Launch Your Career: Program Support Assistant at the Miami VA
The Department of Veterans Affairs (VA) is dedicated to fulfilling the promise to care for those who served our nation. As a Program Support Assistant at the Bruce W. Carter VA Medical Center in Miami, you will be at the heart of an institution committed to excellence. This role is essential for maintaining the administrative standards that support our medical professionals and trainees.
Job Responsibilities
In this role, you will provide administrative and technical guidance to the Health Professions Education (HPE) Office. Key tasks include:
- Operational Management: Tracking documents, managing correspondence, and coordinating action items.
- Technical Support: Serving as the timekeeper and managing data in SharePoint.
- Event Planning: Organizing meetings, preparing agendas, and handling travel logistics.
- Budget Assistance: Supporting the formulation and execution of budget estimates.
Requirements
To be eligible, you must be a U.S. citizen and possess one year of specialized experience at the GS-6 level. Applicants must also meet time-in-grade requirements if they are current federal employees. Furthermore, all VA healthcare personnel must comply with the annual influenza vaccination program.
| Feature | Requirement Details |
|---|---|
| Salary Range | $53,740 - $69,864 |
| Experience | 1 Year Specialized |
| Education | No substitution allowed |
| Security | Non-sensitive / Low Risk |
| Location | Miami, Florida |
Salary and Benefits
The GS-7 position offers a competitive federal salary, alongside comprehensive benefits including health, dental, and vision insurance, retirement contributions, and generous paid time off.
Application Tips
- Keep it short: Your resume must be two pages or less.
- Document everything: Provide clear, legible copies of your SF-50s.
- Be specific: Detail your hourly contribution to past roles to prove specialized experience.
Working with the Miami VA is more than just a job; it is a chance to serve the community that has sacrificed for our country. Apply today to help us continue providing the high level of care our Veterans deserve.
Why This Program Support Assistant Job Matters
Advance your career in healthcare administration while honoring those who have served—join the Miami VA Healthcare System team as a Program Support Assistant.
Program Support Assistant Job Overview
The Miami VA Healthcare System is seeking a dedicated Program Support Assistant to join the Health Professions Education (HPE) Office. In this vital role, you will provide critical administrative and operational support to the Designated Education Officer and HPE Manager, ensuring the quality of health professions training programs remains at the highest standard. You will serve as a cornerstone of the team, managing documentation, coordinating logistics for meetings, and facilitating efficient communication across the department.
Requirements for Program Support Assistant
- Must be a U.S. Citizen.
- Must meet Time-in-Grade requirements (52 weeks at the GS-6 level for current federal employees).
- One year of specialized experience equivalent to the GS-6 grade level.
- Must be registered with the Selective Service (if male and born after 12/31/1959).
- Must complete an online assessment.
- Must undergo a background/security investigation.
- Participation in the annual seasonal influenza vaccination program is mandatory.
Preferred Qualifications for Program Support Assistant
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong experience in office procurement and budget tracking.
- Demonstrated ability to maintain electronic databases and SharePoint sites.
- Excellent organizational skills with the ability to coordinate complex meeting logistics.
- Experience in data collection, compilation, and financial analysis.
Federal Benefits & Perks
- ✓Competitive Federal salary and pay schedule.
- ✓Opportunities for professional development and career advancement.
- ✓Comprehensive health and life insurance options.
- ✓Federal retirement benefits (FERS).
- ✓Generous paid annual leave and sick leave accrual.
- ✓Paid federal holidays.
💡 How to Apply Program Support Assistant Job & Insider Tips
Application Steps for Program Support Assistant Job
- Review the full vacancy announcement carefully.
- Log in to your USAJOBS account or create a profile.
- Prepare a resume that is strictly limited to two pages.
- Attach all required documentation, including current SF-50s proving time-in-grade.
- Complete the online application questionnaire.
- Submit your application package by the closing date.
- If prompted, complete the USA Hire Assessments within the designated timeframe.
💡 General Tips
- Ensure your resume highlights specific, results-oriented language rather than a list of daily tasks.
- Use the USAJOBS resume builder to ensure compliance with formatting requirements.
- Double-check your SF-50 documentation to ensure it clearly demonstrates your time-in-grade eligibility.
- Set aside at least three hours to complete the USA Hire Assessments in a quiet environment.
- Save your resume as a PDF to preserve formatting and page limits.
Frequently Asked Questions
What is the page limit for the resume?
Resumes must not exceed two pages. Applications exceeding this limit will not be considered.
Is telework available for this position?
No, this position is not eligible for telework and requires on-site presence at the Miami VA Healthcare System.
What is the role of the Health Professions Education Office?
The office manages the quality of health professions training programs and the care delivered by students and trainees at the medical facility.
Job from Veterans Health Administration
The Miami VA Healthcare System provides world-class care across nine locations in South Florida. Recognized as a center of excellence in spinal cord injury research and substance abuse treatment, the system acts as a vital resource for Veterans in the region and beyond. By joining this team, you contribute to a mission-driven environment focused on whole health care.