Launch Your Career with the FAA: Management and Program Assistant Role in Philadelphia
Are you looking to pivot your administrative career into the dynamic field of aviation? The Federal Aviation Administration (FAA) is currently seeking a motivated, detail-oriented individual to join our team in Philadelphia, PA, as a Management and Program Assistant. This role is a vital component in the daily success of our national airspace system, providing the necessary operational support to keep our towers and facilities running smoothly.
Job Responsibilities
As a Management and Program Assistant, your duties will be broad and varied, impacting the efficiency of our administrative services across the region. Key responsibilities include:
- Budget & Procurement: Tracking obligations, expenditures, and initiating procurement requests to ensure facility needs are met.
- Personnel Support: Assisting with personnel actions, including promotions, details, and resignations.
- Time & Attendance: Managing attendance for large groups with varying schedules and pay entitlements.
- Facility Security: Coordinating access credentials, proximity cards, and parking for employees and visitors.
- Data Reporting: Creating charts, graphs, and narrative reports to assist management in decision-making.
Requirements
To be considered for this position, applicants must demonstrate:
| Qualification Type | Requirement Details |
|---|---|
| Citizenship | Must be a U.S. Citizen |
| Experience Level | 1 year of specialized experience at FV-E or GS-7/8 level |
| Submission Format | Max 2-page resume required |
| Security | Must pass agency background investigation |
Salary Overview
The salary range for this position is $60,406 to $90,613 per year. Compensation is determined by federal pay scales and reflects the complexity and responsibility associated with this role.
Benefits
Working for the FAA offers robust federal benefits, including competitive health insurance plans, life insurance, a generous 401(k)-style retirement system (FERS) with matching contributions, and ample paid leave time.
Application Tips
The FAA has moved away from traditional narrative-based KSA responses. Instead, focus on building a robust work history section. Clearly list your job title, series, and grade (if applicable), and ensure your examples show how you meet the specialized experience qualifications. Be concise—your resume must be two pages or less.
This role is an excellent opportunity for an administrative professional to make a tangible difference in the aviation industry. With a competitive salary, excellent benefits, and a stable career path, the FAA provides an environment where your skills are truly valued. Apply today to help us maintain the safest aerospace system in the world.
Why This Management And Program Assistant Job Matters
Take flight in your career with the FAA! Join our Philadelphia team as a Management and Program Assistant and help drive the efficiency of the world's most advanced aerospace system.
Management And Program Assistant Job Overview
The Federal Aviation Administration (FAA) is seeking a detail-oriented professional to fill the role of Management and Program Assistant at the Philadelphia Tower. In this vital administrative role, you will provide critical support for facility operations, budget tracking, personnel administration, and security compliance, ensuring our team has the resources they need to keep the skies safe.
Requirements for Management And Program Assistant
- Must be a U.S. citizen to apply.
- Minimum of one year (52 weeks) of specialized experience equivalent to FV-E or FG/GS-7-8.
- Experience with budget tracking, inventory management, and procurement requests.
- Proficiency in administrative support tasks including time and attendance, scheduling, and travel administration.
- Must pass a background investigation.
- Resume limited to a maximum of two pages.
Preferred Qualifications for Management And Program Assistant
- Proven track record of working independently to resolve operational issues.
- Strong proficiency in automated systems for financial and administrative tracking.
- Advanced ability to generate narrative and statistical reports, charts, and graphs.
- Experience managing facility security protocols and access credentials.
Federal Benefits & Perks
- ✓Comprehensive federal health insurance options
- ✓Generous retirement programs including the Federal Employees Retirement System (FERS)
- ✓Paid vacation, sick leave, and federal holidays
- ✓Access to professional development and training opportunities
- ✓Stable federal work environment
💡 How to Apply Management And Program Assistant Job & Insider Tips
Application Steps for Management And Program Assistant Job
- Prepare a resume that specifically addresses the job duties and specialized experience requirements (max 2 pages).
- Create or update your profile on the official FAA career portal.
- Submit your application through the online system before the closing date of November 24, 2026.
- Ensure all work history entries include job titles, series/grades, employer names, dates, and hours worked.
- Upload required supplemental documents such as transcripts or SF-50 if applicable.
- Monitor your status through the application portal to track your evaluation progress.
💡 General Tips
- The FAA no longer uses KSA narratives; instead, embed your specific examples of experience directly into your work history section.
- Be precise with dates and hours worked per week, as this is used to calculate your eligibility.
- If you are a current FAA employee, ensure your SF-50 includes all required blocks (15, 17, 18, 19, 22, and 24).
- Double-check your application for completeness; omissions can lead to disqualification.
- Always resubmit your application if you make any changes after the initial submission.
Frequently Asked Questions
Is this a remote position?
No, this position is located in Philadelphia, Pennsylvania, and is not listed as remote-eligible.
What happens after I submit my application?
The Human Resources office will review your qualifications against the job requirements. If found qualified, you will be referred to the hiring manager, and you may be contacted for an interview.
Are there limits on the length of my resume?
Yes, resumes for this specific vacancy are strictly limited to two pages.
How do I check the status of my application?
*A: You can check your application status by logging into your USAJOBS account and visiting the Help Guide.*
Can I submit my documents via email?
*A: Supplemental documentation (like transcripts) can be emailed to the contact provided, but your primary application must be submitted through the official online portal.*
Job from Federal Aviation Administration
The Federal Aviation Administration, part of the Department of Transportation, is the global leader in aviation safety. With a workforce exceeding 44,000, we manage everything from air traffic control to the development of next-generation electric and solar-powered aircraft. Joining the FAA means contributing to a mission that connects the world through safety and innovation.