Advance Your Career: Medical Records Administration Specialist at the VA
Are you looking for a career that combines technical expertise with a mission of service? The Veterans Health Administration (VHA) is currently seeking a motivated Medical Records Administration Specialist to join the Business Office at the James H. Quillen VA Medical Center in Johnson City, Tennessee. This role is essential to our ability to provide world-class care to our nation's heroes.
Job Responsibilities
As a Medical Records Administration Specialist, your work will be diverse and highly impactful. Key duties include:
- Performing workflow analysis to improve HIM department productivity.
- Utilizing data mining to transform clinical data into actionable insights.
- Advising leadership on regulatory standards and medico-legal requirements.
- Managing medical records, coding compliance, and reimbursement methodology implementation.
Comparison: Role Requirements
| Requirement | Description |
|---|---|
| Education | Bachelor’s degree in HIM or related field |
| Experience | 3 years of creditable health records experience |
| Certification | AHIMA/AAPC Coding or HIM Certification |
| Citizenship | U.S. Citizenship Required |
Requirements
To be considered, candidates must be U.S. citizens and demonstrate proficiency in both written and spoken English. You must hold a valid industry certification (AHIMA or AAPC) and meet the specialized experience or educational criteria outlined in the official announcement.
Salary Overview
This position offers a competitive annual salary ranging from $74,678 to $97,087, depending on qualifications and grade-level experience.
Benefits
Working for the VA provides access to robust benefits, including:
- Comprehensive health and life insurance.
- Retirement plans with agency matching.
- Generous paid time off.
- A supportive, mission-driven work environment.
Application Tips
Ensure your resume is detailed and reflects the specific KSAs (Knowledge, Skills, and Abilities) required. Double-check that all required documents, such as transcripts and DD214s for Veterans, are uploaded correctly.
Join a team where your work directly supports the health and wellness of our Veterans. Start your adventure in Johnson City today by applying to the VA.
Why This Medical Records Administrator Specialist Job Matters
Join the Veterans Health Administration in Johnson City, TN, and play a pivotal role in the future of healthcare information management for those who have served our nation.
Medical Records Administrator Specialist Job Overview
The James H. Quillen VA Medical Center is seeking a dedicated Medical Records Administration Specialist to join its Business Office team. In this role, you will be instrumental in managing health record programs and providing high-level administrative support. You will collaborate with healthcare leaders to ensure the integrity, compliance, and efficiency of medical documentation, directly contributing to the high-quality care our Veterans deserve.
Requirements for Medical Records Administrator Specialist
- U.S. Citizenship
- Proficiency in spoken and written English
- Certification in one of the following: AHIMA Coding Certification, AAPC Coding Certification, AHIMA Health Information Management (HIM) Certification, or AHIMA Health Data Analyst Certification
- Three years of creditable experience in medical records management or a bachelor's degree (or higher) in Health Information Management
- Selective Service registration for males born after 12/31/1959
- Ability to pass a background/security investigation
- Participation in the seasonal influenza vaccination program
Preferred Qualifications for Medical Records Administrator Specialist
- Advanced understanding of The Joint Commission (TJC) standards and VHA regulations
- Expertise in medical coding (ICD, CPT, HCPCS) and reimbursement methodologies
- Proven success in leading quality improvement projects and workflow analysis
- Strong ability to translate complex data into actionable business insights
- Experience in training and educating multidisciplinary teams
Federal Benefits & Perks
- ✓Competitive federal salary with defined pay scales
- ✓Comprehensive federal health insurance options
- ✓Generous paid vacation, sick leave, and federal holidays
- ✓Participation in the Federal Employees Retirement System (FERS)
- ✓Opportunities for professional growth and training within the VHA
- ✓Potential for annual leave accrual credit based on prior professional experience
💡 How to Apply Medical Records Administrator Specialist Job & Insider Tips
Application Steps for Medical Records Administrator Specialist Job
- Create or update your USAJOBS profile.
- Review the full job opportunity announcement to ensure all eligibility criteria are met.
- Prepare your resume and supporting documentation, including transcripts and SF-50s if applicable.
- Complete the online occupational questionnaire via the application portal.
- Submit your full application package before the deadline of November 2, 2026.
💡 General Tips
- Be specific: Clearly describe how your past experience matches the position's requirements.
- Upload transcripts: Ensure you provide clear copies of all required educational documentation.
- Check for status updates: Use your USAJOBS account dashboard to track your application progress.
- Review the questionnaire: Preview the job-specific questions early to gather necessary information.
Frequently Asked Questions
What is the primary role of a Medical Records Administration Specialist at the VA?
You will serve as a subject matter expert in health information management, focusing on workflow analysis, data integrity, regulatory compliance, and process improvement within the medical center.
Is telework available for this position?
No, this is an onsite position located in Johnson City, Tennessee, and is not eligible for telework.
What happens after I submit my application?
Once the announcement closes, your application is reviewed for eligibility. If you are qualified, you may be referred to the hiring manager for an interview.
Is this a remote position?
No, this is an onsite position in Johnson City, TN.
When does the application period close?
The announcement closes on November 2, 2026.
Job from Veterans Health Administration
The Department of Veterans Affairs (VA) is dedicated to fulfilling President Lincoln’s promise to provide care for those who have served. As part of the VA Midsouth Healthcare Network, we operate as a High Reliability Organization (HRO), focusing on a "Whole Health" system that prioritizes the well-being of both our patients and our staff.