Advance Your Career: Management and Program Assistant with the FAA
Are you looking to transition into a career where your organizational skills directly impact the safety of the national airspace? The Federal Aviation Administration (FAA) is currently seeking a talented and proactive Management and Program Assistant to join their team in the Western Service Area. This role is perfect for administrative professionals who want to work in an environment that prioritizes safety, technology, and excellence in aviation.
Job Responsibilities
As a Management and Program Assistant, you will act as a key partner to agency managers and staff. Your day-to-day work will be instrumental in the smooth operation of FAA facilities. Key responsibilities include:
- Budget & Procurement: Managing expenditures, tracking obligations, and reviewing procurement requests to ensure compliance.
- Personnel Support: Assisting with personnel actions, tracking staff levels, and maintaining accurate organizational records.
- Administrative Operations: Coordinating time and attendance for large teams, managing complex travel authorizations, and maintaining facility security records.
- Data Reporting: Utilizing software to prepare narrative reports, statistical charts, and graphs for leadership.
Comparison: Standard vs. Specialized Administrative Tasks
| Feature | Routine Admin Tasks | Management & Program Assistant (FAA) |
|---|---|---|
| Scope | Basic office maintenance | Strategic organizational support |
| Impact | Daily operations | Mission-critical efficiency |
| Budgeting | Minimal | Significant involvement in financial tracking |
| Compliance | General policies | Specific agency & security protocols |
Requirements
To be considered for this role, you must demonstrate the following:
- Citizenship: You must be a United States citizen.
- Specialized Experience: You need at least one year of experience equivalent to the FV-E or GS-7/8 level. This experience must show your ability to handle budgets, inventory, and administrative support tasks.
- Documentation: A two-page resume that explicitly highlights your work history and relevant skills.
Salary Overview
This position offers a competitive salary range of $46,830 to $70,248 per year, commensurate with your experience and specific job placement.
Benefits
Working for the federal government comes with unparalleled benefits, including:
- Robust health and life insurance packages.
- Generous federal retirement programs.
- Paid federal holidays and leave accrual.
- Opportunities for career mobility and professional development.
Application Tips
To stand out, ensure your resume is clear and concise. The FAA uses a streamlined process that emphasizes your actual experience over long narratives. Ensure you include your job titles, dates of employment, and hours worked per week for every position listed in your history. Remember to follow the two-page limit strictly—if you exceed this, you may be automatically disqualified.
This role offers a unique opportunity to apply your administrative expertise in a high-stakes, rewarding environment. If you are ready to help the FAA maintain the safest aerospace system in the world, start your application process today.
Why This Management And Program Assistant Job Matters
Elevate your administrative career with the Federal Aviation Administration. Join a team where your organizational expertise directly supports the safety and efficiency of America's skies.
Management And Program Assistant Job Overview
The Federal Aviation Administration (FAA) is seeking a highly organized and motivated Management and Program Assistant to join the Western Service Area in Washington State. In this role, you will serve as a vital administrative backbone for agency operations, managing diverse tasks that range from budget tracking and procurement to personnel support and facility security coordination. If you thrive in a dynamic environment and enjoy solving problems to keep teams running smoothly, this position offers a meaningful opportunity to contribute to the world's most sophisticated aerospace system.
Requirements for Management And Program Assistant
- Must be a U.S. citizen.
- Possess at least one year of specialized experience equivalent to the FV-E or GS-7/8 grade level.
- Experience in budget tracking, procurement, inventory management, and time/attendance reporting.
- Proficiency in administrative software to generate reports, charts, and data analysis.
- Must submit a complete online application with a resume limited to two pages.
- Current or former federal employees must provide the most recent SF-50 document.
- Subject to a Tier 1 background investigation.
Preferred Qualifications for Management And Program Assistant
- Demonstrated ability to work independently with minimal oversight.
- Strong proficiency in managing complex schedules and travel authorizations.
- Experience coordinating facility security protocols and credentialing.
- Proven track record of resolving workplace issues and proposing administrative solutions.
Federal Benefits & Perks
- ✓Federal health, dental, and vision insurance options
- ✓Comprehensive retirement programs (FERS)
- ✓Paid vacation, sick leave, and federal holidays
- ✓Opportunities for professional growth and training
- ✓Potential for telework based on agency policy
- ✓Stable career environment within the Department of Transportation
💡 How to Apply Management And Program Assistant Job & Insider Tips
Application Steps for Management And Program Assistant Job
- Review the full vacancy announcement on the USAJobs portal.
- Prepare a resume that is strictly limited to two pages.
- Gather all required supporting documentation, including SF-50s if applicable.
- Log in to the FAA online application system to submit your application and required documents.
- Complete all necessary online assessments.
- Ensure all materials are submitted before 11:59 PM ET on the closing date.
💡 General Tips
- Keep your resume to exactly two pages; exceeding this limit may disqualify you.
- Be specific in your work history; align your experience directly with the specialized requirements listed.
- Redact sensitive personal information like SSNs from any uploaded documents.
- Always double-check your application after making any changes; you must resubmit to update your file.
- Clearly label your previous job titles, series, grades, and hours worked per week.
Frequently Asked Questions
Are there educational requirements for this position?
No, there are no specific educational requirements for this role. It is primarily based on specialized work experience.
Can I submit my application via email or fax?
No. Applications must be submitted through the official online system. Faxing is only permitted for supplemental documentation if necessary.
What is the background check process?
The position requires the completion and favorable adjudication of a National Agency Check with Inquiries (Tier 1) background investigation.
Job from Federal Aviation Administration
The Federal Aviation Administration, a division of the Department of Transportation, oversees every aspect of civil aviation in the United States. From managing air traffic control to ensuring the safety of aircraft and the development of new aerospace technology, the FAA is at the forefront of the industry. When you work for the FAA, you join a diverse team of over 44,000 professionals working together to build a more efficient, sustainable, and safe aerospace system.