Launch Your Administrative Career with the VA in Fresno

Are you looking for a role where your organizational skills directly contribute to better patient outcomes? The Department of Veterans Affairs (VA) is currently seeking a motivated File Clerk to join the Health Administration Service at the Central California Health Care System in Fresno, CA. This is an incredible opportunity to start your federal career in a supportive, mission-driven environment.

About the VA Central California Health Care System

The VA Central California Health Care System (VACCHCS) is dedicated to fulfilling President Lincoln’s promise to care for our nation’s heroes. Located in Fresno, the facility is part of the VA Sierra Pacific Network and serves a wide population of Veterans. Whether you are assisting in the acute care unit or the Community Living Center, your work helps ensure that our clinicians have the right information at the right time.

Job Responsibilities: Maintaining Record Integrity

The primary focus of this role is the management of medical and administrative documentation. You will serve as a key member of the Health Information Management (HIM) team, where your daily duties will include:

Scanning and Indexing: Converting paper medical records into the VistA Imaging electronic system.
Quality Control: Reviewing digital images for clarity and ensuring every document is linked to the correct patient and clinical note.
Data Management: Utilizing computer systems to track, file, and retrieve administrative information via alphanumeric or decimal systems.
Collaborative Support: Working with clinical staff and the Emergency Department to ensure files are accurate and accessible, preventing delays in patient care.

Requirements for Success

To be considered for this GS-3 level position, candidates must meet specific criteria by the closing date of November 12, 2026.

Requirement	Description
Citizenship	Must be a U.S. Citizen
Experience	6 months of relevant clerical experience
Education	1 year above high school (or a mix of both)
Assessments	Completion of USA Hire Competency Based Assessments
Vaccination	Mandatory seasonal influenza vaccination

Salary and Benefits

The position offers a competitive salary range of $32,598 to $42,382 per year. Beyond the paycheck, you will gain access to the federal benefits package, which is designed to support you and your family’s long-term health and financial stability.

Key Benefits:

Comprehensive health, dental, and vision insurance.
Generous leave policy, including annual and sick leave.
Federal pension eligibility through FERS.
Investment opportunities via the Thrift Savings Plan (TSP).

Application Tips

Applying for federal jobs requires a specific approach. To maximize your chances:

Tailor Your Resume: Use the USAJOBS resume builder and ensure it does not exceed two pages.
Be Specific: Quantify your experience. Mention the hours worked per week and specific duties performed.
Submit Early: Do not wait until the November 12th deadline. Technical issues can happen, and you want to leave yourself time to complete the required online assessments.
Proofread: Ensure your contact information and employment dates are accurate. Errors can lead to disqualification.

Frequently Asked Questions (FAQ)

Q: Do I need prior medical office experience? A: While experience with electronic health records is a plus, the position requires general clerical ability. If you have solid computer skills and a high level of attention to detail, you are a strong candidate.

Q: How long is the probationary period? A: As a new federal employee, you will serve a 1-year probationary or 2-year trial period to ensure you are a good fit for the position and the agency's goals.

Q: Can I telework? A: This position is currently not listed as telework-eligible, meaning you will perform your duties on-site at the Fresno facility.

If you are detail-oriented, tech-savvy, and passionate about supporting those who served our country, this File Clerk position at the VA is the perfect next step. Join a team where your daily actions help maintain the integrity of medical records that change lives. Review the requirements, polish your two-page resume, and submit your application to the VA Central California Health Care System today.

Why This File Clerk Job Matters

Launch your career with the Department of Veterans Affairs! Join the Central California Health Care System in Fresno and play a vital role in organizing health records that empower life-saving patient care.

File Clerk Job Overview

The VA Central California Health Care System is seeking a dedicated File Clerk to join our Health Information Management team. In this role, you will be the backbone of our data management process, ensuring that medical records are accurately scanned, indexed, and maintained. Your attention to detail will directly impact the speed and quality of care provided to our nation's Veterans.

Requirements for File Clerk

Must be a U.S. Citizen.
Must complete an online assessment.
Must pass a background/security investigation.
Must be registered with the Selective Service (for males born after 12/31/1959).
Must participate in the seasonal influenza vaccination program.
Must complete a 1-year probationary or 2-year trial period.
6 months of specialized experience OR 1 year of education above high school OR a combination of both.
Current federal employees must meet 52-week time-in-grade requirements.

Preferred Qualifications for File Clerk

Experience using VistA imaging or similar electronic health record systems.
Proficiency with Microsoft Office Suite including Outlook, Teams, Excel, and Word.
Proven history of high-volume data entry and accurate document indexing.
Ability to adapt to fluctuating daily workloads and shifting administrative priorities.

Federal Benefits & Perks

✓Comprehensive federal health insurance options.
✓Generous paid annual leave, sick leave, and federal holidays.
✓Participation in the Federal Employees Retirement System (FERS).
✓Access to the Thrift Savings Plan (401k-style investment).
✓Opportunities for professional development and training within the VA system.
✓Supportive work environment dedicated to the mission of serving Veterans.

💡 How to Apply File Clerk Job & Insider Tips

Application Steps for File Clerk Job

Create or log into your USAJOBS account.
Prepare a resume that is strictly two pages or less.
Attach all required documents (transcripts, SF-50 if applicable, DD-214 for Veterans).
Complete the online application questionnaire.
Submit your package by the closing date of 11/12/2026.
Watch your email for a notification to complete the required USA Hire Assessments.

💡 General Tips

Use the USAJOBS resume builder to ensure you hit the formatting requirements.
Verify that your resume includes specific dates (month/year) and hours worked per week for every job listed.
Save your resume as a PDF to ensure formatting stays consistent.
Do not provide salary history; focus on your accomplishments and skills.
Set aside at least three hours of uninterrupted time for the online assessments.
Double-check your SF-50 forms if you are a current or former federal employee.

Frequently Asked Questions

Is a college degree required for this position?

No. You can qualify through a combination of relevant clerical experience or by having at least one year of education beyond high school.

What happens if my resume is longer than two pages?

Federal agencies now require resumes to be two pages or less. Submitting a resume longer than this will result in your disqualification.

Do I have to get the flu shot?

Yes. Participation in the seasonal influenza vaccination program is a condition of employment for all VA Health Care Personnel.

File Clerk Job

Veterans Health Administration