Career Opportunity: Medical Records Administration Specialist at the Sheridan VA
The Sheridan Health Care System is currently seeking a dedicated Medical Records Administration Specialist to join its team. This role is essential to our facility's ability to maintain high-quality care for Veterans by managing the integrity, accuracy, and accessibility of medical records. If you are a professional passionate about health information management, this is your chance to join a team committed to excellence.
Job Responsibilities
As an MRA Specialist, you will be at the intersection of healthcare and data. Your daily duties will include:
- Managing and analyzing health records for accuracy and compliance.
- Providing technical expertise to clinical staff regarding HIM standards.
- Generating complex reports to improve facility operations.
- Ensuring compliance with privacy laws and HIPAA regulations.
- Utilizing data systems like the Corporate Data Warehouse to support clinical studies and performance improvement.
Requirements
To be considered, candidates must meet specific criteria:
- Must be a U.S. Citizen.
- Must hold an active professional certification (AHIMA/AAPC).
- Must possess either three years of relevant experience or a bachelor's degree in a related field.
- Must be proficient in English.
Grade Level Comparison
| Grade | Requirement Type | Focus |
|---|---|---|
| GS-5 | Entry Level | Basic record maintenance and reporting. |
| GS-7 | Intermediate | Analysis of HIM data and committee participation. |
| GS-9/11 | Advanced | Performance improvement and advisory roles. |
Salary Overview
This position offers a competitive salary structure ranging from $40,736 to $97,087 per year, depending on the assigned grade level and experience.
Benefits
The VA provides an industry-leading benefits package, including robust health insurance, retirement planning, and significant paid time off.
Application Tips
- Ensure your resume is detailed and reflects the specific KSAs (Knowledge, Skills, and Abilities) listed in the announcement.
- Don't forget your professional certifications; these are a mandatory requirement.
- Verify your education transcripts match the degree requirements if using education to qualify.
Serving our nation's Veterans is a noble calling. By joining the Sheridan VA, you aren't just taking a job—you are contributing to a legacy of care. Apply today to begin your journey.
Why This Medical Records Administration Specialist Job Matters
Join the Sheridan VA Health Care System and play a pivotal role in honoring America's Veterans through expert health information management.
Medical Records Administration Specialist Job Overview
The Sheridan VA Health Care System is seeking a dedicated Medical Records Administration Specialist to manage, analyze, and protect critical health information. Working within the Business Office Service, you will ensure the integrity of patient records and support our mission to provide state-of-the-art, compassionate care to those who have served our country. This position offers a rewarding opportunity to impact patient outcomes in a facility located in the scenic and recreation-rich environment of Sheridan, Wyoming.
Requirements for Medical Records Administration Specialist
- U.S. Citizenship (unless specific exceptions apply).
- Proficiency in written and spoken English.
- Three years of creditable experience in medical records management OR a relevant bachelor's degree.
- Must hold a professional certification (Coding, HIM, or Health Data Analyst) through AHIMA or AAPC.
- Ability to pass a background and security investigation.
- Participation in the seasonal influenza vaccination program is mandatory.
- Selective Service registration for males born after December 31, 1959.
Preferred Qualifications for Medical Records Administration Specialist
- Extensive knowledge of medical terminology and classification systems (ICD, CPT, HCPCS).
- Experience in data retrieval and performance improvement techniques within a healthcare setting.
- Strong analytical skills for auditing records and preparing complex administrative reports.
- Ability to provide technical guidance to clinical staff regarding documentation and legal requirements.
- Proficiency in utilizing VHA data systems such as the Corporate Data Warehouse (CDW).
Federal Benefits & Perks
- ✓Comprehensive federal health insurance programs.
- ✓Participation in the Federal Employees Retirement System (FERS).
- ✓Generous paid vacation, sick leave, and federal holidays.
- ✓Opportunities for professional development and training.
- ✓Access to a supportive, mission-driven team environment.
💡 How to Apply Medical Records Administration Specialist Job & Insider Tips
Application Steps for Medical Records Administration Specialist Job
- Create or log into your USAJOBS account.
- Review the full vacancy announcement and gather required documents (Resume, SF-50, Certifications).
- Complete the online occupational questionnaire.
- Upload all supporting documents, ensuring transcripts and certifications are clearly labeled.
- Submit your application package before the closing date.
💡 General Tips
- Clearly outline your experience with medical record management, ensuring it maps to the KSA requirements.
- Ensure your resume includes dates of employment and specific achievements relevant to HIM roles.
- Double-check that all required documents, especially certifications, are attached to avoid disqualification.
- Submit your application early to account for any technical issues.
- If you are a current federal employee, ensure your most recent SF-50 is included.
Frequently Asked Questions
What is the typical work schedule for this position?
The role is a standard full-time position, typically scheduled Monday through Friday, 7:30 am to 4:00 pm.
Is relocation assistance available?
No, relocation or recruitment incentives are not authorized for this specific vacancy.
Can I work remotely?
This is not a virtual position. However, limited ad-hoc telework may be available depending on station policy.
Job from Veterans Health Administration
The Department of Veterans Affairs (VA) is dedicated to providing compassionate, high-quality care to those who have served our nation. The Sheridan VA Medical Center is situated in the beautiful, historic city of Sheridan, Wyoming, offering a professional work-life balance that is hard to match. As a 200-bed facility, we provide a wide range of services, including acute and chronic care, behavioral health, and extended care.