Launch Your Federal Career as a Management Assistant at the VA
Are you looking to transition into a stable federal role where your organizational skills directly support healthcare excellence? The Department of Veterans Affairs (VA) is currently looking for a detail-oriented professional to join the team at the Clement J. Zablocki VA Medical Center in Milwaukee, Wisconsin.
Job Responsibilities
As a Management Assistant, you are the backbone of the Medicine Division. Your daily impact includes:
- Administrative Oversight: Coordinating high-level support for section chiefs and division leadership.
- Operational Support: Managing credentialing, recruitment documentation, and timekeeping for the division.
- Data & Reporting: Gathering data to analyze trends, monitor clinical access, and generate leadership reports.
- Resource Management: Assisting with office budgets, supply acquisitions, and service contract monitoring.
Comparison: Standard vs. Specialized Administrative Roles
| Feature | Standard Admin Role | VA Management Assistant |
|---|---|---|
| Scope | Department-wide | Division/Sub-specialty level |
| Focus | Basic clerical tasks | High-level compliance & budget |
| Impact | Routine operations | Patient care continuity |
| Environment | General Office | Complex Medical Setting |
Requirements
This position is open to current federal employees and those under specific career transition programs. You must provide a resume under two pages and demonstrate specialized experience equivalent to the GS-06 level. Additionally, all applicants must pass an online assessment and background check.
Salary & Benefits
- Salary Range: $52,770 – $68,603 per year.
- Benefits: As a federal employee, you will have access to comprehensive medical, dental, and vision insurance, along with a robust retirement savings program.
Application Tips
Your application is the first impression you make. Ensure your resume highlights specific accomplishments using data-driven language. Always include the hours worked per week for every position listed, as the VA requires this to calculate your experience accurately.
This Management Assistant position is more than just an office job—it is a commitment to the men and women who have defended our country. If you have the administrative acumen and the heart for service, we encourage you to apply by November 4, 2026.
Why This Management Assistant Job Matters
Make a meaningful impact on the lives of those who served by providing expert administrative support at the Clement J. Zablocki VA Medical Center.
Management Assistant Job Overview
The Veterans Health Administration is seeking a dedicated Management Assistant to provide essential operational and administrative support for the Medicine Division in Milwaukee, Wisconsin. This role is pivotal in ensuring the smooth functioning of clinical departments, managing high-level documentation, and supporting section leadership to maintain the highest standards of veteran care.
Requirements for Management Assistant
- Must be a U.S. citizen.
- Must possess one year of specialized experience equivalent to at least the GS-06 grade level.
- Current federal employees must meet the 52-week time-in-grade requirement.
- Must complete an online assessment during the application process.
- Must register with the Selective Service if male and born after 12/31/1959.
- Required to participate in the seasonal influenza vaccination program.
- Must pass a background/security investigation.
- Must serve a 1-year probationary period or 2-year trial period.
Preferred Qualifications for Management Assistant
- Strong proficiency in data collection, analysis, and report generation.
- Experience managing complex administrative processes within a clinical or hospital setting.
- Proven ability to coordinate recruitment and onboarding activities.
- Skilled in budget tracking and resource management.
- Excellent oral and written communication skills for cross-departmental coordination.
Federal Benefits & Perks
- ✓Competitive federal salary structure.
- ✓Comprehensive health insurance options.
- ✓Retirement planning through the Federal Employees Retirement System (FERS).
- ✓Paid time off, including federal holidays and sick leave.
- ✓Opportunities for professional development within the VA system.
💡 How to Apply Management Assistant Job & Insider Tips
Application Steps for Management Assistant Job
- Create or log in to your USAJOBS account.
- Prepare a resume that specifically details your hours worked per week and relevant experience.
- Gather necessary documentation, including your most recent SF-50.
- Click the apply link to complete the online questionnaire.
- Complete the required USA Hire assessment if prompted via email.
- Submit your final application package before the deadline of November 4, 2026.
💡 General Tips
- Limit your resume to exactly two pages to meet federal standards.
- Use clear, result-oriented language that matches the job description keywords.
- Ensure your SF-50 clearly demonstrates your one-year time-in-grade eligibility.
- Save your resume as a PDF for the best formatting results.
- Don't wait until the last minute; give yourself time to complete the mandatory assessments.
Frequently Asked Questions
Is this a remote or telework position?
No, this position is not approved for telework and requires on-site presence at the Milwaukee facility.
What happens if I don't have exactly one year of time-in-grade?
Time-in-grade is a strict federal requirement for current or former federal employees. If you cannot document the required 52 weeks at the GS-06 level, you will not meet the eligibility criteria for this specific GS-07 position.
Can I submit a resume longer than two pages?
No, federal agencies are now enforcing a strict two-page limit. Resumes exceeding this will be disqualified.
Do I need a physical exam?
A pre-placement physical exam is not required, but you must participate in the mandatory seasonal influenza vaccination program.
Job from Veterans Health Administration
The Veterans Health Administration is the largest integrated health care system in the United States. We serve as the primary provider of health care for millions of Veterans, honoring President Lincoln's promise to care for those who have served in the military and their families. Working here means joining a team dedicated to compassion, integrity, and operational excellence.