Become a Records and Information Management Specialist at Portsmouth Naval Shipyard

Are you a detail-oriented professional with a passion for data integrity and regulatory compliance? The Portsmouth Naval Shipyard, under the United States Fleet Forces Command, is looking for a Records and Information Management Specialist to oversee critical data lifecycles. This role is essential for maintaining the operational readiness of the Navy by ensuring that information is handled with precision, security, and legal compliance.

Job Responsibilities

As a Records and Information Management Specialist (GS-12), your duties will be multifaceted and high-impact:

Program Oversight: Provide strategic direction for Records and Information Management (RIM) programs.
Lifecycle Management: Manage the creation, storage, maintenance, and final disposition of all information assets.
Strategic Planning: Develop long-range goals and monitor program budgets.
System Improvement: Collaborate with stakeholders to resolve issues and enhance information system capabilities.
Compliance: Lead training initiatives to ensure all records identification and maintenance processes meet federal directives.

Requirements

To be considered for this competitive position, you must demonstrate strong experience in professional records management. Key requirements include:

Federal Experience: At least one year of specialized experience equivalent to the GS-11 level.
Technical Expertise: Knowledge of NARA and SECNAV records management directives.
Operational Knowledge: Ability to manage Vital Records programs for continuity of operations.
Soft Skills: Proven ability to manage tight statutory deadlines and provide clear, legally compliant briefings.

Salary Overview

This position is classified as a GS-12 role. The compensation is highly competitive:

Pay Period	Salary Range
Annual	$101,375 - $131,790

Benefits

Employees of the Department of the Navy enjoy a robust benefits package, including:

Comprehensive medical, dental, and vision insurance.
Generous retirement savings through the Thrift Savings Plan (TSP).
Paid federal holidays and substantial accrual of sick and annual leave.
Opportunities for continuous training and career advancement.
Telework options where applicable to support work-life balance.

Application Tips

Focus on Quality: Ensure your resume is concise, well-formatted, and under the 2-page limit.
Use Data: Use the Resume Builder to document your employment history, ensuring dates and hours per week are accurate.
Support Your Claims: If you are claiming veteran preference or professional credentials, attach all required supporting documents at the time of application.
Check Your Status: Use the online tracking features to monitor your application progress.

Serving as a Records and Information Management Specialist at Portsmouth Naval Shipyard offers more than just a paycheck; it offers a chance to contribute to the mission of the U.S. Navy. If you have the expertise and the drive to maintain high standards of organizational excellence, we encourage you to apply before the October 2026 deadline.

Why This Records And Information Management Specialist Job Matters

Take command of essential information at Portsmouth Naval Shipyard. Join the Department of the Navy in a vital leadership role overseeing the full lifecycle of command records.

Records And Information Management Specialist Job Overview

The Portsmouth Naval Shipyard is seeking a highly organized and strategic Records and Information Management Specialist to join the Records Management Division. In this role, you will be the backbone of the command’s data integrity, ensuring that critical records—ranging from initial creation to final disposition—are maintained in accordance with stringent federal mandates. This GS-12 position offers a unique opportunity to shape the information governance strategies that support the U.S. Navy’s operational success.

Requirements for Records And Information Management Specialist

Must possess at least one year of specialized experience at the GS-11 grade level (or equivalent in private/public sector).
Proven experience auditing and evaluating Records Management Programs against NARA and SECNAV directives.
Demonstrated ability to manage the full lifecycle of physical and electronic information assets.
Success in setting long-term program milestones, prioritizing workloads, and measuring performance.
Experience in safeguarding Vital Records to support Continuity of Operations (COOP).
Capacity to provide legally compliant briefings under strict statutory timelines.

Preferred Qualifications for Records And Information Management Specialist

Background in federal records management policy compliance.
Strong analytical skills regarding command-level information governance.
Ability to develop and implement organizational training programs for records systems.
Prior experience collaborating with multi-functional managers to resolve information system challenges.

Federal Benefits & Perks

✓Competitive federal salary structure
✓Comprehensive health and life insurance options
✓Generous retirement plans (FERS) and Thrift Savings Plan (TSP)
✓Paid federal holidays, annual leave, and sick leave
✓Extensive professional development and training opportunities
✓Opportunities for telework flexibility

💡 How to Apply Records And Information Management Specialist Job & Insider Tips

Application Steps for Records And Information Management Specialist Job

Create or log into your USAJOBS account.
Prepare a resume that specifically addresses the required competencies (not exceeding 2 pages).
Collect necessary supporting documents, including SF-50s for federal employees and DD-214s for veterans.
Complete the online application questionnaire.
Submit your application through the USAJOBS portal before the October 29, 2026, deadline.
Monitor your application status online.

💡 General Tips

Use the USAJOBS Resume Builder to ensure all mandatory information, such as start/end dates and hours per week, is captured correctly.
Be specific; provide concrete examples of how you have audited or managed records programs in your previous roles.
Redact sensitive personal information like SSNs from your supporting documents before uploading.
Ensure your SF-50s clearly demonstrate the one-year time-in-grade requirement.
Submit your package early to avoid last-minute technical delays.

Frequently Asked Questions

What does a Records and Information Management Specialist do?

You will manage the lifecycle of Navy records, oversee compliance with federal directives, manage program budgets, and ensure that information assets are available for mission-critical operations.

Is a security clearance required?

Yes, this position requires a Secret security clearance.

Can I apply if I am not currently a federal employee?

The job is open to multiple hiring paths; please check the USAJOBS announcement details to see if you qualify under non-competitive authorities.

Is relocation assistance provided?

This specific position does not list relocation assistance; however, incentives may vary by the hiring organization's policy.

Can I apply if I have a disability?

Yes, the Department of the Navy is an equal opportunity employer and encourages applications from individuals with disabilities.

Job from United States Fleet Forces Command

The Department of the Navy is one of the most vital organizations in the United States federal government, dedicated to safeguarding our nation's freedoms. Civilian employees at the Portsmouth Naval Shipyard work side-by-side with military personnel, utilizing diverse skill sets—from technical engineering to administrative expertise—to support the fleet. Choosing a career here means joining a community where purpose, patriotism, and professional development intersect.