Launch Your Federal Career: Secretary (Office Automation) at DeCA

Are you looking for a stable, rewarding career where your administrative skills directly support the military community? The Defense Commissary Agency (DeCA) is currently hiring for a Secretary (Office Automation) position located in Yuma, Arizona. This is an exceptional opportunity to join a global organization that serves as a vital benefit for service members and their families.

Job Responsibilities

The Secretary performs a diverse range of tasks, including:

Administrative Support: Maintaining organized filing systems and updating commissary records.
Personnel & Payroll Liaison: Acting as the primary point of contact for HR-related paperwork and resolving payroll discrepancies.
Automation: Using word processors, spreadsheets, and databases to generate reports and correspondence.
Supply Management: Tracking, procuring, and disposing of commissary equipment and operational supplies.

Requirements

To succeed in this role, you must demonstrate the following:

Experience: A history of supporting personnel/timekeeping tasks and managing office supplies.
Technical Proficiency: Ability to operate automated office software suites.
Time-in-Grade: Current federal employees must have 52 weeks of experience at the GS-4 or GS-5 equivalent levels.
Documentation: A two-page maximum resume is strictly enforced.

Salary Overview

This position offers a competitive salary range based on the General Schedule (GS) pay scale.

Grade Level	Salary Range (Annual)
GS-5/6	$40,736 - $59,031

Benefits

Working for the federal government provides employees with unparalleled stability and benefits, including robust retirement plans, health insurance, and paid time off. You will also have the potential to promote to a GS-6 level through on-the-job performance.

Application Tips

Watch the Page Count: Ensure your resume is exactly two pages or fewer.
Include Details: Always list the hours worked per week for every position held.
Test Readiness: Be prepared to complete the USA Hire Assessment within 48 hours of the closing date.

If you are an organized professional in Yuma, AZ, ready to contribute to a meaningful mission, apply today. By following the detailed instructions in this guide, you can submit a competitive application to the Defense Commissary Agency.

Why This Secretary (Office Automation) Job Matters

Elevate your career with the Defense Commissary Agency! We are seeking an organized, detail-oriented Secretary to join our team in Yuma, AZ, and support the vital mission of military family readiness.

Secretary (Office Automation) Job Overview

The Defense Commissary Agency (DeCA) is hiring a motivated Secretary (Office Automation) to perform essential administrative, secretarial, and clerical functions in Yuma, Arizona. This position is central to the efficient operation of our store, managing everything from personnel documentation and payroll liaison duties to complex office supply tracking. If you are a proactive professional looking to support our service members and their families while developing your administrative skills, we invite you to apply.

Requirements for Secretary (Office Automation)

U.S. Citizenship is required.
Must meet the OPM qualification standards for the 0318 series.
Must have 52 weeks of federal service at the next lower grade level (Time-in-Grade requirement).
Must possess relevant experience in payroll support, personnel form processing, and office automation software.
Must submit a resume not exceeding two pages, formatted as a PDF.
Must pass a background check commensurate with the Noncritical-Sensitive/Moderate Risk designation.
Must complete the USA Hire Assessment within 48 hours of the announcement closing.
Must provide official SF-50 documentation if currently or previously employed in federal service.

Preferred Qualifications for Secretary (Office Automation)

Demonstrated ability to troubleshoot complex personnel and payroll issues.
Proven experience managing supply or property accountability programs.
Advanced proficiency in multiple automated systems including databases, spreadsheets, and graphic design software.
Strong interpersonal skills for coordinating with human resources and various store departments.

Federal Benefits & Perks

✓Competitive federal salary structure.
✓Access to federal retirement programs (CSRS/FERS).
✓Comprehensive health insurance options.
✓Opportunities for professional growth and promotion potential to GS-6.
✓Contribution to a meaningful mission supporting military families.

💡 How to Apply Secretary (Office Automation) Job & Insider Tips

Application Steps for Secretary (Office Automation) Job

Prepare a resume that is exactly two pages or fewer, including all required employment details.
Register or log in to your USAJOBS account.
Complete the online application and answer all assessment questions.
Upload all required documentation, including SF-50s and transcripts where applicable.
Check your email for the link to the mandatory USA Hire Assessment.
Submit your application and assessment before the closing date.

💡 General Tips

Your resume must explicitly include the number of hours worked per week for each job entry.
Ensure your document formatting (0.5-inch margins) and font choices are legible to keep your file size under 5MB.
Do not include personal photos or sensitive PII like Social Security numbers on your resume.
If claiming VEOA or other special hiring paths, ensure you have the specific documents, such as a Member 4 copy of your DD-214.
Review your application status frequently via the USAJOBS portal to ensure all documents have cleared the system's virus scan.

Frequently Asked Questions

Can I use my degree to qualify for the GS-6 level?

No, there is no education substitution for the GS-6 grade level; you must possess the required specialized experience.

What happens if my resume exceeds the two-page limit?

Resumes exceeding two pages will be automatically removed from consideration, so please be concise.

Is telework available for this position?

No, this position is not eligible for telework or remote work.

Job from Defense Commissary Agency

The Defense Commissary Agency operates a global network of over 235 grocery stores, providing essential goods at discounted prices. Our mission is to support military family readiness by enhancing the quality of life for those who serve. With a workforce of over 13,000 employees, we pride ourselves on a diverse, inclusive, and mission-focused work environment.