Lead Health Information Systems: Medical Records Administrator at the Indian Health Service
Are you a highly skilled professional in health information management seeking a career that blends technical expertise with a meaningful mission? The Indian Health Service (IHS) is currently recruiting for a Medical Records Administrator in Billings, Montana. This high-impact role is perfect for leaders who want to leverage their skills to improve clinical data integrity and operational standards for underserved populations.
Job Responsibilities
As the Medical Records Administrator, your daily influence will span the entire Billings Area health system. Key duties include:
- Technical Authority: Serving as the senior subject matter expert on Medical Records and Health Information Management (MRHIM).
- Program Oversight: Establishing and monitoring QAPI indicators to ensure program compliance.
- Administrative Management: Developing budget inputs, assessing resource utilization, and managing operational workflows.
- Staff Development: Creating continuing education programs for health records personnel to ensure the team remains at the forefront of the industry.
Requirements
To be considered for this role, candidates must meet rigorous standards, including:
- U.S. Citizenship.
- Successful completion of a federal background check and E-Verify process.
- One year of specialized experience at the GS-13 level.
- Compliance with all financial suitability reviews.
| Feature | Requirement Status |
|---|---|
| Citizenship | Mandatory |
| Background Check | Mandatory |
| Specialized Experience | 1 Year at GS-13 |
| Education Requirement | None specified |
Salary and Benefits
This position offers a competitive salary range of $106,437 to $138,370 annually. Beyond base pay, federal employees enjoy a robust benefits package, including comprehensive health insurance, federal retirement programs, and generous paid time off.
Application Tips
- Be Detailed: Ensure your resume highlights hours per week for all previous roles.
- Prepare for Assessments: Set aside at least two hours to complete the mandatory USA Hire assessments.
- Be Prompt: Ensure your application is submitted well before the closing date of November 27, 2026.
This role is more than just an administrative position; it is a chance to define the standard of care for health information management within a prestigious federal agency. If you are ready to lead in a professional and rewarding environment, apply to the IHS today.
Why This Medical Records Administrator Job Matters
Shape the future of health information management and directly impact the lives of American Indians and Alaska Natives in the Billings region.
Medical Records Administrator Job Overview
The Indian Health Service (IHS) is seeking a dedicated Medical Records Administrator to serve as a vital subject matter expert at the Billings Area Office. This leadership role focuses on the development, implementation, and oversight of Medical Records and Health Information Management (MRHIM) programs. You will be instrumental in ensuring clinical data integrity, regulatory compliance, and operational efficiency across health information systems. This position offers a unique opportunity to lead interdisciplinary teams in a meaningful, mission-driven environment where your work directly supports the healthcare delivery to over 2 million individuals.
Requirements for Medical Records Administrator
- Must be a U.S. citizen.
- Must complete a successful federal background investigation.
- Must pass the E-Verify employment eligibility check.
- Males born after December 31, 1959, must be registered for Selective Service.
- Must be able to provide two valid forms of identification, including a REAL ID-compliant document.
- Must demonstrate financial responsibility and satisfy all legal financial obligations.
- One year of specialized experience equivalent to the GS-13 grade level.
- Must complete all required USA Hire assessments within the designated testing window.
Preferred Qualifications for Medical Records Administrator
- Expertise in developing and implementing medical record program standards.
- Proven experience conducting quantitative and qualitative clinical documentation analysis.
- Strong background in interpreting federal laws and agency regulations regarding health information management.
- Demonstrated ability to manage budgets, resources, and workload for large-scale health information operations.
- Experience in training and career development for health information personnel.
Federal Benefits & Perks
- ✓Comprehensive federal health, dental, and vision insurance plans.
- ✓Federal retirement benefits including the Thrift Savings Plan (TSP).
- ✓Generous annual leave and sick leave accrual policies.
- ✓Potential for recruitment or relocation incentives.
- ✓Paid federal holidays.
- ✓Access to ongoing career development and professional training programs.
💡 How to Apply Medical Records Administrator Job & Insider Tips
Application Steps for Medical Records Administrator Job
- Register for a USAJOBS account if you have not already done so.
- Carefully review the full job announcement.
- Prepare your resume to reflect specialized experience at the required level.
- Gather supporting documents such as your DD214 or BIA-4432 form if applicable.
- Click the Apply Online button to begin the questionnaire.
- Submit your complete application package before the closing date of November 27, 2026.
- Monitor your email for a notification containing a unique link to the USA Hire assessments.
- Complete the mandatory assessments within the provided timeline.
💡 General Tips
- Ensure your resume explicitly details the hours worked per week for every position held.
- Avoid using AI or third-party consultants to write your short essay responses, as honesty is a core competency.
- Verify that all attached documents are legible and clearly labeled.
- Apply early to allow sufficient time for the multi-step assessment process.
- Use the USA Hire Applicant Resource Center to practice before your formal testing.
Frequently Asked Questions
What is the primary role of the Medical Records Administrator?
You will act as the senior consultant and program authority for MRHIM services, overseeing clinical documentation standards and operational efficiency across the Billings Area.
Is travel required for this position?
The position is designated as having a travel requirement; please refer to the internal job portal for specific travel percentage details.
Are there specific requirements regarding Indian preference?
Yes, applicants claiming Indian preference must submit Form BIA-4432 along with official verification of tribal enrollment records.
What is the closing date?
The application window closes on November 27, 2026.
Is relocation assistance offered?
Yes, recruitment or relocation incentives may be authorized for qualified candidates.
Job from Indian Health Service
The Indian Health Service (IHS) is a dynamic, nationwide healthcare organization dedicated to meeting the individual health needs of American Indians and Alaska Natives. Working with the IHS means joining an interdisciplinary team that is creative, compassionate, and focused on innovative problem-solving. By joining the Billings Area Office, you are stepping into a vital role that supports the health outcomes of over 2 million people.