Launch Your Career: Management and Program Assistant at the FAA

Joining the Federal Aviation Administration (FAA) is more than just a job; it is a commitment to ensuring the safety and efficiency of the most complex aerospace system in the world. We are currently hiring a Management and Program Assistant in San Francisco, CA, to support our Air Traffic Organization. If you have a passion for operational excellence and administrative precision, this role offers a unique opportunity to contribute to a critical federal mission.

Job Responsibilities

The successful candidate will act as the backbone of daily operations within the San Francisco Air Traffic Control Tower. Key responsibilities include:

Budget Management: Tracking obligations, expenditures, and preparing financial reports.
Administrative Support: Managing personnel action requests, time and attendance for large teams, and procurement documentation.
Operations Coordination: Ensuring facility security compliance, managing access credentials, and coordinating travel authorizations.
Communication: Acting as a liaison between managers, internal departments, and external stakeholders.

Comparison of Qualifications

Requirement Type	Essential Criteria
Experience Level	1 year equivalent to FV-E, GS-7/8
Education	Cannot be substituted for experience
Citizenship	Must be U.S. Citizen
Documentation	Current SF-50 Required

Requirements

To be considered, applicants must demonstrate clear, specialized experience. Because this position is part of a bargaining unit, adherence to professional standards is paramount. You must be able to document your experience specifically related to administrative programs and budget tracking.

Salary Overview

This position offers a competitive federal salary range of $68,531 to $102,801 per year. Compensation is commensurate with your level of professional experience and follows the established FAA pay scales.

Benefits

Employees of the FAA receive a comprehensive benefits package, including:

Health, dental, and vision insurance.
Generous retirement planning via FERS and the Thrift Savings Plan.
Paid annual leave and federal holidays.
Opportunities for professional training and development.

Application Tips

Be Specific: Use clear language in your resume to explain how you met the specialized experience requirements.
Check Your Documents: Ensure your SF-50 is readable and contains all required blocks.
Follow Procedures: Even if you think you have submitted, log back into the portal to ensure your status reflects correctly.

Frequently Asked Questions (FAQ)

Can I substitute a college degree for work experience?

No, education cannot be substituted for the required specialized experience in this position.

What is the closing date?

The announcement closes on November 12, 2026.

This role is an excellent opportunity for an experienced administrative professional to advance their career within a high-stakes, rewarding federal environment. If you meet the qualifications, we encourage you to submit your application early to ensure all documentation is reviewed appropriately.

Why This Management And Program Assistant Job Matters

Launch your administrative career with the Federal Aviation Administration in the heart of San Francisco—where your organizational expertise powers the future of aviation.

Management And Program Assistant Job Overview

The Federal Aviation Administration (FAA) is seeking a detail-oriented Management and Program Assistant to join the Air Traffic Organization in San Francisco. This role is essential for maintaining the operational rhythm of the Air Traffic Control Tower, providing comprehensive administrative support, financial tracking, and logistical coordination. You will work within a dynamic team to ensure that programs, budgets, and personnel actions are handled with precision, directly contributing to the safety and efficiency of the national aerospace system.

Requirements for Management And Program Assistant

Must be a U.S. citizen.
Must have at least one year (52 weeks) of specialized experience equivalent to the FV-E or GS-7/8 level.
Proven ability in compiling and tracking budget expenditures, purchases, and inventory.
Experience in scheduling meetings, managing travel administration, and handling time and attendance systems.
Must be able to provide proof of prior federal service if applicable (SF-50 form).
Subject to a background investigation.

Preferred Qualifications for Management And Program Assistant

Advanced proficiency in automated administrative and financial tracking systems.
Strong narrative and statistical reporting skills using office software.
Experience with personnel action documentation and human resources coordination.
Ability to work independently with minimal oversight while managing multiple organizational priorities.

Federal Benefits & Perks

✓Comprehensive federal health insurance options.
✓Life insurance and long-term care programs.
✓Federal retirement benefits (FERS).
✓Thrift Savings Plan (401k-style investment).
✓Paid federal holidays, vacation, and sick leave.
✓Potential for telework opportunities.
✓Professional development and training programs.

💡 How to Apply Management And Program Assistant Job & Insider Tips

Application Steps for Management And Program Assistant Job

Prepare a resume limited to exactly two pages.
Gather your most recent SF-50 (Notification of Personnel Action) if you are a current or former federal employee.
Create or update your USAJOBS account profile.
Apply online via the FAA application portal before the deadline of November 12, 2026.
Complete any required online assessments.
Monitor your status via the FAA/USAJOBS dashboard.

💡 General Tips

Ensure your resume explicitly details your experience in years, months, and hours worked per week.
When addressing KSAs (Knowledge, Skills, and Abilities), integrate your relevant examples directly into your work history rather than using generic narratives.
Double-check that your SF-50 includes all required blocks (15, 17, 18, 19, 22, and 24) to avoid disqualification.
Resubmit your application if you make any changes after your initial submission; otherwise, only the original version will be processed.

Frequently Asked Questions

Is this a remote position?

No, this position is located in San Francisco, California. While the role is telework eligible, it is not a fully remote position.

What level of experience is required?

You must possess at least one year of specialized experience equivalent to the FV-E, FG/GS-7-8 level.

Are there limitations on my resume length?

Yes, your resume must be limited to a maximum of two pages.

Job from Federal Aviation Administration

The FAA, a sub-agency of the Department of Transportation, oversees every aspect of civil aviation in the United States. With over 44,000 employees nationwide, we are a diverse team of professionals dedicated to maintaining the highest standards of safety. From developing autonomous vehicle technologies to managing daily air traffic operations, the FAA is at the forefront of transportation innovation.