Become a Command Secretary with the U.S. Coast Guard
Are you a highly organized administrative professional looking to make a meaningful impact? The U.S. Coast Guard is currently accepting applications for a Command Secretary position in Portsmouth, Virginia. This role is essential to the mission of the Base Portsmouth Facilities Engineering Department, providing top-tier support to command staff and ensuring organizational success.
Job Responsibilities
As a Command Secretary, you will handle a diverse array of tasks, including:
- Managing administrative operations and daily office workflows.
- Drafting and editing high-level correspondence and official reports.
- Coordinating complex calendars and travel arrangements for command personnel.
- Identifying and resolving office process bottlenecks to improve efficiency.
- Facilitating communication between internal staff and external organizations.
Requirements
To qualify for this GS-08 position, candidates must demonstrate at least one year of specialized experience at the GS-07 level. Key requirements include:
- U.S. Citizenship.
- Typing proficiency of 40 WPM.
- Ability to pass a public trust background check.
- Strict adherence to the two-page resume limit.
Salary Overview
This position offers a competitive federal salary, commensurate with experience and the GS-08 grade level.
| Pay Period | Annual Salary Range |
|---|---|
| Per Year | $56,713 - $73,724 |
Benefits
Federal employment with the DHS includes a comprehensive suite of benefits, such as:
- Competitive health, dental, and vision insurance.
- Retirement plans through the Thrift Savings Plan (TSP).
- Paid federal holidays and leave accrual.
- Wellness initiatives and fitness center access.
Application Tips
To stand out, ensure your resume clearly links your past experience to the requirements listed in the job description. Remember, the automated system is strict regarding resume length and formatting—keep it under two pages.
Serving as a Command Secretary with the U.S. Coast Guard is a fantastic opportunity to build a stable, rewarding federal career. If you meet the criteria and are ready to support our nation's maritime safety, apply before the deadline.
Why This Command Secretary Job Matters
Elevate your administrative career by supporting the critical missions of the U.S. Coast Guard in Portsmouth, Virginia.
Command Secretary Job Overview
The U.S. Coast Guard is seeking a dedicated and organized professional to serve as a Command Secretary. This pivotal role within the BASE PORTSMOUTH Facilities Engineering Department ensures the smooth execution of administrative operations, office management, and executive support. If you are detail-oriented, excel in fast-paced environments, and have a passion for public service, this position offers the opportunity to play a vital part in safeguarding our nation's maritime interests.
Requirements for Command Secretary
- Must be a U.S. citizen.
- Must be registered with or exempt from the Selective Service.
- Ability to type at least 40 words per minute (WPM).
- One year of specialized experience equivalent to the GS-07 level in the federal sector.
- Must pass a background investigation for a public trust clearance.
- Must adhere to direct deposit requirements for salary payments.
- Submission of a maximum two-page resume.
- Adherence to all specified application submission deadlines.
Preferred Qualifications for Command Secretary
- Proven track record of managing complex administrative workflows.
- Experience planning executive-level conferences, travel, and meetings.
- Strong proficiency in editing official government correspondence and reports.
- Expertise in identifying and resolving organizational efficiency issues.
- Exceptional interpersonal skills when communicating with senior leadership.
Federal Benefits & Perks
- ✓Comprehensive health, dental, vision, and life insurance coverage.
- ✓Participation in the Thrift Savings Plan (401k-style retirement).
- ✓Paid federal holidays and generous personal leave days.
- ✓Flexible spending accounts and employee assistance programs.
- ✓Potential for tuition reimbursement and transportation subsidies.
- ✓Access to on-site fitness centers and wellness programs.
- ✓Opportunities for professional development and training.
💡 How to Apply Command Secretary Job & Insider Tips
Application Steps for Command Secretary Job
- Create or log into your USAJOBS account.
- Prepare a resume that is strictly limited to two pages.
- Gather all required supporting documentation (SF-50, transcripts, veteran documentation, etc.).
- Submit your application through the official USAJOBS portal before the closing date.
- Monitor your email for a unique link if selected to complete the USA Hire Competency Based Assessments.
- Complete all necessary assessments within 48 hours of notification.
- Track your application status through your USAJOBS dashboard.
💡 General Tips
- Keep your resume concise; any document exceeding two pages will automatically disqualify your application.
- Double-check your SF-50 forms to ensure they clearly reflect your grade, step, and eligibility.
- Ensure all fonts are at least 10pt and margins are at least 0.5 inches.
- Avoid using any sensitive personal information like SSNs or birth dates on your resume.
- Practice using the USA Hire resource center to prepare for the competency assessments.
Frequently Asked Questions
Is a college degree required for this position?
No, there is no positive education requirement for this role, though relevant specialized experience is mandatory.
What is the maximum length allowed for the resume?
Your resume must be exactly two pages or fewer. Applications with longer resumes will not be considered.
Can I submit my application via email?
No, all applications must be submitted through the official USAJOBS platform.
Do I need a security clearance?
This position requires a public trust clearance and a background investigation.
Can I apply if I am not currently a federal employee?
Please review the hiring paths listed in the job announcement to determine your eligibility.
Job from U.S. Coast Guard
The Department of Homeland Security (DHS) and the U.S. Coast Guard work tirelessly to secure our borders and maritime interests. Joining the civilian workforce of the Coast Guard means becoming part of a dedicated team committed to protecting American interests at home and abroad.