Navigating Your Career as a Management and Program Analyst at the National Gallery of Art

Preserving history and managing world-class art collections requires an extraordinarily sophisticated operational infrastructure. Behind the iconic galleries and millions of annual visitors at the National Gallery of Art (NGA) lies a robust logistics and supply chain system. The agency is actively recruiting a qualified Management and Program Analyst (GS-09) to join its Administrative Services Division in Washington, District of Columbia.

Offering a competitive salary between $70,623 and $91,815 annually, this career opportunity invites logistics professionals, warehouse management experts, and program analysts to streamline asset tracking workflows and support public art management. Below is an in-depth guide covering agency insights, core responsibilities, qualification standards, federal compensation, and proven tips for submitting a successful application.

About the Agency: The National Gallery of Art

Located on the National Mall in Washington, DC, the National Gallery of Art serves as a cultural haven for art, creativity, and shared human history. Housing over 160,000 works spanning ancient artifacts to modern masterpieces, the museum provides free public access to its West Building, East Building, and Sculpture Garden.

While curators and conservators safeguard the artwork, the Warehouse Department within the Administrative Services Division (ASD) keeps the underlying physical operations functioning seamlessly. From handling custom hardware and specialized equipment to overseeing administrative furniture and supplies, the administrative team ensures that every facility operated by the NGA has the resources needed to deliver world-class museum experiences.

Essential Job Responsibilities

As a Management and Program Analyst for the NGA's Warehouse Department, you will serve as the operational focal point for asset management systems. Your expertise will bridge operational execution and technological automation.

Key responsibilities include:

Logistics Process Evaluation: Reviewing current administrative logistics procedures to identify operational bottlenecks and implementing automated technological solutions.
Asset Management Oversight: Serving as the subject matter expert in managing property accounting, ensuring full compliance with official museum property policies.
Automated System Operations: Utilizing specialized, automated warehouse software to handle requests, schedule moves, track equipment, and reallocate inventory.
Lifecycle & Disposal Optimization: Evaluating lifecycle management protocols for physical assets and overseeing the proper reutilization or disposal of surplus federal equipment.
Database Maintenance: Ensuring real-time precision across all physical property logs and inventory records.

Qualification Requirements & Qualifying Pathways

Applicants must satisfy specific eligibility criteria prior to the closing date of the job announcement. Qualifications can be met through direct professional experience, advanced graduate education, or a combination of both.

1. Specialized Experience

Candidates must possess at least one full year of specialized experience equivalent to the GS-07 grade level in federal service or the private sector. Qualifying experience includes:

Serving as a focal point for implementing or operating warehouse asset management software.
Conducting property accountability audits and managing inventory life cycles.
Analyzing logistics operations to integrate digital or automated workflows.

2. Educational Substitution

If you lack direct GS-07 equivalent experience, you may qualify with one of the following academic credentials:

A Master's or equivalent graduate degree in a related discipline.
2 full years of progressively higher-level graduate education leading to a Master's degree.
A related Juris Doctor (J.D.) or LL.B. degree.

3. Combination of Experience and Education

A combination of post-undergraduate education and specialized experience can be computed proportionally to satisfy 100% of the minimum qualifications.

Salary & Position Summary Comparison

To better understand how this GS-09 posting fits within the General Schedule structure, review the comparative breakdown below:

Criteria	GS-07 Level (Prerequisite Baseline)	GS-09 Level (Advertised Position)
Typical Target Experience	Entry/Developmental level warehouse support	Full working level analyst & asset specialist
Educational Equivalence	Bachelor's Degree with Superior Academic Achievement	Master's Degree or 2 Years Graduate Education
Core Focus	Operational tracking & basic property records	Lifecycle analysis, system integration & process optimization
Annual Pay Range (DC Locality)	~$55,924 - $72,703	$70,623 - $91,815
Leadership Expectation	Team participant	Lead operational focal point for inventory tracking

Federal Benefits Package

Employees of the National Gallery of Art enjoy comprehensive federal civil service benefits designed to foster long-term career satisfaction and well-being:

Healthcare & Protection: Choice of comprehensive health plans under the Federal Employees Health Benefits (FEHB) program, flexible spending accounts (FSAFEDS), dental, vision, and life insurance (FEGLI).
Retirement Planning: The Federal Employees Retirement System (FERS) three-tier pension structure, accompanied by the Thrift Savings Plan (TSP) with up to 5% agency matching contributions.
Work-Life Balance: Generous annual leave accrual, 13 days of paid sick leave annually, 11 paid federal holidays, and telework flexibility as authorized by division policies.

