Advance Your Career as an Administrative Officer with the VA

Are you a dedicated professional looking for a role that combines high-level administrative management with a deep sense of purpose? The Phoenix Veterans Health Administration is hiring an Administrative Officer (GS-12) to serve as a pivotal resource for our Clinical Service Line Chief.

Job Responsibilities

The Administrative Officer acts as the primary point of contact for clinical and administrative integration. Core duties include:

Financial Management: Monitoring obligations, expenditures, and budget allotments to ensure fiscal responsibility.
Operations Management: Overseeing supply needs, facility maintenance, and logistics.
HR Coordination: Assisting with recruitment, position classification, and performance training initiatives.
Strategic Analysis: Conducting surveys and data collection to improve space utilization and future planning.

Comparison: Standard Admin Roles vs. VHA Administrative Officer

Feature	Standard Admin Role	VHA Administrative Officer
Scope	General Office Support	Clinical Service Line Management
Impact	Internal Efficiency	Veteran Care & Health Outcomes
Budgetary Authority	Limited	Full Control Point Responsibility
Compliance	Corporate Policy	Federal & VA Regulatory Standards

Requirements

To qualify, you must:

Be a U.S. Citizen.
Demonstrate 52 weeks of specialized experience at the GS-11 level (Time-in-Grade).
Pass a comprehensive background check.
Successfully complete a one-year probationary period.

Salary and Benefits

The position offers a competitive salary range of $93,629 to $121,720 annually. Beyond base pay, employees enjoy comprehensive federal health, retirement, and insurance benefits designed to support long-term stability.

Application Tips

Respect the Page Limit: Your resume must not exceed two pages.
Be Quantitative: Clearly state your experience, including hours worked per week.
Provide Proof: Ensure your most recent SF-50s are attached to verify your federal service.

This position offers more than just a paycheck; it provides an opportunity to support those who have given so much for our country. If you are prepared to lead in a high-stakes medical environment, we invite you to submit your application today.

Why This Administrative Officer Job Matters

Take your career to the next level by driving administrative excellence at the Phoenix Veterans Health Administration—where your management skills directly improve the lives of those who served our nation.

Administrative Officer Job Overview

The Phoenix Veterans Health Administration is seeking a highly organized and proactive Administrative Officer to serve as a key partner to the Clinical Service Line Chief. This role is essential for the smooth operation of our complex medical facility, overseeing critical functions such as budget management, human resources coordination, logistics, procurement, and policy analysis. If you are a strategic thinker with a passion for process improvement and supporting a mission-driven healthcare environment, this is an ideal opportunity to make a tangible impact on the care of our Veterans.

Requirements for Administrative Officer

Must be a U.S. Citizen.
Must meet Time-in-Grade requirements (52 weeks at the GS-11 level for a GS-12 position).
Must possess one year of specialized experience equivalent to the GS-11 level.
Must be able to pass a background/security investigation.
Males born after 12/31/1959 must be registered with Selective Service.
Must be able to successfully complete a one-year probationary period.
Must participate in the seasonal influenza vaccination program.

Preferred Qualifications for Administrative Officer

Proven experience in managing complex budgets and financial operations.
Strong background in procurement, supply management, and contracting assistance.
Experience in human resources functions such as recruitment, position classification, and performance management.
Demonstrated ability to perform analytical space utilization studies and recommend future infrastructure improvements.
Skilled in drafting professional reports, correspondence, and policy strategy documents.

Federal Benefits & Perks

✓Comprehensive federal health insurance programs.
✓Generous paid time off and federal holidays.
✓Participation in the Federal Employees Retirement System (FERS).
✓Opportunities for professional development and training.
✓Stable career path within a mission-oriented public service environment.

💡 How to Apply Administrative Officer Job & Insider Tips

Application Steps for Administrative Officer Job

Create or log into your USAJOBS account.
Review the full vacancy announcement and prepare your two-page resume.
Complete the online application and mandatory assessment questionnaire.
Upload required documents, including SF-50s to verify Time-in-Grade.
Submit your complete application package before the 10/30/2026 deadline.
Monitor your email for status updates and potential links to additional assessments.

💡 General Tips

Ensure your resume is limited to two pages to comply with federal merit hiring standards.
Clearly document your work experience with job titles, start/end dates, and average weekly hours.
Include specific examples of budget and HR management to demonstrate specialized experience.
Use the resume builder tool in USAJOBS to ensure proper formatting and data inclusion.
Check your application status regularly through your USAJOBS dashboard.

Frequently Asked Questions

What is the Time-in-Grade requirement?

To be eligible for this GS-12 position, you must have served in a federal position at the GS-11 level for at least 52 weeks.

Are there specific resume length requirements?

Yes, federal agencies now strictly enforce a two-page limit for resumes to ensure compliance with the Merit Hiring Plan.

Is this a remote position?

No, this is an onsite position based in Phoenix, Arizona, requiring physical presence at the facility.

Is relocation assistance provided?

*A: No, relocation or recruitment incentives are not authorized for this position.*

Can I use education to substitute experience?

*A: No, at the GS-12 level, specialized work experience is required.*

Job from Veterans Health Administration

The Department of Veterans Affairs (VA) is dedicated to honoring those who have served in our nation’s military. Our mission is to provide compassionate, high-quality care that improves the health and well-being of our Veterans. By joining our Phoenix team, you become part of a Whole Health System that empowers patients and staff alike to achieve their full potential.