Launch Your Career as an Administrative Assistant with the U.S. Coast Guard
Are you looking for a stable, impactful career that supports the safety and security of the United States? The U.S. Coast Guard is currently seeking organized and motivated individuals for the position of Administrative Assistant (OA). This is a unique opportunity to work within the Department of Homeland Security (DHS) and serve in high-stakes, professional environments in either Alameda, California, or Kodiak, Alaska.
Job Responsibilities
As an Administrative Assistant (OA), you will handle a diverse portfolio of responsibilities designed to keep our facilities running smoothly. Your key duties include:
- Managing time and attendance systems to ensure payroll accuracy.
- Serving as the primary administrative liaison for workforce management and HR support.
- Processing official correspondence, including mail, faxes, and sensitive documents.
- Overseeing facility supply inventory and coordinating equipment requisitions.
- Acting as a focal point for training coordination and scheduling.
Requirements
To be considered for this position, applicants must demonstrate they meet specific federal hiring criteria by the closing date of the announcement:
- Citizenship: Applicants must be U.S. Citizens.
- Experience: One year of specialized experience at the GS-06 level.
- Technical Skills: Verified typing proficiency of 40 words per minute.
- Compliance: Must pass a federal background check and be registered for the Selective Service.
Comparison Table: Hiring Incentives
| Location | Recruitment Incentive | Student Loan Repayment | Relocation Incentive |
|---|---|---|---|
| Alameda, CA | No | No | No |
| Kodiak, AK | Yes | Up to $10,000 | Yes |
Salary Overview
The compensation for this GS-07 position is competitive, ranging from $57,055 to $82,007 per year, commensurate with qualifications and locality pay adjustments.
Benefits
Beyond the base salary, employees enjoy the comprehensive federal benefits package offered by the DHS, including:
- Full health, life, dental, and vision insurance options.
- Participation in the Thrift Savings Plan (TSP).
- Generous paid leave, including federal holidays.
- Career development and tuition assistance.
Application Tips
- Respect the Limits: Your resume must be two pages or less. This is a hard limit.
- Avoid Copying: Do not copy the job duties from this text into your resume; provide your own experience.
- Assessments: Be prepared to complete the USA Hire Assessment within 48 hours of invitation.
- Documents: Upload all relevant SF-50s and transcripts to verify your eligibility.
Serving the U.S. Coast Guard as an Administrative Assistant is more than a desk job; it is a vital part of a mission-driven organization. If you possess the organizational skills and the commitment to duty required, we encourage you to submit your application and start your journey with the Department of Homeland Security.
Why This Administrative Assistant (Oa) Job Matters
Launch your federal career with the U.S. Coast Guard and provide the vital administrative backbone for mission-critical operations in Alaska or California.
Administrative Assistant (Oa) Job Overview
The U.S. Coast Guard is seeking a dedicated Administrative Assistant (OA) to join our team at either Base Alameda in California or Base Kodiak in Alaska. This role is central to the operational efficiency of our department, handling a diverse range of administrative tasks including workforce management, supply coordination, and official correspondence. This is a GS-07 position offering competitive federal benefits and a stable work environment within the Department of Homeland Security.
Requirements for Administrative Assistant (Oa)
- Must be a U.S. Citizen
- Must be registered or exempt from Selective Service
- Must pass a background investigation
- Must possess a typing proficiency of at least 40 words per minute (3 or fewer errors)
- Must complete one year of specialized experience equivalent to the GS-06 level
- Must meet all qualification requirements by the application closing date
- Must agree to direct deposit for salary payments
Preferred Qualifications for Administrative Assistant (Oa)
- Proven experience in workforce management and human resources coordination
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong communication skills for serving as a liaison between units
- Experience managing complex inventory and equipment procurement
Federal Benefits & Perks
- ✓Comprehensive health, dental, and vision insurance
- ✓Thrift Savings Plan (401k-style retirement)
- ✓Paid federal holidays and leave
- ✓Flexible work schedules
- ✓Tuition reimbursement and training opportunities
- ✓Student loan repayment up to $10,000 for Alaska locations
- ✓Recruitment and relocation incentives for Alaska
💡 How to Apply Administrative Assistant (Oa) Job & Insider Tips
Application Steps for Administrative Assistant (Oa) Job
- Create or update your USAJOBS account
- Draft a resume specifically limited to two pages
- Gather supporting documents such as SF-50s, transcripts, or veteran documentation
- Submit your application through the official portal before the closing date
- Monitor your email for a potential invitation to the USA Hire Competency Based Assessment
- Complete any required assessments within 48 hours of notification
💡 General Tips
- Strictly follow the two-page resume limit; excess pages will disqualify you.
- Ensure your resume includes start/end dates and hours worked per week.
- Verify that your SF-50 clearly shows your highest grade level and tenure.
- Double-check your typing proficiency self-certification or documentation.
- Do not copy/paste duty descriptions from the job announcement into your resume.
Frequently Asked Questions
Can I apply for both the California and Alaska locations?
Yes, this announcement covers both locations. You should specify your preference or eligibility during the application process.
Is a college degree required for this position?
No, there is no positive education requirement for this specific GS-07 role, though specialized experience is mandatory.
What is the typing requirement?
You must be able to type at least 40 words per minute with 3 or fewer errors. You can self-certify this in your application.
Can I apply if I don't have a degree?
Yes, education is not a required substitute for experience at this grade level.
What is the recruitment process like?
After applying, you may be invited to complete a competency assessment. Top candidates are referred to the hiring manager for interviews.
Job from U.S. Coast Guard
The Department of Homeland Security and the U.S. Coast Guard represent the frontline of American maritime safety. From ports to the open sea, our mission is to safeguard national interests, enforce maritime law, and ensure disaster resilience. As a civilian member of the Coast Guard, you provide the essential administrative infrastructure that keeps our operational teams functioning at their best.