Launch Your Federal Career as an Associate Warden's Secretary
Are you an organized, detail-oriented professional looking for a challenging role that serves the public good? The Bureau of Prisons (BOP) is hiring an Associate Warden's Secretary in Coleman, Florida. This position is a critical component of the institutional leadership team, ensuring that daily operations flow smoothly and security standards are maintained.
Job Responsibilities
As an Associate Warden's Secretary, you are more than an administrative assistant—you are the right-hand support to institutional leadership. Your daily duties will include:
- Administrative Support: Preparing high-level memoranda, reports, and letters.
- Calendar Management: Managing the Associate Warden's schedule, ensuring that all meeting participants are briefed and conflicts are resolved.
- Liaison Duties: Serving as a primary point of contact for visitors and staff, and managing sensitive Congressional response files.
- Security: Maintaining the safety and security of the institution as a regular, recurring responsibility inherent to all BOP employees.
Comparison Table: Job Requirements vs. Preferences
| Feature | Mandatory Requirement | Preferred Qualification |
|---|---|---|
| Citizenship | U.S. Citizen | N/A |
| Education/Experience | 1 year specialized experience | Advanced administrative training |
| Training | 3-week Glynco course | Familiarity with BOP policies |
| Background Check | Required | Clean record required |
Requirements
To be eligible for this position, you must be a U.S. citizen and meet the age requirement of 36 years or younger at the time of appointment. You must demonstrate one year of specialized experience that mirrors the complexity of the duties mentioned above. Additionally, you must be willing to undergo a thorough background investigation, drug screening, and physical assessment.
Salary Overview
This position offers a competitive annual salary ranging from $57,188 to $72,328. This pay scale is designed to reflect the significant responsibilities and the professional nature of the role within the federal government.
Benefits
Working for the federal government provides access to industry-leading benefits, including:
- Health Insurance: Access to the Federal Employees Health Benefits (FEHB) program.
- Retirement: Participation in the FERS pension plan and the Thrift Savings Plan (TSP).
- Leave: Generous vacation and sick leave accrual.
Application Tips
- Format Matters: Ensure your resume uses the MM/YYYY format for all employment history.
- Documentation: Do not forget to attach your SF-50 and academic transcripts if your degree is being used to qualify for the position.
- Assessments: Take the USA Hire Assessments seriously. They are a critical gate in the selection process.
Serving as an Associate Warden's Secretary is a rewarding path for those who thrive in structured, professional environments. If you are ready to take your career to the next level with the Department of Justice, apply today.
Why This Secretary (Associate Warden'S Secretary) Job Matters
Launch a vital career at the Bureau of Prisons! We are seeking a dedicated Associate Warden's Secretary in Coleman, Florida, to support institutional operations and public safety.
Secretary (Associate Warden'S Secretary) Job Overview
The Bureau of Prisons is looking for a skilled administrative professional to join the team as an Associate Warden's Secretary. In this role, you will be the cornerstone of administrative efficiency, managing the Associate Warden's calendar, overseeing correspondence, and acting as a key liaison. Beyond clerical duties, you will play an active role in a correctional environment, where institutional security is a top priority for all staff members. This position offers a stable federal career with excellent benefits and the opportunity to make a tangible impact on the justice system.
Requirements for Secretary (Associate Warden'S Secretary)
- U.S. Citizenship is mandatory.
- Must pass a background investigation, urinalysis, and physical exam.
- Must be willing to complete a three-week 'Introduction to Correctional Techniques' training in Glynco, Georgia.
- Must meet time-in-grade requirements for current federal employees.
- Must be 36 years of age or younger for initial appointment to a BOP institution (pursuant to 5 U.S.C. 3307).
- One year of specialized experience equivalent to the next lower grade level.
- Ability to complete USA Hire Competency Based Assessments.
Preferred Qualifications for Secretary (Associate Warden'S Secretary)
- Experience managing professional calendars and high-volume scheduling.
- Proven track record of managing Congressional response files.
- Expertise in mentoring or advising clerical staff on office procedures.
- Strong communication skills and attention to detail when proofing official reports.
Federal Benefits & Perks
- ✓Competitive federal salary with annual increases.
- ✓Comprehensive federal health insurance options.
- ✓Participation in the Federal Employees Retirement System (FERS).
- ✓Paid annual and sick leave.
- ✓Federal holidays and stable work-life balance.
- ✓Opportunities for professional development and training.
💡 How to Apply Secretary (Associate Warden'S Secretary) Job & Insider Tips
Application Steps for Secretary (Associate Warden'S Secretary) Job
- Review the full vacancy announcement details carefully.
- Prepare your resume, ensuring it includes start/end dates (MM/YYYY) and hours worked per week.
- Gather necessary documentation, including SF-50 forms and transcripts.
- Submit your application through the USAJOBS online portal.
- Complete any required USA Hire Assessments within the provided deadline.
- Monitor your application status through the USAJOBS dashboard.
💡 General Tips
- Ensure your resume is limited to two pages and clearly lists your relevant experience.
- Use standard document names (e.g., 'Transcripts') and avoid special characters in file names.
- Submit all documentation well before the 11:59 PM ET closing time on September 24, 2026.
- If you have a disability, request reasonable accommodations for the assessment before you begin the process.
- Double-check that your transcripts clearly display your name, degree, and date awarded.
Frequently Asked Questions
What is the age limit for this position?
In accordance with 5 U.S.C. 3307, the maximum entry age for an original appointment to a Bureau of Prisons position is 36.
Is travel required for this job?
You must complete a mandatory three-week training course at the Federal Law Enforcement Training Center in Glynco, Georgia.
Do I need to submit an SF-50?
Yes, current or former federal employees must submit an unredacted copy of their latest SF-50 to verify tenure and grade.
What is the deadline to apply?
*A: The deadline for this announcement is September 24, 2026, at 11:59 PM ET.*
Is telework an option?
*A: This position is not currently listed as eligible for telework due to the on-site security nature of the facility.*
Job from Bureau Of Prisons/Federal Prison System
The Federal Bureau of Prisons is responsible for the custody and care of over 100,000 federal inmates. Our mission is to provide a humane and secure environment while preparing individuals for successful reentry into society. As an employee of the Department of Justice, you will join a professional, mission-driven team dedicated to the safety of our communities.