Launch Your Federal Career: Administrative Support Assistant at Madigan Army Medical Center
Are you looking to make a meaningful impact in the healthcare sector while building a stable career with the Department of Defense? The Madigan Army Medical Center in Tacoma, Washington, is currently seeking a motivated Administrative Support Assistant (OA) to join the Endocrinology Service. This position is a perfect fit for an organized, detail-oriented individual who enjoys supporting high-functioning teams.
Job Responsibilities
In this role, you will be the backbone of the Endocrinology Service department. Your daily responsibilities will include:
- Documentation & Correspondence: Drafting routine documents and maintaining departmental records using Microsoft Office suites.
- Travel Coordination: Serving as the point of contact for the Defense Travel System (DTS).
- Administrative Support: Managing calendars, scheduling meetings, and ensuring leadership is prepared for departmental functions.
- Timekeeping: Assisting with the oversight and certification of employee timecards and overtime records.
- Communication: Acting as a primary contact for visitors and internal staff to ensure inquiries are directed to the correct departments.
Requirements
You must meet specific criteria to be considered for this role, including either specialized experience or a combination of education and experience.
Comparison of Qualifications
| Criteria | Requirement |
|---|---|
| Specialized Experience | 1 year of experience at the GS-04 level or equivalent |
| Education | 4 years above high school in a business or secretarial field |
| Combination | A calculated mix of experience and relevant education |
Salary and Benefits
This position offers a competitive salary range of $45,785 to $59,521 per year, depending on qualifications and locality. As a federal employee, you will also gain access to a comprehensive benefits package, including:
- Comprehensive health insurance options.
- Generous federal retirement programs (FERS).
- Paid annual and sick leave.
- 11 paid federal holidays per year.
Application Tips
Applying for federal jobs requires precision. Ensure your resume is exactly two pages or less. Use clear, simple language to describe your past roles, and always provide specific details like your hours worked per week and the exact start and end dates of your employment. If you are using your education to qualify, ensure your official transcripts are uploaded to your profile.
If you are ready to serve those who serve our country, this role at Madigan Army Medical Center is an excellent opportunity. By leveraging your administrative skills in a high-impact medical environment, you can secure a stable and rewarding future. Be sure to submit your application package before the closing date on October 29, 2026.
Why This Administrative Support Assistant (Oa) Job Matters
Join the dedicated team at Madigan Army Medical Center and play a vital role in supporting our nation's service members and their families.
Administrative Support Assistant (Oa) Job Overview
The Defense Health Agency is seeking a detail-oriented Administrative Support Assistant (OA) to join the Department of Medicine’s Endocrinology Service at Madigan Army Medical Center in Tacoma, Washington. This role is essential for maintaining efficient office operations, managing documentation, and ensuring that healthcare support services run smoothly for our military community.
Requirements for Administrative Support Assistant (Oa)
- One year of specialized experience at the GS-04 level or equivalent.
- Ability to manage routine inquiries and maintain professional correspondence.
- Proficiency in automated office systems, including MS Word, Outlook, PowerPoint, and Excel.
- Must be able to provide documentation proving eligibility under specific hiring authorities (e.g., VEOA, Military Spouse, ICTAP).
- Must be a U.S. citizen.
- Completion of a one-year probationary period.
- 52 weeks of Federal service at the next lower grade if previously a GS employee within the last 52 weeks.
Preferred Qualifications for Administrative Support Assistant (Oa)
- Experience with the Defense Travel System (DTS).
- Proven background in maintaining administrative files and regulatory records.
- Ability to assist in timekeeping duties and payroll record management.
- Strong communication skills for professional reception and visitor coordination.
- Competency in training personnel on office supply procedures and inventory management.
Federal Benefits & Perks
- ✓Health and life insurance options
- ✓Federal retirement benefits
- ✓Paid federal holidays
- ✓Annual and sick leave accrual
- ✓Opportunities for professional development and career progression
💡 How to Apply Administrative Support Assistant (Oa) Job & Insider Tips
Application Steps for Administrative Support Assistant (Oa) Job
- Prepare a resume that is two pages or less, highlighting specialized experience and including required work details.
- Log in to your USAJOBS account.
- Complete the online questionnaire for the specific position ID.
- Upload required documents, including SF-50s if you are a current or former federal employee.
- Verify that all documents are uploaded and clear the virus scan before the closing date.
- Submit your final application package by 11:59 PM EST on the closing date.
💡 General Tips
- Keep your resume strictly to two pages; longer resumes will be excluded.
- Use plain, clear language rather than obscure industry acronyms.
- Ensure your SF-50 clearly shows the effective date and grade level to verify time-in-grade requirements.
- Double-check that your transcripts are attached if you are qualifying based on education.
- Sanitize sensitive documents, such as marriage certificates, of other people's PII before uploading.
Frequently Asked Questions
Can I apply if I am not a current federal employee?
This position is open to individuals who meet specific hiring authorities, such as military spouses, veterans, or those eligible under the Land Management Workforce Flexibility Act. Please check the 'Who May Apply' section.
Is remote work available for this position?
No, this position is based in Tacoma, Washington, and is not listed as telework-eligible or remote.
Job from Military Treatment Facilities Under Dha
The Defense Health Agency (DHA) is a critical component of the U.S. Department of Defense. As an integrated healthcare system, the agency provides medical, dental, and pharmacy programs to over 9.5 million uniformed service members, retirees, and their families. Working here means joining a team dedicated to excellence, readiness, and compassionate care.