Lead Information Governance at the U.S. Attorney's Office: Supervisory Records and Information Management Specialist (GS-12)

Are you a seasoned professional in records and information management with a passion for upholding justice and ensuring operational integrity? The Department of Justice, through the U.S. Attorney's Office for the Northern District of California, is seeking a highly qualified and motivated Supervisory Records and Information Management Specialist at the GS-12 level. This pivotal role offers a chance to lead and shape critical information management practices within a dynamic federal law enforcement environment. If you thrive on setting standards, guiding teams, and implementing effective systems, this San Francisco-based position is an exceptional career advancement opportunity.

About the Agency: Department of Justice & U.S. Attorney's Office, Northern District of California

The Department of Justice (DOJ) is the principal law enforcement arm of the U.S. federal government, dedicated to upholding the rule of law, preventing and controlling crime, and seeking just punishment for federal offenses. The Executive Office for U.S. Attorneys (EOUSA) and the individual U.S. Attorney's Offices are integral components of the DOJ. The U.S. Attorney's Office for the Northern District of California (NDCA) is one of the nation's largest and most vital U.S. Attorney's Offices. It comprises approximately 263 attorneys and support staff operating across offices in San Francisco, Oakland, and San Jose. This office is tasked with prosecuting a wide range of federal crimes, defending the interests of the United States in civil litigation, and pursuing restitution for victims and taxpayers. The district's expansive geographical reach covers a significant portion of Northern California, serving nearly nine million residents.

As an employee of the NDCA, you will be part of a dedicated team committed to enforcing federal laws and protecting citizens' rights and freedoms. The agency values a diverse and talented workforce and offers a challenging yet rewarding career environment. Your work will directly contribute to the effective functioning of federal justice in a large and diverse region.

Job Responsibilities: Driving Information Excellence

As the Supervisory Records and Information Management Specialist, you will be at the forefront of managing and advancing the NDCA's records and information management program. Your responsibilities will be broad and impactful, encompassing policy development, operational oversight, and team leadership. Key duties include:

• Program Leadership: Establishing comprehensive policies, standards, and performance metrics to ensure the efficient and compliant handling, storage, and disposition of all organizational records, regardless of medium (electronic or physical).
• Technical Guidance: Providing expert advice and technical support on records management requirements, system design, archival best practices, and implementing operational improvements to enhance both efficiency and regulatory compliance.
• System Analysis and Design: Analyzing current organizational operations to design and implement innovative records systems, streamlined procedures, and effective solutions that support the secure preservation, accessible retrieval, and timely disposition of electronic and non-electronic records.
• Oversight of Processes: Managing and overseeing critical processes such as records retention, secure destruction, inter-facility transfers, and archival activities, ensuring strict adherence to legal mandates, regulatory frameworks, and organizational policies.
• Staff Supervision: Leading, mentoring, and managing a team of docketing and records management staff. This includes assigning tasks, setting performance priorities, conducting evaluations, resolving complex issues, and managing leave and disciplinary actions.
• Mentorship and Development: As your expertise grows, your assignments will become more complex, offering continuous learning and professional development opportunities. You will play a key role in developing junior staff within the records management function.

Requirements: Qualifications for Success

To be considered for this critical role at the GS-12 level, candidates must possess at least one year of specialized experience that is equivalent to the GS-11 level in the federal service. This specialized experience must demonstrate your proficiency in the following areas:

• Records Program Management: Successfully managed a records program, ensuring proper procedures for the creation, maintenance, retention, and disposition of organizational records.
• Guidance and Advisory: Provided expert guidance to management and staff on records management best practices, efficient information request handling, and secure procedures for record transfer and management.
• Inventory and Assessment: Conducted thorough records inventories and supported reviews or assessments to identify potential issues, risks, and areas for improvement within records management operations.
• Docketing Systems: Managed tracking and docketing systems critical for case management, including filings, deadlines, and all related documentation.
• Resource Maintenance: Maintained up-to-date file plans, retention schedules, procedural documentation, and other essential records-related resources to meet program requirements.

Important Note: Your resume must clearly and explicitly describe your specialized experience. Applications that do not adequately outline the required experience may not be considered.

