Launch Your Career at Kadena Air Base: Operations Assistant Opportunity
Are you looking to combine your marketing, design, and administrative skills with a career in service to the United States military? The 18th Force Support Squadron at Kadena Air Base in Okinawa, Japan, is seeking a motivated Operations Assistant to join their dynamic team. This role is a unique gateway to working with one of the most significant combat teams in the Pacific.
About the Agency: 18th Force Support Squadron
Kadena Air Base, known as the "Keystone of the Pacific," serves as the primary hub for airpower in the region. The 18th Force Support Squadron (FSS) plays a vital role in this ecosystem, maintaining the morale, welfare, and recreation (MWR) activities for nearly 18,000 Americans and thousands of local Japanese staff. By joining this team, you become part of an organization with an annual economic impact exceeding $700 million, dedicated to supporting those who protect our nation.
Job Responsibilities
The Operations Assistant role is multifaceted, blending creative output with rigorous administrative coordination. Key duties include:
- Marketing Support: Implementing distribution strategies for promotional materials and monitoring traffic patterns to optimize marketing efforts.
- Digital Content Creation: Utilizing Adobe Creative Cloud and MS Office to produce professional layouts for the base marquee and other outreach media.
- Commercial Sponsorship: Managing the lifecycle of sponsorship and advertising contracts, from initial preparation to final compliance tracking.
- Operational Logistics: Assisting the photography and videography departments with equipment setup, while also managing payroll reporting for NAF and Local National employees.
Comparison: Role Requirements at a Glance
| Feature | Requirement Status |
|---|---|
| Citizenship | US Citizen/Legal US Resident in Okinawa |
| Software Skills | MS Office & Adobe Creative Suite |
| Physical Demand | Frequent lifting up to 35 lbs |
| Clearance | Tier 1 Investigation Required |
| Location | Kadena Air Base, Okinawa, Japan |
Requirements for Success
To be considered for this role, you must demonstrate a professional command of office technology. Proficiency in Microsoft Word, Excel, and PowerPoint is essential. Furthermore, candidates must have the creative capacity to utilize Adobe Illustrator and Photoshop. Because this role requires managing relationships with sponsors and internal departments, excellent oral communication and a background in public relations or marketing are highly valued.
Salary and Benefits
This position offers a competitive hourly wage between $16.55 and $17.00. As a Non-appropriated Fund (NAF) position, it includes access to specific benefits designed to support the well-being of the Kadena workforce. Qualified full-time staff may be eligible for post allowances, contributing to a stable and rewarding work environment.
How to Apply: Pro-Tips for Applicants
- Read the Questionnaire: The assessment questionnaire is the foundation of your evaluation. Answer every question truthfully based on your specific experiences.
- Highlight Relevant Experience: Do not limit your experience to just paid jobs; include volunteer work, internships, and philanthropic efforts that demonstrate the required skills.
- Submit Documentation Early: The system requires various documents (e.g., proof of marriage, DD-214, or transcripts). Ensure these are clear and uploaded well before the September 23 deadline.
The position of Operations Assistant at Kadena Air Base is more than just a job; it is an opportunity to contribute to the mission of the 18th Wing while building a professional portfolio in marketing and administration. If you meet the qualifications and are ready to serve in the beautiful, strategic setting of Okinawa, apply today.
Why This Operations Assistant Job Matters
Launch your career in the heart of the Pacific—join the 18th Force Support Squadron’s marketing team on Kadena Air Base and help connect the Kadena community through strategic communication and creative outreach.
Operations Assistant Job Overview
The Pacific Air Forces is seeking a detail-oriented and creative individual to serve as an Operations Assistant at the 18th Force Support Squadron on Kadena Air Base, Okinawa, Japan. This role provides essential administrative and operational support, ensuring the successful delivery of marketing programs, commercial sponsorship initiatives, and digital content management. You will work in a fast-paced environment supporting military personnel, families, and civilians at one of the most critical air bases in the Indo-Pacific theater.
Requirements for Operations Assistant
- Must be a US Citizen or legal US resident residing in Okinawa, Japan.
- Must possess a valid USFJ Operator's Permit.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook, Access).
- Working knowledge of Adobe Creative Suite (Illustrator, Photoshop, Acrobat).
- Must be able to lift and carry up to 35 pounds frequently.
- Must be able to read, write, and speak English fluently.
- Ability to obtain and maintain a satisfactory Tier 1 Investigation.
- Must pass a pre-employment drug test.
Preferred Qualifications for Operations Assistant
- Professional background in marketing, public relations, or advertising principles.
- Experience in managing commercial sponsorship contracts.
- Demonstrated excellence in customer service and professional communication.
- Strong interpersonal and creative problem-solving capabilities.
Federal Benefits & Perks
- ✓Non-appropriated Fund (NAF) employment benefits.
- ✓Post allowance for regular full-time positions.
- ✓Valuable experience within a global federal organization.
- ✓Opportunity for professional growth and skill diversification.
💡 How to Apply Operations Assistant Job & Insider Tips
Application Steps for Operations Assistant Job
- Ensure you have a valid USAJobs account.
- Review the full vacancy announcement details carefully.
- Prepare your resume detailing relevant paid or volunteer experience.
- Complete the required online assessment questionnaire.
- Upload all necessary supporting documents (e.g., DD-214, marriage status, transcripts).
- Submit your complete application package via the USAJobs portal before the deadline.
💡 General Tips
- Sanitize sensitive personal information from supplemental documents before uploading.
- Ensure your resume includes clear contact information for professional references.
- Submit your application early to avoid last-minute technical delays or virus scan wait times.
- Double-check that you have re-selected your resume from the USAJobs library during the final submission step.
Frequently Asked Questions
Is this a remote or telework position?
No, this position is based on-site at Kadena Air Base, Okinawa, and is not eligible for telework.
Who is eligible to apply for this position?
The area of consideration is open to US citizens and legal US residents currently residing in Okinawa, Japan, who possess a social security number and citizenship of a NATO country.
What is a NAF position?
NAF (Non-appropriated Fund) positions are paid through the revenue generated by MWR programs, such as restaurants, fitness centers, and entertainment facilities on military bases.
Do I need to be a military spouse to apply?
While military spouse preference is a category, the position is open to the public provided you meet the residency and legal requirements outlined in the announcement.