Administrative Support Assistant (Veterinary Services) – A Unique Career Opportunity in Aviano
Are you seeking a career that blends administrative excellence with a passion for animal welfare? The U.S. Army Medical Command is currently looking for an Administrative Support Assistant to join the Veterinary Treatment Facility team in Aviano, Italy. This is a rare opportunity to live and work in a beautiful international setting while supporting a vital public health mission.
Job Responsibilities
Your role will be the backbone of our daily operations. Key duties include:
- Serving as the first point of contact for clinic visitors and callers.
- Managing clinical schedules and patient admission paperwork.
- Maintaining the cleanliness of the reception and examination areas.
- Processing payments, balancing cash drawers, and making bank deposits.
- Assisting with clinical inventory management and budgetary reports.
Requirements
To be successful in this role, you must meet the following criteria:
- Residency: You must be a U.S. Citizen or legal resident within the Aviano commuting area.
- Technical Skills: Proficiency in Microsoft Office and basic point-of-sale software.
- Typing: Minimum of 40 words per minute.
- Documentation: Ability to adhere to a strict two-page limit for your resume.
| Feature | Requirement Detail |
|---|---|
| Salary | $34,436 per annum |
| Location | Aviano, Italy |
| Grade | NF-03 |
| Schedule | Flexible/Intermittent |
Salary and Benefits
Employees are compensated at a rate of $16.50 per hour. While flexible roles do not include standard leave, they offer a pathway into the federal system and access to key military installation amenities. Opportunities for career advancement and professional development are frequently available to dedicated staff members.
Application Tips
- Format Matters: Use a PDF format for your resume to prevent data corruption.
- Clarity: Ensure your resume highlights your experience with clerical tasks specifically within a medical or veterinary setting.
- Follow-up: Check your application status through the online portal and monitor your email for updates.
Serving with the U.S. Army Veterinary Services is more than just a job; it is a commitment to the health and well-being of the military community. If you are ready to start this journey in Italy, ensure your application is submitted by November 13, 2026.
Why This Administrative Support Assistant (Veterinary Services) Nf-03 Job Matters
Launch a rewarding career in animal care and community support at the heart of the U.S. Army's veterinary mission in Italy.
Administrative Support Assistant (Veterinary Services) Nf-03 Job Overview
The Public Health Command Aviano Veterinary Treatment Facility is seeking a detail-oriented Administrative Support Assistant to join our dedicated team. This role is pivotal in ensuring the smooth operation of our clinic, providing essential support to both veterinary medical officers and the military families we serve. If you possess strong clerical skills, enjoy working in a dynamic medical environment, and are passionate about animal health, this is an excellent opportunity to make a tangible impact within the military community.
Requirements for Administrative Support Assistant (Veterinary Services) Nf-03
- U.S. Citizenship or legal U.S. Residency in the Aviano area.
- Must meet Italy SOFA requirements.
- Two-page maximum resume limit.
- Proficiency in Microsoft Office Suite or equivalent software.
- Experience with point-of-sale systems.
- Mathematical aptitude for managing cash drawers and payment processing.
- Typing speed of at least 40 words per minute.
- Ability to maintain professional standards in a medical setting.
Preferred Qualifications for Administrative Support Assistant (Veterinary Services) Nf-03
- Previous clerical experience in a veterinary clinic.
- Administrative support experience in an outpatient medical facility.
- Proven history of reliable customer service and budget assistance.
Federal Benefits & Perks
- ✓Opportunities for professional development and training.
- ✓Access to on-base amenities, including fitness centers and libraries.
- ✓Competitive hourly pay with potential for Sunday or night differential premiums.
- ✓Sense of purpose through support of military families and their pets.
- ✓Potential eligibility for 401(k) retirement plan participation.
💡 How to Apply Administrative Support Assistant (Veterinary Services) Nf-03 Job & Insider Tips
Application Steps for Administrative Support Assistant (Veterinary Services) Nf-03 Job
- Prepare a resume that is two pages or fewer and specific to the job duties.
- Register for a USAJOBS account if you do not already have one.
- Complete the online questionnaire via the application portal.
- Upload your resume and any required supporting documentation (e.g., proof of military spouse status or DD-214 if applicable).
- Review your application package for accuracy before final submission.
- Submit your application by 11:59 PM Eastern Time on November 13, 2026.
💡 General Tips
- Keep your resume concise and focused strictly on the requirements listed in the announcement to avoid the two-page limit penalty.
- Save and upload your documents as PDFs to ensure proper formatting and readability.
- Double-check your contact information, specifically your email address, to ensure you receive status updates.
- Check your spam folder regularly for correspondence from the hiring team.
- Use the Applicant Information Kit provided by the agency to understand your specific eligibility category.
Frequently Asked Questions
Do I need to be a military spouse to apply?
No, this position is open to the public, provided you meet the residency and citizenship requirements, though certain preference categories exist for eligible military spouses and veterans.
Is relocation assistance provided?
No, relocation costs are not covered for this position.
What is the work schedule?
This is a flexible/intermittent position. While there are no guaranteed hours, you may be scheduled between 0 and 40 hours per week based on the needs of the facility.
Job from U.S. Army Medical Command
The Public Health Command (PHC) Aviano Veterinary Treatment Facility is part of the Army's Global Veterinary Medical Practice (GVMP). Our team provides essential healthcare for privately owned animals belonging to Department of Defense personnel and their families. We operate as a multidisciplinary team where civilian and military professionals work side-by-side to deliver top-tier veterinary care.