Become a Medical Records Administrator at the VA
Are you a detail-oriented professional looking to make a meaningful impact in the healthcare sector? The Veterans Health Administration (VHA) in San Diego is seeking a Medical Records Administrator to serve as the Assistant Chief of Health Information Management. This role is essential to our mission of providing world-class, Whole Health care to the men and women who served our country.
Job Responsibilities
As the Assistant Chief of HIM, your duties are both technical and administrative. You will:
- Supervise daily operations, including coding, documentation analysis, and transcription.
- Collaborate with the Chief of HIM on policy-making and strategic planning.
- Provide technical guidance for sensitive medico-legal issues like subpoenas and privacy disclosures.
- Conduct competency assessments and training for staff.
- Ensure compliance with TJC, OIG, and CARF standards.
Comparison of Qualifications
| Feature | Requirement |
|---|---|
| Education | Bachelor’s or higher in Health Information Management |
| Certification | AHIMA or AAPC HIM Certification Required |
| Experience | 3 years of creditable medical records experience |
| Clearance | Non-sensitive / Low Risk |
Salary and Benefits
This position offers a competitive salary range of $102,246 to $132,923 per year. As a federal employee, you will gain access to extensive benefits, including health insurance, retirement planning, and generous paid time off. Your contribution directly supports the efficiency of the federal healthcare system.
How to Apply
Applications must be submitted through the official USAJOBS portal. Ensure you have your long-form resume, transcripts, and certification documentation ready before applying. The window for applications closes on 10/30/2026.
This is a unique opportunity to lead a critical department and champion the integrity of health records for our nation's Veterans. If you possess the leadership skills and industry certifications required, we encourage you to apply today.
Why This Medical Records Administrator Job Matters
Lead the future of health information management and directly influence the quality of care for America's heroes as an Assistant Chief of HIM at the VA.
Medical Records Administrator Job Overview
The Veterans Health Administration is seeking a dedicated and experienced Medical Records Administrator to serve as the Assistant Chief of Health Information Management (HIM) in San Diego, California. In this high-impact role, you will assist in overseeing daily operations, policy development, and clinical documentation integrity, ensuring that our medical records systems remain accurate, compliant, and supportive of the Whole Health System of care for Veterans.
Requirements for Medical Records Administrator
- U.S. Citizenship is required.
- Active HIM Certification from AHIMA or AAPC.
- Minimum of three years of creditable medical records experience or an equivalent combination of education and experience.
- Proficiency in written and spoken English.
- Must pass a pre-employment physical examination.
- Participation in the seasonal influenza vaccination program.
- Subject to a background and security investigation.
- Males born after 12/31/1959 must be registered with the Selective Service.
Preferred Qualifications for Medical Records Administrator
- Advanced knowledge of medical terminology, coding procedures, and legal requirements for health information.
- Proven experience in supervisory roles, including performance evaluations and staff training.
- Expertise in managing complex HIM projects and implementing process improvements.
- Deep understanding of TJC standards, HIPAA, and Privacy Act regulations.
Federal Benefits & Perks
- ✓Comprehensive federal health insurance programs.
- ✓Competitive salary range ($102,246 - $132,923).
- ✓Generous paid time off, including annual and sick leave.
- ✓Opportunities for federal retirement benefits.
- ✓Professional development and training opportunities.
- ✓Supportive work environment dedicated to Whole Health Care.
💡 How to Apply Medical Records Administrator Job & Insider Tips
Application Steps for Medical Records Administrator Job
- Create or update your USAJOBS account.
- Review the full vacancy questionnaire for specific position requirements.
- Gather your long-form resume, transcripts, and professional certification.
- Upload all necessary supporting documentation, including SF-50s if applicable.
- Submit your application package online before the deadline of 10/30/2026.
- Monitor your email for status updates and potential interview invitations.
💡 General Tips
- Ensure your resume is detailed and maps directly to the qualifications listed.
- Double-check that your transcripts clearly show your degree and relevant coursework.
- Highlight specific instances of leadership or policy improvement in your experience section.
- Submit your application well before the deadline to account for any technical issues.
- Clearly label all uploaded documents to ensure they are easily accessible to recruiters.
Frequently Asked Questions
What is the primary role of this position?
This position serves as the Assistant Chief of Health Information Management, supporting the oversight of health record documentation, coding, release of information, and daily departmental operations.
Is this a remote position?
No, this is an onsite position located in San Diego, California, and does not support telework.
What type of certification is required?
You must possess an HIM certification through either AHIMA or AAPC to qualify for this grade level.
Job from Veterans Health Administration
The Veterans Health Administration is the largest integrated healthcare system in the United States. We are committed to President Lincoln's promise: "To care for those who have served in our nation's military and for their families, caregivers, and survivors." Our facilities in San Diego prioritize a personalized health plan for every Veteran, fostering a healing environment that extends into the community.