Launch Your Federal Career as a File Clerk at the St. Cloud VA

Are you looking for a stable career where your daily work directly impacts the health and well-being of America's Veterans? The St. Cloud VA Health Care System is currently accepting applications for File Clerk positions. This role is essential to our mission of providing compassionate, world-class healthcare to those who have served our country.

Job Responsibilities

As a File Clerk, you will work within the Health Information Management (HIM) section. Your primary duties include:

Receiving and logging incoming medical and administrative documents.
Preparing paper records for digitization through high-speed scanning.
Maintaining the physical and digital filing systems to ensure record integrity.
Locating and retrieving misfiled or difficult-to-find documents using tracking software.
Coordinating the transfer of records to other medical facilities.
Troubleshooting basic scanner and equipment issues.

Requirements

To be considered for this role, you must meet the following criteria:

Citizenship: Must be a U.S. Citizen.
Experience/Education: One year of general clerical experience OR two years of education beyond high school.
Physical Capacity: Must be comfortable with physical tasks such as lifting, bending, and reaching to manage file boxes.
Compliance: Successful completion of background checks and required vaccinations.

Qualification Comparison Table

Qualification Type	Minimum Requirement
Experience	1 Year of general clerical work
Education	2 Years post-high school
Combination	Proportional mix of experience and education

Salary Overview

This position is classified under the General Schedule (GS) pay scale at the GS-4 level. The current annual salary range is $39,694 – $51,604, commensurate with experience and federal pay regulations.

Benefits of Federal Employment

Working for the Department of Veterans Affairs offers a robust package of benefits that support your physical, financial, and professional health:

Comprehensive Health Coverage: Access to multiple federal health insurance plans.
Retirement Planning: Enrollment in the Federal Employees Retirement System (FERS) and the Thrift Savings Plan (TSP).
Generous Leave: Competitive accrual of annual and sick leave, plus paid federal holidays.
Professional Development: Training opportunities within a structured federal career track.

Application Tips

Applying for a federal position is a competitive process. Follow these tips to stand out:

Respect the Page Limit: Federal agencies are strictly enforcing a two-page limit on resumes. Do not exceed this.
Be Specific: Include your hours worked per week and exact dates of employment. We cannot make assumptions about your experience.
Use the Resume Builder: Utilizing the official USAJOBS resume builder ensures that you include all required federal data points.
Proofread: Double-check your documents for clarity and ensure your transcripts are attached if you are qualifying through education.

If you have a passion for organization and a heart for service, a career as a File Clerk at the St. Cloud VA could be the perfect fit. Help us support our Veterans by ensuring their medical records are managed with the precision and care they deserve. Submit your application through the federal portal today to start your journey.

Why This File Clerk Job Matters

Join the St. Cloud VA team as a File Clerk and play a vital role in supporting the heroes who have served our nation.

File Clerk Job Overview

The St. Cloud VA Health Care System is seeking dedicated individuals to join our Health Information Management team. As a File Clerk, you will serve as the backbone of our administrative operations, ensuring that medical records are accurate, secure, and easily accessible. This position is essential to maintaining the high standard of care our Veterans expect and deserve.

Requirements for File Clerk

Must be a U.S. Citizen.
One year of general clerical or office experience that demonstrates the ability to manage health and administrative documentation.
Completion of two years of education above high school level can be substituted for experience.
Must be able to stand, bend, reach, and lift paper records as part of daily duties.
Must register for Selective Service if male and born after 12/31/1959.
Must complete a 1-year probationary period or 2-year trial period.
Must participate in the annual seasonal influenza vaccination program.

Preferred Qualifications for File Clerk

Experience in a healthcare or medical records environment.
Proficiency in scanning and indexing digital health information.
Strong interpersonal skills for communicating with clinical and administrative staff.
Ability to troubleshoot basic office equipment like scanners and printers.
Experience with records retention and disposition procedures.

Federal Benefits & Perks

✓Federal health insurance plans
✓Federal retirement benefits (FERS)
✓Thrift Savings Plan (401k equivalent)
✓Paid vacation, sick leave, and federal holidays
✓Flexible spending accounts
✓Work-life balance with standard Monday-Friday scheduling

💡 How to Apply File Clerk Job & Insider Tips

Application Steps for File Clerk Job

Create or log into your USAJOBS account.
Prepare a resume that does not exceed two pages.
Upload required documents including transcripts and SF-50s if applicable.
Submit your application through the official portal by the closing date.
Complete the required online assessment via the provided link after submission.
Monitor your application status on the USAJOBS portal.

💡 General Tips

Keep your resume strictly to two pages or less to comply with federal requirements.
Ensure your resume includes specific dates (month/year) and hours worked per week for each role.
Use the resume builder on USAJOBS to ensure proper formatting.
Save your documents as PDFs to maintain formatting integrity.
Apply well before the deadline to account for potential technical issues.

Frequently Asked Questions

Can I substitute education for the required experience?

Yes, you can substitute two years of education above high school for the required experience, or provide a combination of both.

Is this a remote or virtual position?

No, this is an onsite position located at the St. Cloud VA Health Care System in Minnesota.

What physical demands are involved in this role?

The role requires frequent sitting for scanning, as well as standing, bending, reaching, and lifting boxes of paper records.

Is there potential for promotion?

*A: This position is posted at the GS-4 level with no automatic promotion potential, though it may provide a pathway for future federal opportunities.*

How long does the hiring process take?

*A: The process varies based on the volume of applications, but you will receive email notifications regarding your status throughout the process.*

Do I need a security clearance?

*A: This position is non-sensitive; however, all applicants are subject to a standard suitability and fitness background check.*

Job from Veterans Health Administration

The Department of Veterans Affairs (VA) is dedicated to fulfilling President Lincoln’s promise to care for those who have borne the battle. Since 1924, the St. Cloud VA Health Care System has provided exceptional care to over 38,000 Veterans annually, not only in St. Cloud but also through outpatient clinics in Alexandria, Brainerd, and Montevideo. Joining our team means becoming part of a community that values integrity, commitment, and service.