Supervisory Military Personnel and Administrative Specialist: Career Opportunity at Fort Totten, NY

Are you an experienced military administrative professional seeking to elevate your career while continuing to serve your country? The U.S. Army Reserve Command offers a rewarding dual-career pathway through its Military Technician program. The 99th Readiness Division is actively recruiting for a Supervisory Military Personnel and Administrative Specialist (GS-11) located at Fort Totten, New York.

This position provides a unique operational bridge between civilian federal service and military reserve duty. In this position, you will oversee essential human resources functions, manage complex military pay systems, lead satellite center staff, and ensure operational readiness across the command.

About the Agency: 99th Readiness Division & U.S. Army Reserve Command

The U.S. Army Reserve Command forms an indispensable cornerstone of national defense. Civilian employees work alongside military personnel to cultivate a unified Total Army structure. Civilian professionals provide specialized administrative continuity, operational leadership, and technical subject-matter expertise that sustain force readiness.

The 99th Readiness Division, headquartered in the northeastern region, delivers essential administrative, logistical, and base support services to Army Reserve units across its geographic footprint. The Reserve Personnel Advisory Center (RPAC) Totten HUB at Fort Totten, New York, serves as a vital administrative engine, ensuring Soldiers receive accurate personnel management, timely pay processing, and career development support.

As a Military Technician, you enjoy the unique privilege of a dual-status role. You work as a full-time federal civilian employee while maintaining active membership as a Citizen-Soldier in the U.S. Army Reserve. This dual arrangement grants access to comprehensive federal civil service retirement and healthcare benefits alongside standard military reserve entitlements.

Job Responsibilities and Operational Impact

As a Supervisory Military Personnel and Administrative Specialist at the GS-11 level, you will serve as a primary technical advisor on military HR and financial administration. You will lead day-to-day administrative operations within the RPAC Totten HUB.

Key duties and daily responsibilities include:

Human Resources Program Management: Provide authoritative technical guidance regarding military HR programs, force structure management, and administrative regulations across the command.
Complex Pay Systems & Finance Oversight: Manage and maintain military pay accounts, resolve intricate pay discrepancies, edit complex financial actions, and enforce strict internal financial controls.
Supervisory Leadership: Direct, mentor, and evaluate the daily activities of administrative personnel within the satellite center. Conduct job interviews, recommend hiring selections, and assign workloads.
Analytical Problem Solving: Investigate systemic administrative or pay-related challenges, evaluate root causes, and formulate strategic policy recommendations for command leadership.
Briefing & Executive Communications: Prepare comprehensive status reports, draft technical correspondence, and present operational briefings to military commanders and senior civilian directors.

Qualification Requirements

To qualify for this GS-11 position, candidates must satisfy specific experience, educational, and general eligibility criteria.

General Eligibility Criteria

U.S. Citizenship: Applicants must provide proof of U.S. citizenship.
Army Reserve Membership: You must hold active membership as a Soldier in the U.S. Army Reserve prior to your official start date.
Security Clearance: Must possess or be capable of obtaining and maintaining a Secret security clearance.
Probationary Periods: Successful completion of a 1-year federal probationary period and a 1-year supervisory probationary period may be required.

Qualification Pathways (GS-11)

Applicants may qualify through specialized work experience, advanced education, or a combination of both:

Specialized Experience: At least 52 weeks (one year) of specialized experience equivalent to the GS-09 grade level in federal service. Experience must demonstrate knowledge of military personnel regulations, pay operations, internal control compliance, and administrative program management.
Graduate Education: A Ph.D. or equivalent doctoral degree, or three full years of progressively higher-level graduate education leading to a doctoral degree in a relevant academic discipline (e.g., Business Administration, Public Administration, Human Resources Management).
Combination of Education and Experience: A combination of graduate-level education beyond the first 18 semester hours and GS-09 equivalent specialized experience, totaling 100% of the qualification requirement.

