Launch Your Federal Career: Secretary (Office Automation) at Hanscom AFB
Are you looking to advance your administrative career with the United States Air Force? The Department of the Air Force is currently recruiting for a Secretary (Office Automation) at Hanscom Air Force Base in Massachusetts. This is an excellent opportunity for organized, tech-savvy professionals to provide critical administrative support to a world-class organization.
Job Responsibilities
As an Office Automation Secretary, you will:
- Prepare and review recurring correspondence and reports.
- Manage the supervisor’s calendar and coordinate complex meetings.
- Use advanced software to create spreadsheets, databases, and graphics.
- Screen calls and visitors to ensure optimal office workflow.
- Maintain records and implement office procedures.
Requirements
To be eligible, you must have one year of specialized experience at the GS-05 level or equivalent. Candidates must be proficient in office automation systems and exhibit strong written and oral communication skills.
Comparison Table: Qualifications
| Requirement | Description |
|---|---|
| Experience | 1 year at GS-05 level |
| Key Skills | Office Automation, Typing, Records Management |
| Citizenship | Must be a U.S. Citizen |
| Education | Relevant administrative background preferred |
Salary and Benefits
- Salary Range: $51,429 – $66,857 per year.
- Comprehensive federal benefits, including health insurance, retirement savings, and paid time off.
Application Tips
Ensure your resume does not exceed two pages and clearly lists your hours per week for past employment. Follow all instructions in the USAJOBS portal carefully.
Join the Air Force team at Hanscom AFB and take a significant step in your career. Applications must be received by September 30, 2026.
Why This Secretary (Office Automation) Job Matters
Take the lead in administrative excellence at Hanscom AFB—join the Department of the Air Force and support mission-critical operations as an Office Automation Secretary.
Secretary (Office Automation) Job Overview
The Department of the Air Force is seeking a detail-oriented professional to serve as a Secretary (Office Automation) at Hanscom Air Force Base. In this pivotal role, you will act as the principal office assistant, ensuring the seamless execution of administrative and clerical tasks. You will utilize advanced office automation software to manage communications, coordinate calendars, and streamline organizational workflows in support of the Air Force mission.
Requirements for Secretary (Office Automation)
- Must have at least one year of specialized experience at the GS-05 level or equivalent.
- Proven experience performing administrative duties such as calendar management, meeting coordination, and correspondence preparation.
- Proficiency in standard office equipment and automated office software (databases, spreadsheets, graphics).
- Strong communication skills, both written and oral.
- Must be a qualified typist.
- U.S. Citizenship is required.
- Must meet Time-in-Grade (TIG) requirements for promotion, if applicable.
Preferred Qualifications for Secretary (Office Automation)
- Advanced experience with complex document formatting and database management.
- Demonstrated ability to independently prioritize clerical tasks and interpret organizational procedures.
- Experience within a Department of Defense or federal administrative environment.
Federal Benefits & Perks
- ✓Health and life insurance options
- ✓Paid federal holidays and leave
- ✓Retirement savings plans (FERS/Thrift Savings Plan)
- ✓Opportunities for professional development
- ✓Work-life balance with telework eligibility
💡 How to Apply Secretary (Office Automation) Job & Insider Tips
Application Steps for Secretary (Office Automation) Job
- Create or log in to your USAJOBS account.
- Prepare a resume that does not exceed two pages and includes hours worked per week and dates of employment.
- Complete the online application questionnaire.
- Submit your resume, SF-50 (if applicable), and any required supporting documentation (e.g., DD Form 214, transcripts).
- Finalize your submission via the 'Submit My Application' button.
💡 General Tips
- Ensure your resume strictly adheres to the two-page limit; submissions exceeding this will be disqualified.
- Double-check that your resume explicitly states your dates of employment and hours worked per week for every position.
- Submit your application well before the deadline to allow time for document processing and system checks.
- Federal employees should list relevant performance awards or ratings within the last three years on their resume.
- Review your application status periodically through your USAJOBS dashboard.
Frequently Asked Questions
What is the primary responsibility of this role?
The secretary serves as the principal administrative assistant, handling office automation tasks, calendar management, and providing clerical support to ensure office efficiency.
Is this position eligible for telework?
Yes, this position is eligible for telework, allowing for a flexible work-life balance.
What happens if my resume is longer than two pages?
Per the job announcement, resumes exceeding two pages will be removed from consideration.
Job from Non-Dod And Other Support
The mission of the United States Air Force is to fly, fight, and win. As a member of the Air Force civilian team, you will contribute to core competencies such as developing Airmen and integrating operations. The organization values integrity, service, and excellence, providing a supportive environment for professional growth.