Become a Leader in Healthcare Administration: Supervisory Medical Records Technician
Are you ready to take the next step in your healthcare career? The Indian Health Service (IHS) is offering a challenging and rewarding opportunity as a Supervisory Medical Records Technician at the Gallup Indian Medical Center in New Mexico. This role is essential for ensuring that patient data, registration processes, and billing workflows operate efficiently.
About the Indian Health Service
The Indian Health Service (IHS), an agency within the Department of Health and Human Services, is responsible for providing federal health services to American Indians and Alaska Natives. Joining the IHS means becoming part of an interdisciplinary team dedicated to improving health outcomes for over 2 million individuals across the country. Our culture emphasizes service, compassion, and innovation in care.
Job Responsibilities
As a supervisor, you will manage the Patient Registration and Admission section. Key duties include:
- Team Leadership: Supervising registration clerks, assigning tasks, and evaluating performance.
- Operational Oversight: Managing patient registration, discharge, and transfer (ADT) workflows.
- Data Integrity: Ensuring medical records are accurate and that patient identity and payer information are correctly captured.
- Reporting: Analyzing revenue-cycle and patient-flow data to generate reports and improve processes.
Requirements
To be considered for this GS-09 role, you must meet several criteria:
- U.S. Citizenship.
- Successful completion of a federal background investigation.
- One year of specialized experience equivalent to the GS-07 grade level.
- Compliance with the IHS immunization policy.
| Requirement Type | Detail |
|---|---|
| Position Grade | GS-09 |
| Location | Gallup, New Mexico |
| Salary Range | $62,392 - $81,114 |
| Security Clearance | Moderate Risk (MR) |
Salary and Benefits
This position offers a competitive salary based on the GS-09 pay scale. Federal employees also enjoy comprehensive health and retirement benefits, as well as an annual leave program that rewards years of service.
Application Tips
- Resume Strategy: Keep your resume to exactly two pages. The subject matter experts evaluating your application will not review beyond page two.
- Clarity: Clearly label your experience so that your leadership and administrative skills are immediately obvious.
- Documentation: If you are claiming Indian Preference or Veterans Preference, ensure all required forms (such as BIA-4432) are signed, dated, and included.
This role is an excellent opportunity for experienced medical record professionals to step into a supervisory capacity while contributing to the health of the community. If you meet the qualifications, we encourage you to prepare your application package today.
Why This Supervisory Medical Records Technician Job Matters
Advance your career in healthcare administration while making a meaningful impact on the health outcomes of American Indian and Alaska Native communities.
Supervisory Medical Records Technician Job Overview
The Indian Health Service (IHS) is seeking a dedicated Supervisory Medical Records Technician to join the Division of Finance at the Gallup Indian Medical Center in Gallup, New Mexico. This leadership role is pivotal in managing patient registration, admissions, and health information workflows, ensuring the efficient operation of the business office within a clinical environment.
Requirements for Supervisory Medical Records Technician
- U.S. Citizenship.
- Must be able to pass a federal background investigation.
- Males born after 12/31/1959 must be registered with the Selective Service.
- Must meet the requirements of the Indian Health Service Employee Immunization Policy.
- Must successfully complete an E-Verify employment check.
- Must possess a valid REAL ID-compliant form of identification.
- One year of specialized experience at the next lower grade level (GS-07 equivalent).
- Must complete all background investigation forms within five calendar days of issuance.
Preferred Qualifications for Supervisory Medical Records Technician
- Proven experience supervising or leading teams in a medical registration or admissions setting.
- Demonstrated ability to manage revenue-cycle data, patient flow, and workflow scheduling.
- Proficiency in utilizing automated medical record systems, ADT modules, and patient accounting software.
- Strong analytical skills regarding medical statistics and process improvement.
- Experience providing training and technical assistance to medical support staff.
Federal Benefits & Perks
- ✓Competitive Federal salary package.
- ✓Federal leave accrual based on years of service.
- ✓Potential credit for non-federal experience toward leave accrual.
- ✓Access to comprehensive Federal health and insurance benefits.
- ✓Opportunities for professional development within the Department of Health and Human Services.
💡 How to Apply Supervisory Medical Records Technician Job & Insider Tips
Application Steps for Supervisory Medical Records Technician Job
- Create or update your account on USAJOBS.gov.
- Prepare a resume that clearly outlines your specialized experience (SMEs only review the first two pages).
- Complete the online eligibility questionnaire.
- Upload all required supporting documentation (e.g., DD214, Indian Preference form BIA-4432, SF-50).
- Submit your application package before 11:59 PM EST on the closing date of 09/25/2026.
💡 General Tips
- Ensure your resume is no longer than two pages, as experts will only review the first two.
- Be specific about your hours worked per week for each role listed to qualify for the GS-09 level.
- If claiming Indian Preference, ensure you attach the BIA-4432 form signed by a tribal representative.
- Set up SMS notifications via your USAJOBS account to stay updated on your application status.
- Double-check that all documents are legible and uploaded correctly before hitting submit.
Frequently Asked Questions
What is the focus of this role?
This position supervises the Patient Registration and Admission section, overseeing data integrity, patient identity verification, and interdepartmental workflow.
Are there education requirements?
There are no specific education requirements; however, applicants must meet the one-year specialized experience requirement.
Is this position remote?
No, this is an onsite position located at the Gallup Indian Medical Center in Gallup, New Mexico.