Advance Your Career as a Medical Administrative Specialist at the VA
Are you a dedicated professional looking to make a meaningful impact on the healthcare of our nation's Veterans? The Veterans Health Administration (VHA) in Memphis, Tennessee, is currently accepting applications for the position of Medical Administrative Specialist (Health Administrative Specialist on Duty). This role offers a unique opportunity to serve as a cornerstone of administrative operations, providing leadership and stability during critical non-business hours.
Job Responsibilities
The Health Administrative Specialist on Duty (HOD) functions as the direct representative of the Medical Center Director during non-standard tours of duty. Key responsibilities include:
- Leadership & Authority: Exercising administrative prerogative in urgent matters during off-hours.
- Crisis Management: Assisting with emergency responses, code blues, disaster management, and critical patient events.
- Operational Oversight: Reviewing data for trends, ensuring facility compliance with regulations, and providing technical guidance to clinical staff.
- Communication: Maintaining professional public and media relations until official spokespersons arrive.
Comparison of Grade Levels
| Feature | GS-07 Level | GS-09 Level |
|---|---|---|
| Experience Requirement | 1 year at GS-05 | 1 year at GS-07 |
| Education Path | Bachelor’s Degree (with SAA) | Master’s or equivalent graduate degree |
| Scope | Basic knowledge of admin concepts | Wide range of admin concepts & practices |
Requirements
To qualify, applicants must demonstrate either specialized experience or relevant graduate-level education. You must be a U.S. citizen and participate in the annual influenza vaccination program. All applicants must provide a resume that is no longer than two pages.
Salary and Benefits
This position offers a competitive salary range of $50,460 to $80,243 annually. Employees benefit from the stability of federal employment, including comprehensive health coverage, retirement programs, and the opportunity to receive credit for prior non-federal or military service toward leave accrual.
Becoming a Medical Administrative Specialist at the Memphis VA is more than just a job; it is a commitment to excellence in public service. If you possess the leadership skills and administrative knowledge required, we encourage you to apply by the closing date.
Why This Medical Administration Specialist Job Matters
Step into a vital leadership role at the Veterans Health Administration as a Medical Administrative Specialist, ensuring the highest standards of care for our nation's heroes.
Medical Administration Specialist Job Overview
The Veterans Health Administration is seeking a dedicated Medical Administrative Specialist (Health Administrative Specialist on Duty - HOD) for our Memphis, Tennessee facility. In this role, you will act as a crucial representative of medical center leadership during non-traditional work hours. You will oversee administrative operations, provide technical guidance, and manage critical decision-making processes to ensure our facility continues to provide seamless, high-quality care for Veterans. This is an essential position within one of the most complex VA systems in the country, ideal for professionals who thrive in high-stakes, analytical environments.
Requirements for Medical Administration Specialist
- U.S. Citizenship
- Completion of an online assessment
- Submission of a two-page maximum resume
- Must meet Time-in-Grade requirements if a current or former federal employee
- Must be able to pass a background/security investigation
- Participation in the seasonal influenza vaccination program
- Must serve a 1-year probationary or 2-year trial period
Preferred Qualifications for Medical Administration Specialist
- Graduate-level education in a related field
- Superior Academic Achievement (GPA 2.95+ or 3.45+ in major)
- Experience in medical center administrative concepts and principles
- Ability to interpret complex regulations and provide technical guidance
- Proven decision-making skills in emergency or high-pressure situations
Federal Benefits & Perks
- ✓Competitive Federal salary and benefits package
- ✓Opportunities for professional career advancement
- ✓Supportive work environment dedicated to Veteran care
- ✓Access to Federal retirement plans and insurance programs
- ✓Service credit for annual leave accrual (based on prior federal/military service)
💡 How to Apply Medical Administration Specialist Job & Insider Tips
Application Steps for Medical Administration Specialist Job
- Create or update your profile on the official USAJOBS platform.
- Prepare a resume that is strictly two pages or less.
- Complete the mandatory online questionnaire.
- Submit all required documentation, including SF-50s and academic transcripts.
- Complete the required online assessment when prompted.
- Monitor your application status through the online portal until a final selection is made.
💡 General Tips
- Ensure your resume clearly lists month/year start and end dates and hours worked per week for all positions.
- Save your resume as a PDF to maintain formatting and page limits.
- Use the resume builder tool to ensure compliance with the two-page requirement.
- Be specific in describing your experience; the agency will not make assumptions about your qualifications.
- Review your application thoroughly before the closing date to avoid missing required documents.
Frequently Asked Questions
What is the work schedule for this position?
The schedule involves working either Thursday through Monday (4:00 pm to 12:00 am) or Tuesday through Saturday (12:00 am to 8:00 am).
Is telework allowed for this role?
No, this is not a virtual position and requires on-site presence at the Memphis facility.
What is the page limit for the resume?
Per current regulations, all resumes must be two pages or less; longer resumes will not be considered.
Job from Veterans Health Administration
The Department of Veterans Affairs (VA) is committed to fulfilling the promise made by President Lincoln: "To care for those who have served in our nation's military and for their families, caregivers, and survivors." The Memphis VA Medical Center is a tertiary care, Level 1 facility. As a teaching hospital, it serves over 206,000 Veterans across Tennessee, Arkansas, and Mississippi, providing everything from spinal cord injury support to advanced surgery and geriatrics.