Become a File Supervisor with the Veterans Health Administration
Are you looking to transition into a leadership role within a mission-driven environment? The Department of Veterans Affairs (VA) is currently hiring a File Supervisor at the Chalmers P. Wylie Veterans Affairs Ambulatory Care Center in Columbus, Ohio. This position is a perfect fit for professionals with experience in records management and staff supervision who want to contribute to the well-being of America's Veterans.
Job Responsibilities
The File Supervisor oversees the Medical Records Scanning Unit. Key duties include:
- Directing the daily operations of records scanning, retrieval, and retirement.
- Supervising a team to ensure workflows are efficient and accurate.
- Monitoring staff resource distribution.
- Conducting regular staff meetings and performance appraisals.
- Maintaining a safe and compliant work environment.
Requirements
To qualify for this GS-6 role, you must meet the following:
- Citizenship: U.S. Citizenship is mandatory.
- Experience: One year of specialized experience equivalent to the GS-5 grade level.
- Assessments: Completion of the Supervisory Situational Judgment Test (SSJT).
- Vaccinations: Participation in the seasonal influenza vaccination program is a condition of employment.
Comparison Table
| Feature | Details |
|---|---|
| Position | File Supervisor |
| Salary | $47,383 - $61,598 |
| Location | Columbus, Ohio |
| Grade | GS-6 |
| Commitment | Full-Time, Permanent |
Salary and Benefits
This position offers a competitive salary range from $47,383 to $61,598. Beyond the salary, VA employees enjoy federal benefits including robust retirement plans, health insurance, and generous paid time off.
Application Tips
- Respect the Page Limit: The VA strictly enforces a two-page maximum for resumes.
- PDF Formatting: Save your document as a PDF to ensure fonts and margins remain intact.
- Detail Your Experience: Be specific with dates (Month/Year) and hours per week worked.
Serving our Veterans is a deeply rewarding career path. If you possess the leadership skills and administrative expertise required to manage a critical records department, we encourage you to apply. Start your journey with the VA in Columbus today.
Why This File Supervisor Job Matters
Advance your career in healthcare administration while serving those who served our nation at the Chalmers P. Wylie VA Ambulatory Care Center.
File Supervisor Job Overview
The Department of Veterans Affairs is seeking a diligent and organized File Supervisor to lead the Medical Records Scanning Unit within the Health Information Management Section in Columbus, Ohio. This vital role ensures the accuracy, security, and accessibility of electronic medical records, playing a key part in the high-quality care provided to our Veterans. You will oversee a team responsible for the systematic scanning, tracking, and management of sensitive documentation, ensuring that all records adhere to federal standards.
Requirements for File Supervisor
- Must be a U.S. Citizen
- One year of specialized experience at the GS-5 level or equivalent
- Must reside or be willing to relocate to a commutable distance of Columbus, Ohio
- Completion of a Supervisory Situational Judgment Test (SSJT)
- Must be able to obtain and maintain a background/security investigation
- Must participate in the seasonal influenza vaccination program
- Must serve a one-year probationary period
Preferred Qualifications for File Supervisor
- Proven experience in records management, including scanning, indexing, and purging files
- Demonstrated ability to supervise, mentor, and lead diverse staff members
- Strong proficiency in electronic health record systems
- Expertise in resource management and workflow optimization
- Excellent communication skills for stakeholder coordination
Federal Benefits & Perks
- ✓Federal leave accrual based on service years
- ✓Predictable and flexible scheduling options
- ✓Comprehensive federal health and retirement benefits
- ✓Professional development and training opportunities
- ✓Meaningful work serving Veterans
💡 How to Apply File Supervisor Job & Insider Tips
Application Steps for File Supervisor Job
- Create or log into your USAJOBS account.
- Prepare a two-page resume highlighting relevant experience.
- Complete the online application and assessment questionnaire.
- Attach all required documentation, including transcripts or military records (DD-214) if applicable.
- Submit your application package by 11:59 PM ET on the closing date.
💡 General Tips
- Stick to the two-page resume limit to ensure your application is processed.
- Use clear, results-oriented language that matches the skills mentioned in the job description.
- Convert your resume to PDF format to preserve formatting and font integrity.
- Ensure your resume includes month and year start/end dates for every position listed.
- Double-check your responses to the assessment questionnaire against your resume to avoid inconsistencies.
Frequently Asked Questions
Is this a remote position?
No, this is not a virtual position. Candidates must live within or be willing to relocate to a commutable distance of Columbus, Ohio.
What is the two-page resume limit?
As of September 2025, the VA requires resumes to be no longer than two pages to comply with the Merit Hiring Plan. Resumes exceeding this length will be excluded from consideration.
What does the Supervisory Situational Judgment Test cover?
The SSJT evaluates your decision-making and leadership judgment skills. It is an untimed assessment taking roughly 45 minutes to complete.
Is telework available?
Yes, this position may be authorized for telework, but details are discussed during the interview process.
Will I need to undergo a background check?
Yes, all selected applicants are subject to a security investigation.
Job from Veterans Health Administration
The Veterans Health Administration (VHA) is the largest integrated health care system in the United States. Our mission is to honor our Veterans by providing the highest quality healthcare. When you work at the VA, you aren't just an employee; you are a vital part of a community committed to gratitude and service.