Pathway Comparison Matrix

Pathway Option	Experience Requirement	Educational Requirement	Minimum Percentage Required
Option A: Experience	12 months at GS-09 equivalent	N/A	100% Experience
Option B: Education	N/A	Ph.D., 3 full years graduate study, or equivalent	100% Education
Option C: Combination	Fractional GS-09 experience	Graduate hours beyond first 18 semester hours	Combined Total = 100%

Salary, Locality, and Financial Perks

The GS-11 pay scale for Fort Totten, New York, provides a highly competitive compensation structure:

Annual Salary Range: $88,005 to $114,413 per year (includes applicable regional locality pay).
Potential Financial Incentives: Subject to agency approval, incentives such as student loan repayment, recruitment or retention bonuses, and advanced leave accrual may be authorized.
Relocation Assistance: Permanent Change of Station (PCS) allowances or moving expenses for newly appointed Military Technicians may be authorized under federal regulations.

Comprehensive Benefits Package

Civilian employees with the Department of the Army receive an outstanding suite of benefits engineered to support long-term financial security, healthcare, and work-life balance:

Retirement Protection: Federal Employees Retirement System (FERS) pension combined with Social Security coverage.
Thrift Savings Plan (TSP): Government-matched retirement savings account similar to a 401(k), featuring up to 5% agency matching.
Healthcare Coverage: Comprehensive selection under the Federal Employees Health Benefits (FEHB) program, with optional dental and vision programs (FEDVIP).
Insurance & Leave: Federal Employees Group Life Insurance (FEGLI), paid parental leave, 13 to 26 days of annual leave based on service time, 13 paid sick days, and 11 standard federal holidays annually.
Military Reserve Benefits: Access to military healthcare, TRICARE Reserve Select options, commissary privileges, and dual military drill compensation.

Application Tips and Guidelines

Navigating the federal hiring system requires meticulous attention to detail. Follow these proven recommendations to maximize your application score:

1. Strict Resume Length Requirement

Your resume must not exceed two pages. Resumes that exceed two pages will be automatically disqualified without review. Concise, high-impact bullet points demonstrating specialized experience are essential.

2. Comprehensive Work History Details

For every work entry listed on your resume, you must include:

Employer name and position title.
Start and end dates (Month/Year format).
Exact hours worked per week (e.g., 40 hours/week).
Detailed summary of duties reflecting GS-09 level military HR and pay responsibilities.

3. Complete USA Hire Competency Assessments

Upon submitting your application via USAJobs, you may receive an automated link to complete USA Hire assessments. You must complete these assessments within 48 hours of receiving the notification link. Set aside roughly two uninterrupted hours to complete the testing.

Frequently Asked Questions (FAQ)

Q: What does 'Military Technician' status mean for my civilian career?

As a Military Technician, your full-time job is a federal civilian position supporting the Army Reserve. However, holding this role requires maintaining active military membership in the U.S. Army Reserve as a Soldier.

Q: What happens if my resume is three pages long?

Your application will be marked incomplete and rejected. The hiring agency strictly enforces a two-page maximum limit for resumes submitted under this announcement.

Q: How is Time-in-Grade verified for current federal employees?

If you currently hold or previously held a General Schedule (GS) position within the last 52 weeks, you must attach an official SF-50 (Notification of Personnel Action) proving at least 52 weeks of service at the GS-09 grade level or higher.

Q: Where can I review foreign transcript evaluation requirements?

If you are using foreign education to qualify, your credentials must be evaluated by an accredited private organization specializing in foreign educational equivalencies prior to application submission.

Conclusion and Next Steps

The Supervisory Military Personnel and Administrative Specialist role at Fort Totten, New York, presents an exceptional career development opportunity for military HR professionals. By joining the 99th Readiness Division team, you will shape administrative efficiency, safeguard military pay accuracy, and bolster unit readiness across the Army Reserve command.

Prepare your documentation, refine your resume to meet the two-page rule, and submit your application prior to the November 2, 2026 closing deadline to take the next major step in your federal civil service career.

Why This Supervisory Military Personnel And Administrative Specialist Job Matters

Step into a pivotal leadership role as a Supervisory Military Personnel and Administrative Specialist at Fort Totten, NY! Experience the unique advantage of dual civilian-military career growth while earning up to $114,413 annually.

