Become a Military Personnel and Administrative Specialist

Are you looking to advance your administrative career while supporting the United States military? The 99th Readiness Division is currently hiring for a Military Personnel and Administrative Specialist at the Fort Totten Hub in New York. This role is a unique "Military Technician" position, designed for dedicated individuals who want to bridge the gap between civilian administrative excellence and military operational readiness.

Job Responsibilities

As a specialist, you will be the point person for a variety of critical administrative functions. Your day-to-day duties will include:

Managing Personnel Records: Overseeing military files, processing evaluations, appointments, and promotions.
Pay Analysis: Providing technical guidance on pay accounts and resolving complex salary-related discrepancies.
Policy Development: Helping to create and interpret Standard Operating Procedures (SOPs) to ensure agency-wide compliance.
Data Reporting: Analyzing personnel strength and operational trends to report findings to leadership.
Administrative Support: Offering guidance on recruitment, retirement, transfers, and military occupational specialty (MOS) requirements.

Requirements

To qualify for this GS-9 position, you must demonstrate a mix of experience and specialized skills.

Qualification Requirement	Minimum Criteria
Experience	1 year of specialized experience at the GS-07 level
Education	Master's degree or 2 years of graduate-level study
Eligibility	Active member of the U.S. Army Reserve
Citizenship	Must be a U.S. Citizen

Salary Overview

This position offers a competitive compensation package commensurate with the GS-9 grade level. The salary range for this role is between $72,737 and $94,563 per year, including applicable locality pay for the New York area.

Benefits

Working for the 99th Readiness Division comes with an impressive suite of federal benefits, including:

Health & Life Insurance: Access to robust federal insurance plans.
Retirement: Participation in the Federal Employees Retirement System (FERS).
Work-Life Balance: Telework eligibility and generous paid leave accrual.
Career Growth: Opportunities for professional development and training.
Military Benefits: Continued access to military facilities and commissary services.

Application Tips

To stand out, follow these expert tips:

Resume Length: Do not exceed two pages. Your resume will be removed from consideration if it is too long.
Clarity: Use plain language and avoid unnecessary military or agency-specific jargon.
Documentation: Ensure all eligibility documents are uploaded correctly. If you are using education to qualify, provide your transcripts immediately.

Serving as a Military Personnel and Administrative Specialist is more than just a job; it is a vital contribution to national security. If you have the administrative expertise and the desire to support the Army Reserve, we encourage you to apply before the November 2, 2026, deadline.

Why This Military Personnel And Administrative Specialist Job Matters

Take your career to the next level with the 99th Readiness Division: Combine your administrative expertise with service as a Citizen Soldier in the U.S. Army Reserve.

Military Personnel And Administrative Specialist Job Overview

The 99th Readiness Division is seeking a dedicated Military Personnel and Administrative Specialist to join our team at the Fort Totten, New York hub. This unique position allows you to serve as a vital link between the U.S. Army Reserve and civil service. As a Military Technician, you will provide critical support in personnel management, pay administration, and regulatory compliance, ensuring the readiness and operational success of our forces. This is an excellent opportunity for professionals who thrive in detail-oriented environments and wish to contribute to the mission of the Total Army.

Requirements for Military Personnel And Administrative Specialist

Must be an active member of the U.S. Army Reserve.
One year of specialized experience at the GS-07 level or equivalent.
Ability to research and resolve complex pay and personnel issues.
Experience in maintaining military files, orders, and personnel action reports.
Knowledge of federal regulations, policies, and standard operating procedures.
Must be able to provide proof of U.S. Citizenship.
Completion of a pre-employment certification for Selective Service registration if born after Dec 31, 1959.
Must be able to obtain and maintain a Secret security clearance.

Preferred Qualifications for Military Personnel And Administrative Specialist

Master's degree or two full years of graduate study in Business Administration, Human Resources, or a related field.
Proven track record in developing and streamlining Standard Operating Procedures (SOPs).
Strong proficiency in data analysis and trend reporting for management decision-making.
Demonstrated ability to advise on military personnel processes including recruitment, retention, and retirement.

Federal Benefits & Perks

✓Competitive federal salary with locality pay.
✓Comprehensive health and retirement benefits package.
✓Full military reserve benefits including access to military exchanges and commissaries.
✓Potential for student loan repayment programs.
✓Opportunities for professional development and career advancement.
✓Recruitment, relocation, or retention incentives may be available.
✓Flexible work arrangements including telework eligibility.

💡 How to Apply Military Personnel And Administrative Specialist Job & Insider Tips

Application Steps for Military Personnel And Administrative Specialist Job

Review the full job announcement on USAJobs to ensure eligibility.
Prepare a resume that is strictly two pages or less.
Gather supporting documents such as transcripts, SF-50s (if applicable), and proof of eligibility.
Click the 'Apply Online' button on the USAJobs portal.
Complete all required online questionnaires and assessment tools.
Submit your application package by the closing date of November 2, 2026.

💡 General Tips

Keep your resume concise; any resume exceeding two pages will be automatically disqualified.
Ensure your experience section clearly lists the number of hours worked per week for each role.
Avoid using acronyms; use plain language to describe your accomplishments.
Double-check your eligibility documents; missing documentation is the most common reason for disqualification.
Use the 'Track My Application' feature on USAJobs to monitor your status and check for required assessment links.

Frequently Asked Questions

What is a Military Technician position?

A Military Technician is a dual-status role that requires you to maintain membership in the U.S. Army Reserve while serving as a federal civilian employee, providing you with both civilian and military benefits.

Is a security clearance required?

Yes, this position requires you to hold or be able to obtain a Secret security clearance.

Can I use volunteer experience to qualify?

Yes, relevant volunteer experience, including work with organizations like the Peace Corps or AmeriCorps, can be counted toward your specialized experience requirements.

Do I have to be in the Reserves to apply?

*A: Yes, active membership in the U.S. Army Reserve is a mandatory requirement for this Military Technician position.*

Is relocation assistance provided?

*A: Relocation allowances may be authorized in certain cases and are evaluated based on government interest.*

Job from U.S. Army Reserve Command

The 99th Readiness Division, part of the U.S. Army Reserve Command, plays a critical role in maintaining the strength of our nation's armed forces. Civilian employees within this organization serve as the backbone of our operations, providing continuity and technical expertise that is essential for mission success. By joining our team, you become part of a "Total Army" approach that values both civilian professional skills and the commitment of a Citizen Soldier.