job; it is a chance to support a legacy of service. If you have the skills and the desire to manage vital health information, we encourage you to apply and join our team in North Hills, CA.
Why This Medical Records Admintrator Specialist Job Matters
Transform health information into life-changing care for America’s Veterans by joining the VA’s expert team of Medical Records Administration Specialists.
Medical Records Admintrator Specialist Job Overview
The Veterans Health Administration (VHA) is seeking a dedicated Medical Records Administration Specialist to serve at the VA Greater Los Angeles Healthcare System. This role is pivotal in managing diagnostic and therapeutic health records, ensuring the integrity of patient data, and providing high-level technical guidance to support the VA’s mission of providing exceptional whole-health care to those who have served.
Requirements for Medical Records Admintrator Specialist
- Must be a U.S. Citizen.
- Must be proficient in written and spoken English.
- Required to pass a background/security investigation.
- Must complete an online onboarding process.
- Participation in the seasonal influenza vaccination program is mandatory.
- Males born after 12/31/1959 must be registered with the Selective Service.
- Must serve a 1 or 2-year trial period.
- Valid ID requirements must meet REAL ID standards effective May 7, 2025.
Preferred Qualifications for Medical Records Admintrator Specialist
- Coding Certification through AHIMA or AAPC.
- HIM Certification through AHIMA.
- Health Data Analyst Certification through AHIMA.
- Progressively responsible experience in health information management systems.
- Advanced graduate education in health information management or related fields.
Federal Benefits & Perks
- ✓Competitive salary range with periodic adjustments
- ✓Federal leave accrual based on prior work and military service
- ✓Comprehensive federal health insurance and retirement plans
- ✓Opportunities for professional development within the VA system
- ✓Access to the VA’s Whole Health System of care
💡 How to Apply Medical Records Admintrator Specialist Job & Insider Tips
Application Steps for Medical Records Admintrator Specialist Job
- Create or log into your USAJOBS account.
- Prepare your resume and supporting documents (transcripts, SF-50 if applicable, professional certifications).
- Complete the occupational questionnaire via the provided USA Staffing link.
- Submit your application and required documents before the closing date.
- Monitor your email for status notifications and potential interview requests.
💡 General Tips
- Be specific in your resume; do not assume the recruiter knows your previous duties.
- Ensure all educational documents are from accredited institutions.
- If claiming Veterans' Preference, ensure your DD-214 is legible and indicates your character of service.
- Check your status in the USAJOBS portal regularly.
- Review your answers on the questionnaire carefully before submission.
Frequently Asked Questions
What is the full performance level of this position?
The full performance level for this vacancy is GS-11, with selections possible between GS-09 and GS-11 based on qualifications.
Is this a remote or telework position?
No, this is an on-site position located at the VA Greater Los Angeles Healthcare System; it is not virtual, and telework is not available.
What certifications are required for this role?
Candidates must hold a Coding, HIM, or Health Data Analyst certification through AHIMA or AAPC to qualify.
What if I have foreign education?
*A: You must provide a Certificate of Foreign Equivalency to receive credit for degrees earned outside the U.S.*
Is there a trial period?
*A: Yes, all new appointees are subject to a 1 or 2-year trial period to evaluate fitness for service.*
Job from Veterans Health Administration
The Veterans Health Administration (VHA) is the largest integrated healthcare system in the United States. Providing care to millions of Veterans, the VHA is committed to a 'Whole Health' model, focusing not just on clinical treatment but on partnering with patients to create personalized health plans. Joining the VA means becoming part of a community dedicated to honoring those who have served.