Special Eligibility Considerations:

• Career Transition Assistance Plan (CTAP) / Interagency Career Transition Assistance Plan (ICTAP): Eligible displaced federal employees may receive selection priority if they meet specific criteria, including being found well-qualified for the position. Proof of eligibility is required.
• Veterans Employment Opportunity Act (VEOA): Eligible veterans can apply and compete for positions announced under merit promotion procedures. Honorably separated veterans with preference eligibility or three years of continuous active military service may apply. Proof of eligibility (e.g., Member Copy 4 of DD-214) is mandatory.
• Special Employment Considerations: Individuals with disabilities, veterans with a compensable service-connected disability of 30% or more, certain other veterans, spouses of military members, and returning Peace Corps volunteers may be eligible for non-competitive appointments. Eligibility must be specified in the application, with supporting documentation.

Salary Overview: Competitive Compensation

The salary for this GS-12 position in San Francisco, California, is highly competitive, reflecting the demands and responsibilities of the role. The annual salary ranges from $111,896 (Step 1) to $145,468 (Step 10). New federal employees are typically hired at the first step of the grade for which they qualify.

Benefits: Comprehensive Federal Package

As a federal employee with the Department of Justice, you will be eligible for a comprehensive benefits package designed to support your well-being and financial security. This package includes:

• Paid Time Off: Generous annual leave (vacation) and sick leave accrual.
• Holidays: Paid federal holidays throughout the year.
• Health Insurance: Access to Federal Employees Health Benefits (FEHB) program, offering a variety of plans.
• Life Insurance: Federal Employees' Group Life Insurance (FEGLI).
• Retirement: Participation in the Federal Employees Retirement System (FERS), a defined benefit pension plan, along with a Thrift Savings Plan (TSP) for additional savings.
• Telework: The potential for telework arrangements, subject to agency policy and operational needs.

For more details on federal employee benefits, visit https://www.usajobs.gov/Help/working-in-government/benefits/.

Application Process and Tips

Applying for this position involves several key steps through the USAJOBS platform:

1. Start Online: Click the 'Apply Online' button on the USAJOBS announcement.
2. Complete Application: Fill out the initial online application, including your responses to the occupational questionnaire.
3. Attach Documents: Upload all required supporting documents, ensuring your resume does not exceed two pages and clearly articulates your specialized experience.
4. Submit by Deadline: Ensure your complete application package is submitted by November 9, 2026, at 11:59 PM Eastern Time.
5. Assessments: You may be required to complete online assessments via the USA Hire system. Follow email and on-screen instructions carefully and complete these within the specified timeframe.

Tips for a Strong Application:

• Tailor Your Resume: Meticulously align your resume content with the 'specialized experience' requirements listed in the announcement. Quantify achievements whenever possible.
• Clarity is Key: Be explicit and detailed in describing your experience. Vague descriptions can lead to disqualification.
• Federal Employees: Include a current SF-50 with your application, ensuring it shows your Full Performance Level (FPL).
• Verify Eligibility: If claiming CTAP, ICTAP, or VEOA status, provide all necessary documentation upfront.
• Allow Ample Time: Set aside at least 3 hours to complete the USA Hire assessments if required.

Frequently Asked Questions (FAQ)

Question	Answer
What is the salary range for this position?	The salary for this GS-12 position in San Francisco, CA, ranges from $111,896 to $145,468 per year.
What are the basic qualifications required?	At least one year of specialized experience equivalent to the GS-11 level, demonstrating management of records programs, guidance provision, inventory analysis, docketing system oversight, and resource maintenance.

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| Do I need to take an assessment? | Yes, you will need to complete an initial online occupational questionnaire. You may also be required to complete additional USA Hire Competency Based Assessments. Your application will be evaluated against your questionnaire responses and resume. | | What documentation is needed for Federal employees? | Current or former Federal employees must submit a recent SF-50 (Notification of Personnel Action) showing title, series, grade, and Full Performance Level (FPL), along with their most recent performance appraisal. | | Is relocation assistance provided? | Relocation expenses are not authorized. However, a recruitment or relocation incentive may be considered for highly qualified candidates. | | What is the application deadline? | The application deadline is November 9, 2026, at 11:59 PM Eastern Time. | | Can I request a reasonable accommodation for the assessments? | Yes. Federal agencies must provide reasonable accommodations for individuals with disabilities. If you require accommodation for the USA Hire assessments, submit your request and supporting documentation through the provided links or procedures before starting the assessments. |

This Supervisory Records and Information Management Specialist position represents a significant opportunity to contribute to the mission of the U.S. Attorney's Office for the Northern District of California and the broader Department of Justice. By leading and refining vital information management functions, you will play an indispensable role in the efficient and effective operation of federal law enforcement and civil litigation efforts. If you meet the qualifications and are ready to take on a challenging and rewarding leadership role, we encourage you to apply by the November 9, 2026 deadline. Embrace this chance to advance your career in public service and make a tangible impact.