Launch Your Administrative Career with the VA Medicine Service

Are you a detail-oriented professional looking to make a meaningful impact on the lives of Veterans? The West Palm Beach VA Medical Center is currently seeking an Administrative Officer to support our vibrant Medicine Service. This is a unique opportunity to join one of the nation's leading healthcare providers and contribute to a mission that honors those who have served our country.

Job Responsibilities

As an Administrative Officer, you will serve as a key resource for the Chief of Medicine and the broader leadership team. Your primary goal is to ensure the smooth operation of the Medicine Service through data-driven recommendations and administrative oversight. Your daily tasks will include:

Operations Oversight: Reviewing and analyzing program management, budget, and staffing needs.
Data Reporting: Utilizing systems like VISTA and Pyramid Analytics to generate reports and track performance measures.
Liaison Duties: Acting as a point of contact for patient complaints, congressional inquiries, and internal communication between services.
Educational Support: Assisting with the Internal Medicine Residency Program and coordinating documentation for staff and faculty.

Requirements

To be considered for this role, you must meet the following criteria by the closing date of October 29, 2026:

Requirement Type	Detail
Citizenship	Must be a U.S. Citizen
Grade Level	GS-09
Education/Exp	1 year of specialized experience or Master's degree equivalent
Time-in-Grade	Current federal employees must have 52 weeks at the GS-07 level
Documentation	Must submit SF-50 and relevant transcripts

Salary Overview

The position is classified as a GS-09 with an annual salary range of $65,735 to $85,460. Compensation is based on standard General Schedule pay scales for the locality.

Benefits of Federal Employment

Working for the VA offers more than just a paycheck. You will benefit from a robust federal employment package, which includes:

Retirement: Participation in the Federal Employees Retirement System (FERS).
Health Coverage: Access to top-tier health, dental, and vision insurance.
Work-Life Balance: Generous annual leave and sick leave accrual, along with federal holidays.
Investment: The Thrift Savings Plan (TSP), which allows for tax-advantaged retirement savings.

Application Tips

Applying for a federal position requires precision. Keep your resume concise—limit it to two pages to comply with the Merit Hiring Plan. Focus on results-oriented language and ensure that your experience clearly aligns with the competencies listed in the announcement. Always upload your resume as a PDF to preserve your layout.

If you are a motivated professional with a heart for service, this role at the West Palm Beach VA Medical Center offers the perfect blend of administrative challenge and rewarding purpose. Review the full announcement, prepare your documentation, and take the next step in your federal career today.

Why This Administrative Officer Job Matters

Join the West Palm Beach VA Medical Center team and drive excellence in Veterans' healthcare administration as a key liaison in our Medicine Service.

Administrative Officer Job Overview

The Department of Veterans Affairs is seeking a proactive Administrative Officer to support the Medicine Service at the West Palm Beach VA Medical Center. This role is essential to ensuring the operational efficiency, administrative support, and performance improvement of specialized programs within the medical center. You will work directly with service leadership to manage personnel documentation, data reporting, and strategic administrative processes that impact the care provided to our nation's Veterans.

Requirements for Administrative Officer

U.S. Citizenship is required.
Completion of a 1-year probationary or 2-year trial period.
Must be able to successfully complete a background security investigation.
Must be registered for the Selective Service if male born after 12/31/1959.
Compliance with the annual seasonal influenza vaccination program.
Ability to meet the GS-09 grade level qualifications through specialized experience, education, or a combination of both.
Current federal employees must meet the 52-week Time-in-Grade requirement at the GS-07 level.
Resumes must be limited to two pages.

Preferred Qualifications for Administrative Officer

Proven experience analyzing program operations and resolving administrative challenges.
Proficiency in Microsoft Office applications including Word, Excel, and PowerPoint.
Experience utilizing data systems such as VISTA, Pyramid Analytics, or similar dashboards.
Strong interpersonal skills with the ability to handle sensitive complaints and communicate professionally with diverse stakeholders.
Experience in supporting medical residency programs or educational initiatives.
Demonstrated ability to manage personnel records and performance metrics.

Federal Benefits & Perks

✓Federal career retirement plan (FERS)
✓Comprehensive health insurance options
✓Life insurance and long-term care insurance
✓Paid annual and sick leave
✓Paid federal holidays
✓Thrift Savings Plan (401k-style investment)
✓Flexible work-life balance initiatives

💡 How to Apply Administrative Officer Job & Insider Tips

Application Steps for Administrative Officer Job

Create or update your profile on USAJOBS.
Prepare a resume that is no longer than two pages.
Review your eligibility for the GS-09 position.
Complete the required occupational questionnaire.
Upload all necessary documents, including transcripts and current SF-50 if applicable.
Submit your application package before the closing date of October 29, 2026.

💡 General Tips

Use the USAJOBS resume builder to ensure you meet all formatting requirements.
Ensure your SF-50 clearly demonstrates your time-in-grade eligibility if you are a current or former federal employee.
Save your resume as a PDF to preserve formatting.
Be specific and clear in describing your past experience; the hiring team will not make assumptions.
Proofread your resume to ensure it emphasizes results and matches the competencies listed in the job posting.

Frequently Asked Questions

Is telework available for this position?

No, this is an on-site position located in West Palm Beach, Florida.

What is the maximum resume length?

To comply with the Merit Hiring Plan, resumes are limited to two pages.

Does this position offer relocation incentives?

No, relocation or recruitment incentives are not authorized for this role.

Job from Veterans Health Administration

The Department of Veterans Affairs (VA) is dedicated to fulfilling President Lincoln's promise: "To care for those who have served in our nation's military and for their families, caregivers, and survivors." The West Palm Beach VA Medical Center serves as a hub of excellence in South Florida, offering everything from primary care and emergency services to comprehensive cancer treatments and long-term care.