Supervisory Military Personnel And Administrative Specialist Job Overview

The U.S. Army Reserve Command's 99th Readiness Division is seeking a qualified professional for a Supervisory Military Personnel and Administrative Specialist position (GS-11) at Fort Totten, New York. Serving as a Military Technician, the incumbent manages military HR programs, oversees pay accounts, resolves complex financial administrative issues, and supervises personnel within the satellite center. This role offers a salary range of $88,005 to $114,413 per year and requires active membership in the Army Reserve.

Requirements for Supervisory Military Personnel And Administrative Specialist

U.S. Citizenship is required.
Active membership as a Soldier in the U.S. Army Reserve prior to appointment.
Must possess or be able to obtain and maintain a Secret security clearance.
One year of specialized experience equivalent to the GS-09 level in federal service, OR a Ph.D./doctoral degree (or 3 years of progressive graduate education) in a relevant field such as Business Administration, OR an equivalent combination of education and experience.
Must meet the 52-week Time-in-Grade requirement at the GS-09 level if currently or previously a federal employee within the last year.
Resume strictly limited to two pages or less.
Completion of a 1-year supervisory probationary period.
Completion of the Army Civilian Education System (CES) Supervisory Development Course (SDC) within one year of placement.

Preferred Qualifications for Supervisory Military Personnel And Administrative Specialist

Demonstrated expertise in military personnel, finance, and administrative regulations.
Proven experience analyzing complex military HR and pay issues and implementing corrective solutions.
Prior supervisory or leadership experience in a military or federal administrative setting.
Familiarity with federal internal controls, audit compliance, and command inquiries.

Federal Benefits & Perks

✓Comprehensive Federal Employees Health Benefits (FEHB) and Dental/Vision coverage.
✓Federal Employees Retirement System (FERS) pension plan.
✓Thrift Savings Plan (TSP) with up to 5% agency matching contributions.
✓Federal Employees Group Life Insurance (FEGLI).
✓Paid annual leave, sick leave, and 11 federal holidays.
✓Dual-earner military reserve pay and benefits.
✓Potential authorization for student loan repayment.
✓Possible recruitment, retention, or relocation incentives.
✓Authorized permanent change of station (PCS) moving expenses for newly appointed Military Technicians.

💡 How to Apply Supervisory Military Personnel And Administrative Specialist Job & Insider Tips

Application Steps for Supervisory Military Personnel And Administrative Specialist Job

Review the full position announcement and confirm your eligibility for active membership in the U.S. Army Reserve.
Prepare a tailored resume that strictly does not exceed two pages, detailing relevant GS-09 equivalent experience, hours worked, and start/end dates.
Gather supporting documentation, including college transcripts, performance appraisals, SF-50 forms, and veteran eligibility documents.
Log into USAJobs, click 'Apply Online', answer the assessment questionnaire, and attach all required files before 11:59 PM ET on November 2, 2026.
Complete any required USA Hire competency-based assessments within 48 hours of notification.
Monitor your application status through your USAJobs account or the provided tracking links.

💡 General Tips

Keep your resume to two pages or fewer; any application exceeding two pages will be automatically disqualified.
Ensure every job entry on your resume clearly lists the employer name, exact start and end dates (month/year), hours worked per week, and detailed duties.
Avoid acronyms and jargon so military personnel actions and pay system knowledge are clearly understandable to HR reviewers.
Set aside roughly two hours in a quiet environment to complete the USA Hire competency assessment immediately after applying.

Frequently Asked Questions

What is a Military Technician position?

A Military Technician is a full-time federal civilian employee who is also required to maintain active membership as a Citizen-Soldier in the U.S. Army Reserve. This dual role provides both full civil service benefits and military reserve benefits.

Is active military reserve membership mandatory before starting?

Yes. Active membership as a Soldier in the U.S. Army Reserve is required before a formal start date can be set for this Military Technician role.

What is the maximum allowed length for my resume?

Your resume must be two pages or less. Resumes that exceed two pages will be immediately removed from hiring consideration.

Are relocation expenses covered for this role?

Permanent Change of Station (PCS) moving allowances may be authorized in accordance with Joint Travel Regulations if determined to be in the best interest of the government.

What level of security clearance is required?

This position requires an active Secret security clearance.