Launch Your Federal Career as a Secretary (OA) with the VA

Are you looking to transition into a stable, mission-driven career? The VA Ann Arbor Healthcare System is currently recruiting a dedicated Secretary (OA) to join its Medicine Service. This role is perfect for organized, detail-oriented individuals who want to contribute to the well-being of our nation's Veterans.

Job Responsibilities

As a Secretary (OA), your work directly impacts the efficiency of our healthcare providers. You will:

Coordinate meetings and transcribe accurate minutes.
Manage electronic calendars and administrative workflows.
Assist in timekeeping and payroll tasks using systems like VATAS.
Facilitate communication between clinical sections, VISN, and external partners.
Manage office supplies and equipment support.

Comparison of Requirements

Requirement	Description
Citizenship	Must be a U.S. Citizen
Experience	1 Year Specialized (GS-5 equivalent)
Typing Speed	40 WPM Minimum
Education	None (Not a substitute for experience)

Requirements

To be eligible, you must meet the following criteria:

Be a U.S. citizen.
Meet the specialized experience requirement of one year in a similar administrative role.
Provide proof of a 40 WPM typing speed on your resume.
Successfully complete a background check and one-year probationary period.

Salary Overview

The compensation for this position is set between $50,087 and $65,113 annually, based on the General Schedule (GS) pay scale.

Benefits

Employees of the Department of Veterans Affairs enjoy a competitive benefits package, including comprehensive health, dental, and vision insurance, as well as a generous retirement plan (FERS/TSP). You will also earn paid time off and enjoy the stability of federal service.

Application Tips

Stick to the two-page resume limit.
Be specific about your duties, including hours worked per week.
Submit all required documents, including SF-50s if you are a federal employee.

Serving as a Secretary (OA) for the VHA is more than just a job; it is a chance to support the Veterans who have given so much. Apply today and take the next step in your professional journey.

Why This Secretary (Oa) Job Matters

Join the VA Ann Arbor Healthcare System and play a pivotal role in supporting the medical professionals who care for our nation's Veterans.

Secretary (Oa) Job Overview

The Veterans Health Administration is seeking a highly organized Secretary (OA) to provide critical administrative support to the Medicine Service at the VA Ann Arbor Healthcare System. In this role, you will act as a key liaison for clinical and administrative staff, managing complex office operations and ensuring the highest standards of service for our Veteran patients. This position is essential to maintaining the seamless function of various medical sections, including Cardiology, Gastroenterology, and Oncology, among others.

Requirements for Secretary (Oa)

U.S. Citizenship
Minimum 40 words per minute typing speed (must be stated on resume)
One year of specialized experience at the GS-5 level or equivalent
Completion of online assessments as directed
Selective Service registration for males born after December 31, 1959
Ability to complete a one-year probationary period
Participation in the seasonal influenza vaccination program
Background and security investigation clearance

Preferred Qualifications for Secretary (Oa)

Proven experience with VISTA and VATAS systems
Proficiency in Microsoft Office Suite (Excel, Outlook, Word)
Experience with Concur or similar electronic travel management systems
Advanced secretarial skills including records management and meeting minute transcription
Strong knowledge of administrative workflows within a complex healthcare environment

Federal Benefits & Perks

✓Federal health insurance options
✓Life insurance coverage
✓Participation in the Federal Employees Retirement System (FERS)
✓Thrift Savings Plan (401k equivalent)
✓Paid federal holidays
✓Generous annual and sick leave accrual
✓Flexible spending accounts
✓Ongoing professional development and training

💡 How to Apply Secretary (Oa) Job & Insider Tips

Application Steps for Secretary (Oa) Job

Create or update your USAJOBS profile.
Prepare a two-page maximum resume highlighting relevant experience.
Review the job announcement and requirements thoroughly.
Complete the online questionnaire and attach all required documentation.
Submit your application through the portal by the September 10, 2026, deadline.
Complete the required online assessments if notified after submission.

💡 General Tips

Keep your resume to two pages or less to comply with current federal hiring policies.
Use the USAJOBS resume builder to ensure all required information is included.
Clearly list your start and end dates (month/year) and hours worked per week for every job.
Proofread your resume for formatting and clarity using suggested sans-serif fonts.
If you are a current federal employee, ensure your SF-50 clearly demonstrates one-year time-in-grade.

Frequently Asked Questions

What is the primary role of this position?

You will perform a variety of administrative, clerical, and technical duties to support the Medicine Service, including scheduling, timekeeping, data entry, and coordination of medical documentation.

Is this a remote or virtual position?

No, this is an in-person position based at the VA Ann Arbor Healthcare System in Michigan.

Do I need a degree for this position?

*A: No, education is not a substitute for the specialized experience requirement at this grade level.*

Is there a probation period?

*A: Yes, a one-year probationary period is required.*

Job from Veterans Health Administration

The Veterans Health Administration (VHA) is the largest integrated health care system in the United States. Providing care to millions of Veterans, the VHA is committed to a "Whole Health" model that empowers individuals to take charge of their health and well-being. By joining this team in Ann Arbor, you become a critical part of a compassionate community honoring those who served.