Launch Your Federal Career: File Clerk (OA) at the VA in Milwaukee
Are you looking for a stable, fulfilling career where your daily work directly supports the heroes who served our country? The Department of Veterans Affairs (VA) is currently seeking a detail-oriented File Clerk (OA) to join the team at the Clement J. Zablocki VA Medical Center in Milwaukee, Wisconsin. This role is essential to our mission of providing world-class health care to our Veterans.
Job Responsibilities
The primary focus of this role is the management of health information. You will be the backbone of the Health Information Management (HIM) section. Key responsibilities include:
- Digital Records Management: Scanning, indexing, and quality-controlling health documents into computerized databases.
- Record Integrity: Ensuring every document is accurately associated with the correct patient record.
- Clerical Support: Maintaining filing systems, retrieving documents, and handling sensitive administrative correspondence.
- Confidentiality: Strictly adhering to privacy protocols to ensure patient records remain secure and protected.
Requirements
To be considered for this role, applicants must meet specific federal qualifications:
- Citizenship: Must be a U.S. Citizen.
- Proficiency: Basic written and spoken English is required.
- Typing Skills: You must possess typing proficiency of at least 40 words per minute.
- Education or Experience: Candidates need either one year of general clerical experience, two years of post-high school education, or a combination of both.
- Vaccination: Participation in the seasonal influenza program is a mandatory condition of employment.
Comparison: Qualifications
| Qualification Type | Minimum Requirement |
|---|---|
| Experience | 1 Year of General Clerical/Office Work |
| Education | 2 Years of Post-High School Education |
| Combination | Proportional mix of Education and Experience |
Salary and Benefits
The GS-4 level offers a salary range of $38,076 to $49,502 per year. Beyond the paycheck, the VA provides a comprehensive federal benefits package, including:
- Flexible scheduling options.
- Generous paid annual and sick leave.
- Federal retirement savings plans.
- Comprehensive health and life insurance options.
Application Tips
To stand out, make sure your application is precise. Start by using the USAJOBS resume builder to ensure you adhere to the mandatory two-page limit. Focus your resume on results-oriented language and highlight any past experience with electronic records or data entry. Always double-check that your transcripts are attached if you are using education to qualify.
If you are ready to dedicate your skills to a mission-driven organization, the VA in Milwaukee is looking for you. Apply today and take the first step toward a rewarding federal career serving our nation’s Veterans.
Why This File Clerk (Oa) Job Matters
Launch your federal career at the VA! Become an integral part of our Health Information Management team and help support those who served our nation.
File Clerk (Oa) Job Overview
The Veterans Health Administration (VHA) is seeking a dedicated File Clerk (OA) to join the Clement J. Zablocki VA Medical Center in Milwaukee, Wisconsin. In this role, you will be responsible for the meticulous maintenance, organization, and digital preservation of critical health records. Your work directly supports our mission to provide high-quality healthcare to our Veterans by ensuring that accurate medical and administrative information is readily available for patient care teams.
Requirements for File Clerk (Oa)
- Must be a U.S. Citizen.
- Proficiency in written and spoken English.
- Qualified typist (minimum 40 words per minute).
- One year of general clerical/office experience OR two years of education above high school level OR a combination of both.
- Must be willing to live within a commutable distance of Milwaukee, Wisconsin.
- Selective Service registration for males born after 12/31/1959.
- Must be able to pass a background/security investigation.
- Completion of a 1-year probationary period.
- Participation in the annual seasonal influenza vaccination program.
Preferred Qualifications for File Clerk (Oa)
- Strong attention to detail and ability to follow precise indexing procedures.
- Proficiency in using scanning hardware and computerized health databases.
- Effective communication skills for coordinating with various departments.
- Experience managing sensitive and confidential medical or administrative records.
Federal Benefits & Perks
- ✓Generous paid time off and federal holidays.
- ✓Predictable and flexible work scheduling.
- ✓Comprehensive federal retirement programs.
- ✓Access to the Federal Employees Health Benefits (FEHB) program.
- ✓Life insurance and long-term care insurance options.
- ✓Career growth opportunities within the Department of Veterans Affairs.
💡 How to Apply File Clerk (Oa) Job & Insider Tips
Application Steps for File Clerk (Oa) Job
- Create a profile on the USAJOBS portal.
- Ensure your resume is limited to two pages and saved as a PDF.
- Review the job announcement and questionnaire requirements.
- Upload all necessary supporting documentation, including transcripts and veteran documents if applicable.
- Complete the online occupational questionnaire.
- Submit your final application package before the closing date of November 10, 2026.
💡 General Tips
- Keep your resume strictly to two pages; longer resumes will not be considered.
- Use clear, results-oriented language and highlight experience relevant to clerical and data management tasks.
- Ensure your contact information is current and accurate.
- Use a clean, sans-serif font for your resume, such as Arial or Lato.
- Double-check that all required documents (transcripts, DD-214) are attached before hitting submit.
Frequently Asked Questions
Is this a remote position?
No, this is not a virtual position. Candidates must reside within or be willing to relocate to a commutable distance of the Milwaukee, WI facility.
What is the typing requirement?
You must be able to type at least 40 words per minute to qualify for this position.
Can I submit a three-page resume?
No. Federal agencies are now limiting resumes to two pages. Submissions exceeding this limit will result in immediate disqualification.
Do I need to be vaccinated against the flu?
Yes. As a condition of employment with the VHA, all health care personnel are required to participate in the seasonal influenza vaccination program or obtain a valid medical/religious exemption.
What is the work schedule?
This is a full-time position, typically Monday through Friday, 8:00 am to 4:30 pm.
Can I apply if I don't have medical records experience?
Yes, if you meet the general clerical or educational requirements, you are encouraged to apply.
Job from Veterans Health Administration
The Veterans Health Administration (VHA) is the largest integrated health care system in the United States. Our mission is to fulfill President Lincoln’s promise to care for those who have served in our nation’s military and for their families. At the VA, we value compassion, integrity, and dedication. Joining our team means becoming part of an honorable community committed to service and excellence.