Become a Records and Information Management Specialist with the VA

Are you a detail-oriented professional with a passion for data governance and public service? The Department of Veterans Affairs (VA) is looking for a Records and Information Management Specialist to join the Northern Indiana Veterans Health Administration. This role is a cornerstone of our mission, ensuring that the vital, historical, and legal records of our nation's Veterans are protected and managed with the highest standards.

Job Responsibilities

As the Records Officer, you will serve as the senior technical authority on federal records management. Your duties will include:

Program Administration: Developing policies and strategic plans for records management in accordance with NARA and VHA guidelines.
Compliance & Auditing: Performing regular audits and site visits to ensure all clinics and affiliates follow record-keeping requirements.
Data Governance: Managing metadata repositories and ensuring federal compliance with HIPAA, FOIA, and the Privacy Act.
Collaboration: Working with Legal Counsel, IT, and Information Security Officers on litigation holds and records disposition.

Requirements

Candidates must meet the following baseline requirements:

U.S. Citizenship.
Proficiency in English.
Ability to pass a pre-employment physical.
Participation in the annual influenza vaccination program.
Compliance with background security investigations.

Grade Determination Comparison

Qualification Path	Criteria
Education	PhD, LL.B., J.D., or 3 years of graduate education
Specialized Experience	1 year at GS-09 equivalent in records management
Combined	Graduate education beyond 2 years plus specialized experience

Salary and Benefits

This position is categorized at the GS-11 grade level, with an annual salary range of $75,374 to $97,991. The VA provides a robust benefits package, including:

Health, dental, and vision insurance options.
Retirement benefits including a pension and Thrift Savings Plan (TSP).
Generous annual leave and sick leave accrual based on tenure.

Application Tips

To ensure your application is successful, keep your resume concise (under two pages), focus on results-oriented language, and ensure all transcripts and SF-50 documentation are included in your submission. Using the USAJOBS resume builder is highly encouraged to ensure your profile meets all technical formatting criteria.

If you are ready to apply your technical expertise to support the health and history of America's Veterans, we encourage you to submit your application by the closing date. This role offers not just a paycheck, but the opportunity to contribute to a meaningful, mission-critical federal program.

Why This Records And Information Management Specialist Job Matters

Join the Veterans Health Administration as a Records and Information Management Specialist and play a vital role in safeguarding the history and legal integrity of veteran healthcare records in Marion, Indiana.

Records And Information Management Specialist Job Overview

The Department of Veterans Affairs is seeking a dedicated Records and Information Management Specialist to join the Northern Indiana Veterans Health Administration. This critical position serves as the senior technical advisor responsible for the lifecycle management, preservation, and governance of federal records. You will oversee institutional data, develop strategic policies, and ensure compliance with federal mandates including HIPAA, FOIA, and NARA regulations, ultimately supporting the VHA's mission to provide world-class care to our nation's heroes.

Requirements for Records And Information Management Specialist

United States Citizenship
Proficiency in written and spoken English
Must pass a pre-employment physical examination
Participation in the seasonal influenza vaccination program
Background and security investigation clearance
Selective Service Registration (for males born after 12/31/1959)
Must be able to serve a 1 or 2-year trial period

Preferred Qualifications for Records And Information Management Specialist

One year of specialized experience equivalent to the GS-09 level in records and information management
Advanced degree (PhD or equivalent) or three full years of graduate education related to information management
Strong technical skills in Microsoft Office and SharePoint
Proven ability to interpret and apply complex federal records regulations
Experience in developing records management metrics, dashboards, and audit procedures

Federal Benefits & Perks

✓Comprehensive federal health insurance options
✓Federal retirement pension plan and Thrift Savings Plan (401k equivalent)
✓Generous annual leave and sick leave accrual
✓Opportunities for professional development and training
✓Federal employee life and disability insurance programs
✓Supportive and mission-driven work environment

💡 How to Apply Records And Information Management Specialist Job & Insider Tips

Application Steps for Records And Information Management Specialist Job

Create or update your USAJOBS account profile
Draft a concise, results-oriented resume (maximum two pages)
Prepare required documentation including transcripts and SF-50 forms
Submit your application package through the online portal by the closing date
Complete the occupational questionnaire
Monitor your email for status notifications following the closing of the announcement

💡 General Tips

Ensure your resume is no longer than two pages to meet federal hiring standards.
Use the USAJOBS resume builder to ensure proper formatting.
Clearly link your experience to the specialized requirements listed in the job announcement.
Save and upload all documents, particularly transcripts and SF-50s, as PDF files.
Proofread your application to avoid omissions that could affect your eligibility.

Frequently Asked Questions

Is remote work or telework available for this position?

No, this is an onsite position located in Marion, Indiana. Telework is not authorized.

What is the education requirement for the GS-11 level?

You may qualify via a PhD or equivalent, three years of progressively higher-level graduate education, or a combination of specialized experience and graduate-level coursework.

Are there specific font requirements for my resume?

While not mandatory, we recommend sans-serif fonts such as Lato, Arial, or Calibri at a 10-point size for the main text to maintain readability.

What if I have prior federal experience?

Current or former federal employees must demonstrate one-year time-in-grade eligibility at the GS-09 level to qualify for this GS-11 position.

Is there a trial period?

Yes, successful candidates are required to serve a one- or two-year trial period to evaluate performance and conduct.

Job from Veterans Health Administration

The Veterans Health Administration (VHA) operates the largest integrated healthcare system in the United States. Serving those who have served our country, the VHA is committed to compassionate, quality care. The Northern Indiana Veterans Health Care System is a vital part of this network, providing comprehensive primary care and extended services across its Fort Wayne and Marion campuses.