Launch Your Career as an Administrative Officer with the VA in Nashville

Are you looking for a career that combines high-level administrative expertise with a deep commitment to public service? The Department of Veterans Affairs (VA) is seeking a motivated Administrative Officer to join the Transplant Service in Nashville, Tennessee. This role offers the chance to support critical, life-saving clinical programs while contributing to the well-being of the men and women who served our nation.

Job Responsibilities

As an Administrative Officer, you will serve as the primary administrative support for the Chief of the Transplant Service, overseeing programs including bone marrow, cardiac, liver, and renal services. Your daily responsibilities will include:

Acting as the first point of contact for VA management and clinical experts regarding transplant services.
Managing the administrative aspects of the National VA Transplant referral system.
Overseeing daily administrative support personnel and providing leadership to clinical staff.
Analyzing program effectiveness and resource utilization (space, equipment, personnel).
Ensuring compliance with changing state and federal regulations.

Requirements

To be considered for this role, candidates must meet specific criteria:

Citizenship: Must be a U.S. Citizen.
Experience/Education: At least one year of specialized experience at the GS-7 level or a qualifying Master’s degree.
Documentation: A resume (maximum 2 pages) and transcripts (if using education to qualify).
Compliance: Participation in the mandatory annual influenza vaccination program.

Comparison: How You Qualify

Qualification Path	Requirement	Documentation Needed
Experience	1 Year of specialized GS-7 equivalent work	Detailed Resume
Education	Master's degree or 2 years graduate level	Official Transcripts
Combined	Graduate courses + Specialized experience	Transcripts & Resume

Salary Overview

This position is classified at the GS-9 grade level. The annual salary range is $61,722 to $80,243, depending on experience and performance, consistent with federal pay scales.

Benefits

VA employees are eligible for a robust federal benefits package, including:

Health insurance options
Generous paid time off (annual and sick leave)
Federal pension and Thrift Savings Plan (401k equivalent)
Opportunities for flexible scheduling

Application Tips

Watch the Resume Length: New federal regulations limit resumes to two pages. Longer resumes will result in disqualification.
Be Specific: The VA cannot make assumptions about your experience. Use clear, results-oriented language.
Formatting: Save your document as a PDF to ensure all formatting stays intact across different systems.

If you possess the compassion, energy, and administrative skill to support our nation’s Veterans, this position at the Nashville VA is the perfect next step in your career. Apply today to help us provide the world-class care our heroes deserve.

Why This Administrative Officer - Transplant Service Job Matters

Join a mission-driven team providing vital administrative leadership to high-impact clinical transplant programs for America’s Veterans.

Administrative Officer - Transplant Service Job Overview

The Veterans Health Administration is seeking a dedicated Administrative Officer to support the Transplant Service in Nashville, Tennessee. This role is pivotal in ensuring the seamless operation of bone marrow, cardiac, liver, and renal transplant programs. The incumbent will act as the primary liaison for clinical staff, management, and Veteran families, managing resources, personnel activities, and program compliance in a high-visibility environment.

Requirements for Administrative Officer - Transplant Service

U.S. Citizenship.
Completion of a one-year probationary period.
Selective Service registration for males born after December 31, 1959.
Must be able to commute to the Nashville duty location.
Participation in the seasonal influenza vaccination program.
Subject to background and security investigation.
Successful completion of the required online competency assessments.

Preferred Qualifications for Administrative Officer - Transplant Service

Contracting Officer's Representative (COR) Level 1 certification.
Graduate-level education in a related field.
Experience in Federal administrative management, including budget, personnel, and procurement support.
Proficiency in Microsoft Office Suite (Excel, Access, Word) for program analysis.

Federal Benefits & Perks

✓Comprehensive federal health insurance options.
✓Generous paid vacation and sick leave accrual.
✓Federal retirement benefits including the Thrift Savings Plan (TSP).
✓Life insurance programs.
✓Flexible work schedules and ad-hoc telework eligibility.
✓Opportunities for professional growth and development within the VA system.

💡 How to Apply Administrative Officer - Transplant Service Job & Insider Tips

Application Steps for Administrative Officer - Transplant Service Job

Register for a USAJOBS account.
Prepare a resume that is strictly two pages or less.
Complete the online application and questionnaire.
Submit all required documents, including transcripts and veteran preference documentation (if applicable).
Monitor email for notifications regarding potential USA Hire Competency Based Assessments.
Complete any required assessments within the provided timeframe.

💡 General Tips

Strictly adhere to the two-page resume limit to avoid automatic disqualification.
Quantify your experience with specific duties, start/end dates, and average hours worked per week.
Use the USAJOBS resume builder to ensure you meet all formatting requirements.
Highlight specific experience related to procurement, human resources, and administrative compliance.
Save your resume as a PDF to preserve formatting.

Frequently Asked Questions

Is this a remote position?

No, this is not a virtual position. You must reside within or be willing to relocate to a commutable distance of the Nashville, TN duty location.

Are there specific education requirements?

You may qualify through one year of specialized federal experience at the GS-7 level, or through a qualifying Master's degree, or a combination of graduate education and experience.

What is the policy on influenza vaccinations?

All VA Health Care Personnel are required to participate in the seasonal influenza vaccination program as a condition of employment, unless an exemption is granted for medical or religious reasons.

Job from Veterans Health Administration

The Veterans Health Administration (VHA) is the largest integrated health care system in the United States. Our mission is to fulfill President Lincoln's promise: "To care for those who have served in our nation's military and for their families, caregivers, and survivors." Working at the VA means joining a community dedicated to compassion, excellence, and gratitude. Employees enjoy a professional environment that balances rigorous work with personal fulfillment and work-life balance.