Application Strategy & Resume Tips

Federal resume submission requires careful attention to detail. Follow these strategic guidelines to ensure your package passes initial HR screening:

Respect the Page Limit: The NGA specifically requests a tailored resume of no more than 2 pages. Make every sentence count.
Include Required Metadata: For every job listed, explicitly state the start date and end date (Month/Year), as well as the average hours worked per week. Omission of these details may lead to disqualification.
Detail Specific Systems: Highlight experience with specific inventory databases, barcode management software, or logistics planning systems.
Quantify Results: Where possible, describe the volume of inventory managed, the size of physical warehouses supported, or percentage efficiency gains achieved.
Avoid Sensitive Info: Do not include photos, Social Security Numbers, age, or classified markers on your resume.

Frequently Asked Questions (FAQ)

Who is eligible to apply for this job?

This announcement is open under Merit Promotion guidelines, including competitive service employees, veterans (VEOA/VRA), military spouses, individuals with disabilities (Schedule A), National Guard members, and Peace Corps alumni.

Is relocation assistance provided?

No. Relocation expenses will not be reimbursed by the agency.

Will writing samples be required?

Applicants referred to the hiring official may be asked to submit work samples or completing additional writing assessments during the interview stage.

Is a security clearance necessary?

This position requires a background investigation leading to a favorable suitability/fitness determination prior to formal appointment.

The Management and Program Analyst (GS-09) opening at the National Gallery of Art offers a rewarding path for logistics and supply chain professionals aiming to make an impact in the public sector. By blending technical asset management with operational supply chain analysis, you will directly support the preservation of national culture. Prepare your resume, gather your supporting transcripts or SF-50s, and submit your application online before the closing deadline.

Why This Management And Program Analyst Job Matters

Join the National Gallery of Art as a Management and Program Analyst and drive logistics excellence behind one of the world's most prestigious cultural institutions.

Management And Program Analyst Job Overview

The National Gallery of Art is seeking a dynamic Management and Program Analyst (GS-09) to oversee warehouse asset management and inventory operations in Washington, DC. Offering a competitive salary range of $70,623 to $91,815 per year, this full-time role focuses on evaluating logistics workflows, integrating modern asset tracking technologies, maintaining accurate property records, and optimizing equipment lifecycle management. Eligible applicants can take advantage of telework flexibility while supporting the infrastructure of a world-renowned public museum.

Requirements for Management And Program Analyst

Must be a United States Citizen.
Must undergo a background investigation and receive a satisfactory suitability determination.
Selective Service registration required for males born after December 31, 1959.
Participation in the E-Verify program is required.
Completion of a initial 1-year probationary period may be required.

Preferred Qualifications for Management And Program Analyst

One year of specialized experience at or equivalent to the GS-07 grade level in federal service or the private sector focusing on warehouse asset management systems.
A Master's or equivalent graduate degree, or two full years of progressively higher-level graduate education leading to such a degree, or a related LL.B. or J.D.
Proven background in optimizing logistics workflows through modern technology integration.

Federal Benefits & Perks

✓Comprehensive Health Insurance (FEHB)
✓Federal Employees Retirement System (FERS)
✓Thrift Savings Plan (TSP) with agency matching
✓Flexible Spending Accounts (FSAFEDS)
✓Federal Employees' Group Life Insurance (FEGLI)
✓Generous Annual and Sick Leave accrue rates
✓Telework eligible schedule
✓Paid Federal Holidays

💡 How to Apply Management And Program Analyst Job & Insider Tips

Application Steps for Management And Program Analyst Job

Log into your USAJOBS account and review your saved resume.
Click the 'Apply Online' button to be transferred to the agency application system.
Complete all required online questionnaires and competencies assessment modules.
Upload required supporting documents, including your 2-page tailored resume and SF-50s if applicable.
Submit your complete package prior to 11:59 PM Eastern Time on the closing date.

💡 General Tips

Limit your resume to a maximum of two pages, strictly detailing your responsibilities and dates worked (Month/Year and hours per week).
Avoid including personal information such as SSNs, photos, age, or sensitive government classification labels.
Ensure your resume explicitly highlights experience managing warehouse asset systems and property control.
Double-check all uploaded documents prior to submission to avoid disqualification due to missing paperwork.

Frequently Asked Questions

What is the pay scale and grade for this position?

This position is filled at the General Schedule GS-09 grade level, with an annual salary range of $70,623 to $91,815.

Is telework available for this position?

Yes, this position is eligible for telework according to agency policy, though it is not a full-time remote position.

Can education be substituted for specialized experience?

Yes. A Master's degree, two full years of progressively higher-level graduate education, or an LL.B./J.D. can substitute for specialized experience if closely related.

Are relocation expenses covered?

No, relocation expenses will not be paid for this position.

Management And Program Analyst Job

National Gallery Of Art