Become an Assistant Registrar at the Smithsonian Institution

The Smithsonian Institution, the world’s most extensive museum and research complex, is currently accepting applications for an Assistant Registrar at the National Museum of African American History and Culture (NMAAHC). This is a unique opportunity for a dedicated museum professional to play a critical role in the stewardship of national treasures.

Job Responsibilities

As an Assistant Registrar, your primary duties involve the physical and digital management of the museum's permanent collection. You will:

Negotiate complex domestic and international loan agreements.
Oversee the movement, shipping, and specialized packing of artifacts to minimize risk.
Maintain meticulous records within the collections management system.
Advise the Collections Committee and Director on new accessions.

Comparison: Standard Registrar Duties vs. Assistant Registrar Duties

Task Area	Standard Registrar	Assistant Registrar (This Role)
Scope	Broad Oversight	Specialized Execution
Loan Management	Policy Creation	Contract Execution & Logistics
Database Entry	Supervision	Direct Cataloging & Maintenance
Packing	General Guidelines	Prescribing Materials & Monitoring

Requirements

To be considered, applicants must demonstrate one year of specialized experience at the GS-11 level. Key requirements include a deep understanding of ethical and legal issues in collection care, expert-level knowledge of artifact handling, and strong writing skills. Internal candidates must verify their time-in-grade via the SF-50 form.

Salary Overview

This position offers a competitive federal salary ranging from $102,415 to $133,142 per year, depending on qualifications and experience.

Benefits

Employees of the Smithsonian enjoy federal benefits, including:

Robust Retirement Plans
Health, Life, and Accident Insurance
Flexible Spending Accounts
Generous Leave Accrual

Application Tips

Submit a resume no longer than two pages. Avoid vague statements; use concrete examples of how your work has directly supported museum collections. Ensure your SF-50 is accurate, as missing documentation is a common reason for disqualification.

This role is essential to the NMAAHC’s mission. If you possess the technical skill and passion for museum registration, submit your application before the November 17 deadline.

Why This Assistant Registrar Job Matters

Help preserve history at the world's largest museum complex as an Assistant Registrar for the NMAAHC.

Assistant Registrar Job Overview

The Smithsonian Institution is seeking an organized and detail-oriented Assistant Registrar to join the National Museum of African American History and Culture (NMAAHC) in Washington, D.C. In this pivotal role, you will manage the documentation, loan logistics, and integrity of the museum’s world-class collection, ensuring that artifacts are handled, shipped, and cataloged to the highest professional standards.

Requirements for Assistant Registrar

One year of specialized experience equivalent to at least the GS-11 grade level.
Must meet time-in-grade requirements (52 weeks at the next lower grade level) for internal candidates.
Males born after December 31, 1959, must be registered with the Selective Service.
Ability to pass a Moderate Risk background investigation.

Preferred Qualifications for Assistant Registrar

Proficiency in computerized museum collections management software.
Experience in negotiating loan terms and managing international shipping logistics for fine arts.
Demonstrated ability to prescribe specialized packing materials to reduce risk to fragile artifacts.
Strong written communication skills for reporting and documentation purposes.

Federal Benefits & Perks

✓Federal retirement programs
✓Comprehensive health and life insurance options
✓Generous paid annual and sick leave
✓Federal holidays
✓Flexible Spending Accounts

💡 How to Apply Assistant Registrar Job & Insider Tips

Application Steps for Assistant Registrar Job

Log in or create an account on the USAJobs portal.
Prepare a resume that is strictly two pages or less.
Upload required documentation, including SF-50 forms for current/former federal employees.
Complete the online occupational questionnaire.
Submit the full application package before the closing date of November 17, 2026.

💡 General Tips

Focus your resume on specific, quantifiable achievements related to museum registration rather than copying the job description.
Ensure your SF-50 clearly shows your tenure and grade level to meet time-in-grade requirements.
Review your application carefully; incomplete submissions or missing forms will lead to disqualification.
Use the USAJobs resume builder if you are unsure how to format your federal experience.

Frequently Asked Questions

Is relocation assistance provided for this position?

No, the Smithsonian Institution does not pay for relocation expenses for this role.

Can I apply if I am not a current federal employee?

This vacancy is restricted to internal candidates; please check the 'Who May Apply' section on the job posting to verify your eligibility.

Is the position telework eligible?

Yes, this position is eligible for telework, subject to agency policy.

How will I know my application was received?

You will receive an automated confirmation email after the job closes.

Can I apply via paper?

Only with prior approval from the Office of Human Resources.

Job from Smithsonian Institution

The Smithsonian is a beacon of knowledge and discovery. By maintaining 21 museums and the National Zoo, the Institution preserves the diverse heritage of the nation. The NMAAHC, in particular, is dedicated to the study and exhibition of African American history, providing a profound impact on the public through education and historical research.