Launch Your Federal Career as a File Clerk at the Chillicothe VA Medical Center
Are you seeking a career that combines clerical expertise with a meaningful mission? The Department of Veterans Affairs (VA) is currently hiring for a File Clerk position at the Chillicothe VA Medical Center in Ohio. This role is essential to our medical records department, ensuring that our healthcare providers have the accurate, timely documentation they need to care for our nation’s heroes. If you are detail-oriented and ready to contribute to a world-class healthcare system, this could be the perfect next step.
Job Responsibilities
As a File Clerk/Scanning Specialist, you will work within the Health Information Management (HIM) department. Your daily responsibilities will include:
- Document Scanning: Coordinating the scanning of clinical and administrative paperwork.
- Quality Control: Ensuring that images are high-quality, legible, and correctly associated with the patient’s record.
- Error Resolution: Identifying discrepancies, such as documents filed in the wrong record, and coordinating with supervisors to resolve them.
- Administrative Support: Removing staples and paperclips to prepare files and ensuring priority documents are handled according to standard operating procedures.
Requirements
To be eligible for this position, you must meet the following criteria:
- Citizenship: Must be a U.S. Citizen.
- Experience: One year of general clerical experience at the GS-3 level OR two years of education beyond high school.
- Vaccination: Mandatory participation in the seasonal influenza vaccination program.
- Probation: A 1-year probationary or 2-year trial period is required.
| Feature | Details |
|---|---|
| Salary Range | $37,992 - $49,393 per year |
| Location | Chillicothe, Ohio |
| Schedule | Monday - Friday, 7:30 am - 4:00 pm |
| Job Category | Mail and File (GS-4) |
Salary and Benefits
This position offers a competitive salary consistent with federal GS-4 pay scales. Beyond the salary, federal employees at the VA enjoy an exceptional benefits package, including comprehensive health coverage, life insurance, generous leave accrual, and the Thrift Savings Plan (TSP) which is similar to a 401(k) with government matching contributions.
Application Tips
- Respect the Page Limit: Your resume must be two pages or less. Use the USAJOBS resume builder to ensure compliance.
- Be Specific: Include the number of hours worked per week for every position listed.
- Include Transcripts: If you are using education to qualify, your transcripts are a required document.
- Proofread: Double-check your contact information and ensure all required supporting documents (DD214, SF-50) are included.
Frequently Asked Questions (FAQ)
Q: What is the work schedule? A: The position is full-time, Monday through Friday, 7:30 am to 4:00 pm. Q: Do I need a security clearance? A: This position is designated as non-sensitive and does not require a security clearance, though it does involve a background investigation.
Serving our Veterans is a noble calling. As a File Clerk at the Chillicothe VA, you aren't just filing papers; you are ensuring that life-saving health information reaches the doctors who need it. If you meet the qualifications, we encourage you to apply and contribute to the mission of the Department of Veterans Affairs.
Why This File Clerk Job Matters
Join the team at the Chillicothe VA Medical Center and play a vital role in our mission to provide world-class healthcare to those who have served our nation.
File Clerk Job Overview
The Veterans Health Administration is seeking a dedicated File Clerk/Scanning Specialist to join the Patient Business Service team at the Chillicothe VA Medical Center. In this role, you will be instrumental in managing health information by coordinating the precise scanning, indexing, and quality control of patient medical and administrative documents. Your attention to detail ensures that critical healthcare information is accurately captured and readily available for clinical providers, directly supporting the high-quality care our Veterans deserve.
Requirements for File Clerk
- U.S. Citizenship is required.
- Males born after 12/31/1959 must be registered with the Selective Service.
- Must complete an online onboarding process and background investigation.
- Must undergo a 1-year probationary or 2-year trial period.
- Participation in the annual seasonal influenza vaccination program is mandatory.
- Must possess at least one year of general clerical/office experience equivalent to the GS-3 level or two years of education above high school.
Preferred Qualifications for File Clerk
- Prior experience in medical record scanning and indexing.
- Strong proficiency in quality control and document verification.
- Ability to manage high volumes of administrative paperwork with high accuracy.
- Experience working in a fast-paced medical or clinical environment.
Federal Benefits & Perks
- ✓Comprehensive federal health insurance options.
- ✓Generous paid annual and sick leave.
- ✓Participation in the Federal Employees Retirement System (FERS).
- ✓Access to the Thrift Savings Plan (TSP) with government matching.
- ✓Opportunities for professional development and training.
- ✓Meaningful work serving Veterans and their families.
💡 How to Apply File Clerk Job & Insider Tips
Application Steps for File Clerk Job
- Review the full announcement carefully.
- Create or update your USAJOBS account.
- Prepare a resume that is strictly limited to two pages.
- Gather all required documentation, including transcripts and SF-50 forms if applicable.
- Complete the initial online application and questionnaire.
- Submit your package by 11:59 PM ET on the closing date of November 9, 2026.
- Monitor your email for a link to the required USA Hire assessment if triggered.
💡 General Tips
- Ensure your resume is no longer than two pages to remain eligible.
- Clearly define your experience with job titles, duties, and hours worked per week.
- Save your resume as a PDF to preserve formatting.
- Use the USAJOBS resume builder to ensure your format is optimized for federal HR standards.
- Check your application status regularly through the USAJOBS portal.
- Complete all required assessments within the provided timeframes once notified.
Frequently Asked Questions
Is this a remote or virtual position?
No, this is an onsite position located at the Chillicothe VA Medical Center.
What happens if I submit a resume longer than two pages?
Per recent federal hiring guidelines, resumes exceeding two pages will result in ineligibility for the position.
Can I use volunteer experience to qualify?
Yes, relevant volunteer experience that demonstrates the necessary competencies can be used to meet the qualification requirements.
Job from Veterans Health Administration
The Veterans Health Administration (VHA) is the largest integrated healthcare system in the United States. At the Chillicothe VA Medical Center, we provide a wide range of services including primary care, mental health, and specialty treatments. We serve over 20,000 Veterans annually and operate as a teaching facility with numerous academic affiliates. Joining our team means becoming part of a community dedicated to Whole Health, where every employee plays a part in honoring the promise made to those who served.