Administrative Officer: Supporting the Mission at Chillicothe VA
The Chillicothe VA Medical Center is dedicated to providing exceptional care to those who have served our nation. As an Administrative Officer (AO), you will be the backbone of our Patient Business Service (PBS) line. If you are a proactive leader looking to combine your management skills with a mission-driven career, this role offers the perfect environment for growth and contribution.
Job Responsibilities
In this role, you will:
- Act as a key advisor to senior management regarding administrative programs.
- Ensure local compliance with national PBS directives.
- Analyze and optimize work methods and organizational efficiency.
- Manage budget information and equipment inventory for clinical departments.
- Support personnel management and committee representation.
Comparison of Grade Requirements
| Feature | GS-09 Level | GS-11 Level |
|---|---|---|
| Experience Requirement | 1 year at GS-07 | 1 year at GS-09 |
| Education Option | Master's Degree | PhD or 3 years of Grad Study |
| Primary Focus | Statistical/Data Analysis | Strategic Policy & Budgeting |
Requirements
- Must be a U.S. citizen.
- Completion of an online assessment.
- Passing of a background/security check.
- Adherence to the seasonal influenza vaccination policy.
- Commitment to a 1-year probationary period.
Salary and Benefits
- Salary Range: $64,406 – $101,309 per year.
- Benefits: Comprehensive health, dental, and vision insurance; robust federal retirement plans; paid leave and holidays.
Application Tips
- Your resume must be no longer than two pages.
- Clearly state your hours worked per week for each position.
- Include copies of all relevant transcripts if qualifying via education.
- Ensure your SF-50 is current and demonstrates your time-in-grade eligibility.
Serving as an Administrative Officer at the Chillicothe VA Medical Center is more than just a job; it is a commitment to the men and women who have sacrificed for our freedom. If you have the drive, the talent, and the heart to serve, we invite you to submit your application today.
Why This Administrative Officer Job Matters
Make a meaningful impact on those who served by managing the administrative heartbeat of a premier VA medical center.
Administrative Officer Job Overview
The Chillicothe VA Medical Center is seeking a dedicated Administrative Officer to play a vital role in our Patient Business Service (PBS) line. In this capacity, you will provide critical support to clinical and administrative leaders, ensuring that our medical center functions at peak efficiency. You will be instrumental in policy implementation, resource management, and organizational development, all while honoring the service of America's Veterans. This position offers a unique chance to work within a teaching hospital environment that values both innovation and compassionate care.
Requirements for Administrative Officer
- U.S. Citizenship
- Ability to complete an online assessment
- Subject to background and security investigation
- Participation in the annual seasonal influenza vaccination program
- Completion of a one-year probationary period
- Must meet Time-In-Grade requirements if a current or former federal employee
Preferred Qualifications for Administrative Officer
- Proven experience in administrative management or healthcare operations
- Ability to analyze organizational data and implement effective policies
- Experience in budget maintenance and resource allocation
- Strong verbal and written communication skills for leadership engagement
- Master’s degree or PhD in a related field for higher-grade entry
Federal Benefits & Perks
- ✓Comprehensive health insurance plans
- ✓Generous paid time off and federal holidays
- ✓Competitive retirement programs including FERS
- ✓Professional development and training opportunities
- ✓Opportunities for telework eligibility
💡 How to Apply Administrative Officer Job & Insider Tips
Application Steps for Administrative Officer Job
- Create or update your USAJOBS account.
- Review the full vacancy announcement for detailed instructions.
- Prepare your resume (maximum two pages).
- Upload required documents, such as transcripts and SF-50s.
- Complete the online application questionnaire.
- Submit your package before the closing date of 09/11/2026.
- Complete the required USA Hire assessment if notified via email.
💡 General Tips
- Ensure your resume specifically highlights how your experience aligns with the duties mentioned in the announcement.
- Use the USAJOBS resume builder to ensure your formatting meets the two-page limit.
- Double-check that your SF-50 forms clearly document one full year of time-in-grade.
- Submit your application early to avoid last-minute technical issues.
- Be specific with your work hours; full-time is 35-40 hours per week.
Frequently Asked Questions
Can I work remotely for this position?
This is not a virtual position. However, telework may be authorized based on the nature of the role and agency policy, which can be discussed during the interview process.
Are there strict page limits for the resume?
Yes, federal agencies now require resumes to be a maximum of two pages. Resumes exceeding this length will not be considered.
Do I need to be a veteran to apply?
No, while the VA supports veterans, this position is open to qualified candidates who meet the requirements and eligibility standards.
What if I need an accommodation?
We encourage candidates with disabilities to apply. Please follow the instructions in the job posting to request reasonable accommodations for assessments.
Is the influenza vaccine required?
Yes, it is a condition of employment for all VHA personnel who have contact with patients.
Job from Veterans Health Administration
The Department of Veterans Affairs (VA) is committed to fulfilling the promise to our Veterans. The Chillicothe VAMC is a robust teaching hospital, partnering with over 50 academic affiliates to deliver comprehensive care. With nearly 1,400 employees, we serve over 20,000 Veterans annually, providing everything from mental health support to specialty clinical care.