Executive Secretary Opportunity at the Atlanta VA Medical Center
The Atlanta VA Medical Center is actively recruiting for a highly skilled Executive Secretary. This position is a cornerstone of the facility’s leadership operations, providing essential administrative support to the Executive Director. If you possess a keen eye for detail, excellent communication skills, and a desire to support the mission of serving America's Veterans, this may be the career move for you.
Job Responsibilities
As an Executive Secretary, you will wear many hats. Your responsibilities include:
- Executive Support: Providing comprehensive administrative support to the Executive Director and the leadership team.
- Calendar & Travel: Controlling the Director’s calendar and making complex travel arrangements.
- Correspondence: Preparing, reviewing, and tracking sensitive executive communications and official reports.
- Office Management: Serving as the primary point of contact for staff and outside stakeholders, and managing office administrative workflows.
- Mentorship: Providing guidance and training to other administrative staff within the medical center.
Requirements
To be considered for this role, you must meet specific federal requirements:
| Requirement | Description |
|---|---|
| Citizenship | Must be a U.S. Citizen |
| Experience | 1 year of specialized experience at the GS-8 level |
| SF-50 | Must provide proof of Time-in-Grade |
| Compliance | Must pass background checks and influenza vaccination requirements |
| Documentation | Two-page resume limit strictly enforced |
Salary Overview
This position is classified as a GS-9 grade, offering an annual salary range of $65,271 to $84,857, depending on experience and qualifications.
Benefits
Employees of the Department of Veterans Affairs enjoy a robust benefits package, including:
- Comprehensive health insurance options.
- Participation in the Federal Employees Retirement System (FERS).
- Generous vacation, sick leave, and paid federal holidays.
- Access to professional development programs.
Application Tips
- Stick to the limit: Do not exceed the two-page resume limit.
- Documentation is key: Ensure your SF-50 is the official version that shows your grade and tenure.
- Clarity: Clearly state your duties, dates of employment, and hours worked in your resume.
Supporting the Executive Director at the Atlanta VA Medical Center is a unique opportunity to directly impact the care of our Veterans. We encourage all qualified applicants to review the full requirements and submit their applications through the USAJOBS portal before the closing date.
Why This Executive Secretary Job Matters
Elevate your career at the Atlanta VA Medical Center, serving those who have served our nation as an Executive Secretary.
Executive Secretary Job Overview
The Joseph Maxwell Cleland Atlanta VA Medical Center is seeking a highly organized and proactive Executive Secretary. This role serves as the primary administrative support to the Executive Director, acting as a crucial liaison and ensuring the smooth operation of the facility's leadership office. You will play a vital role in executing the facility's mission by managing complex schedules, correspondence, and high-level communications in a fast-paced healthcare environment.
Requirements for Executive Secretary
- Must be a U.S. Citizen
- Must possess at least one year of specialized experience at the GS-8 level
- Must submit a current SF-50 (Notification of Personnel Action) to verify time-in-grade and eligibility
- Must complete an online assessment as part of the application process
- Must undergo a background and security investigation
- Must participate in the annual seasonal influenza vaccination program
- Must adhere to the new two-page resume limit requirement
Preferred Qualifications for Executive Secretary
- Prior administrative support experience for Senior Executive Service (SES) or Medical Center leadership
- Advanced proficiency in Microsoft Office Suite, particularly Outlook, Teams, and SharePoint
- Strong background in managing complex executive calendars and high-level travel arrangements
- Proven success in tracking executive action items and maintaining office suspense systems
- Demonstrated ability to mentor administrative staff and coordinate office operations
Federal Benefits & Perks
- ✓Federal health insurance plans
- ✓Life insurance coverage
- ✓Retirement savings via the Thrift Savings Plan (TSP)
- ✓Paid federal holidays and leave accrual
- ✓Career development and mentorship opportunities
- ✓Public service loan forgiveness potential
💡 How to Apply Executive Secretary Job & Insider Tips
Application Steps for Executive Secretary Job
- Create or log into your USAJOBS account.
- Review the full vacancy announcement carefully.
- Build a concise two-page resume using the USAJOBS resume builder.
- Complete the online application questionnaire.
- Upload all required documentation, including your most recent SF-50.
- Submit your application before the closing date of 11/09/2026.
- Monitor your email for notifications regarding the USA Hire Assessment.
💡 General Tips
- Keep your resume strictly to two pages or less to ensure eligibility.
- Be specific about your hours worked per week; full-time is defined as 35-40 hours.
- Use the USAJOBS resume builder for formatting, using a sans-serif font.
- Submit your SF-50 early; do not include award SF-50s as they do not show grade history.
- Prepare for the online assessment by visiting the USA Hire Applicant Resource Center.
Frequently Asked Questions
Is telework available for this position?
No, this position is not authorized for telework or virtual arrangements.
What is the resume page limit?
Per federal guidelines, resumes for this position must be exactly two pages or shorter. Resumes exceeding this length will not be considered.
Do I need to be a veteran to apply?
No, while the VA serves veterans, this position is open to internal agency candidates.
What is the work schedule?
Monday through Friday, 8:00 AM – 4:30 PM EST.
Can I submit my application after the closing date?
No, all applications must be submitted by 11:59 PM ET on 11/09/2026.
Job from Veterans Health Administration
The Department of Veterans Affairs (VA) is dedicated to honoring the men and women who served in the military. The Atlanta VA Medical Center plays a critical role in this mission, providing comprehensive, whole-health care to our nation's heroes. Working here means joining a team committed to compassion, excellence, and integrity.