Launch Your Federal Career as a File Clerk at the Kansas City VA

Are you looking for a stable career where your daily work has a direct impact on the well-being of others? The Veterans Health Administration (VHA) at the Kansas City VA Medical Center is currently seeking a motivated and detail-oriented File Clerk (Office Automation) to join our Business Operations Service. This position offers a unique opportunity to provide essential administrative support in the healthcare field.

Job Responsibilities

As a File Clerk, you will play a pivotal role in the transition from paper to electronic health records. Your core duties will include:

Receipt, intake, and scanning of medical and administrative documents.
Indexing files into the VistA Imaging system.
Conducting quality control reviews to ensure record integrity.
Collaborating with clinical and administrative staff to ensure accurate patient documentation.
Managing records in compliance with strict confidentiality and privacy standards.

Requirements

To be eligible for this role, you must meet the following criteria:

Citizenship: Must be a U.S. citizen.
Experience/Education: One year of general clerical experience or two years of education beyond high school.
Skills: Ability to type at least 40 words per minute.
Compliance: Must complete a background check and agree to annual influenza vaccinations.

Salary Overview

Grade Level	Annual Salary Range
GS-4	$37,003 - $48,107

Benefits

Working for the VA means access to the robust federal employee benefits package, which includes:

Competitive health insurance plans.
Accrual of annual and sick leave.
Participation in the Federal Employees Retirement System (FERS).
Thrift Savings Plan (TSP) matching opportunities.

Application Tips

Resume Limit: Keep your resume under two pages to meet recent federal guidelines.
Clarity: Use specific language detailing your previous experience, including hours worked per week.
Assessments: If you are invited to complete the USA Hire assessments, do not rush—ensure you have a quiet environment and stable internet connection.

If you are ready to serve those who served our country, the Kansas City VA Medical Center is the perfect place to grow your career. Apply today to help us continue our mission of providing compassionate, world-class healthcare to our Veterans.

Why This File Clerk (Office Automation) Job Matters

Launch your career with the VA! Support those who served by managing critical patient records at the Kansas City VA Medical Center.

File Clerk (Office Automation) Job Overview

The Department of Veterans Affairs is seeking a detail-oriented File Clerk to join our Health Information Management team in Kansas City. In this role, you will bridge the gap between paper and electronic medical records, ensuring that our Veterans receive the efficient, high-quality care they deserve. This role is essential for maintaining accurate documentation within the Computerized Patient Records System (CPRS).

Requirements for File Clerk (Office Automation)

U.S. Citizenship.
Ability to type at least 40 words per minute.
One year of general clerical or office experience OR two years of education above high school.
Must complete an online assessment.
Background/security investigation clearance.
Participation in the annual seasonal influenza vaccination program.
One-year probationary period completion.

Preferred Qualifications for File Clerk (Office Automation)

Experience with scanning, indexing, and quality control of digital documents.
Proficiency with Microsoft Office suite and electronic health record software.
Strong organizational skills and ability to manage multiple document formats (PDF, TIFF, JPEG).
Effective communication skills for interacting with administrative and clinical staff.

Federal Benefits & Perks

✓Federal retirement plan participation
✓Comprehensive health, dental, and vision insurance options
✓Paid vacation and sick leave
✓Paid federal holidays
✓Flexible telework opportunities
✓Access to ongoing professional development and training

💡 How to Apply File Clerk (Office Automation) Job & Insider Tips

Application Steps for File Clerk (Office Automation) Job

Create or log into your USAJOBS account.
Prepare a resume that is no longer than two pages.
Attach all required documents (transcripts, SF-50s, etc.).
Complete the online questionnaire.
Submit your application by the closing date.
Complete the required USA Hire Assessments if prompted via email.

💡 General Tips

Keep your resume to two pages exactly to ensure eligibility.
Ensure your resume includes month/year start/end dates and hours worked per week.
Save your resume as a PDF to preserve formatting.
Review the job announcement in detail for document requirements.
Set aside at least three hours to complete the online assessment when prompted.

Frequently Asked Questions

Is this position eligible for telework?

Yes, this position may be authorized for telework, though it is not a fully remote role.

What is the maximum page length for my resume?

Per the Merit Hiring Plan, resumes must be two pages or fewer to be considered.

Do I need to submit a transcript?

Yes, if you are using education to qualify for the position, a transcript is mandatory.

Is the salary negotiable?

Salaries are set according to the General Schedule (GS) pay scale for the Kansas City locality.

Can I submit a resume longer than two pages?

No, the agency will not consider applications with resumes exceeding the two-page limit.

Job from Veterans Health Administration

The Department of Veterans Affairs (VA) is committed to fulfilling President Lincoln's promise to care for those who have served in our nation's military. At the Kansas City VA, we are part of the VA Heartland Network (VISN 15), a regional leader in healthcare delivery. We pride ourselves on a culture of safety, trust, and continuous improvement.