Launch Your Career as a File Clerk with the Veterans Health Administration

Are you looking for a career that offers both professional stability and the profound satisfaction of serving those who have served our country? The Department of Veterans Affairs (VA) is currently hiring a File Clerk (OA) to join the Health Information Management team at the Clement J. Zablocki VA Medical Center in Milwaukee, Wisconsin. This role is essential to our mission of providing world-class, compassionate care to our nation's Veterans by ensuring that critical medical data is accurately managed, scanned, and protected.

Job Responsibilities

As a File Clerk, you will be the backbone of our Health Information Management (HIM) department. Key responsibilities include:

Document Processing: Performing the receipt, intake, and scanning of health information into our electronic databases.
Quality Control: Ensuring that images meet quality standards and that documents are accurately linked to the correct patient records.
Record Maintenance: Managing terminal digit and alphabetic filing systems to ensure efficient retrieval of records.
Confidentiality: Strictly adhering to privacy protocols to keep sensitive health information secure at all times.

Requirements

To be considered for this position, applicants must meet specific federal hiring criteria:

Citizenship: Must be a U.S. Citizen.
Experience/Education: One year of general clerical experience or two years of post-high school education.
Typing Speed: Demonstrated ability to type at least 40 words per minute.
Compliance: Ability to pass a background check and drug screening, and completion of a one-year probationary period.

Salary Overview

Grade	Salary Range (Annual)
GS-4	$38,076 - $49,502

Benefits

The VA offers a competitive federal benefits package, including:

Comprehensive health insurance.
Generous annual leave and sick time.
Retirement savings programs (FERS).
Work-life balance initiatives.

Application Tips

Respect the Page Limit: Federal agencies now enforce a two-page limit for resumes. Keep your content concise and results-focused.
Highlight Your Skills: Use keywords from the job announcement to ensure your application passes initial screenings.
Include Dates: Ensure your resume clearly states the month and year for every position held.

This File Clerk position at the Milwaukee VA is an excellent opportunity for organized, detail-oriented individuals to enter the federal workforce. If you have the drive to support our Veterans, we encourage you to submit your application before the closing date. Your contributions will help maintain the integrity of our records and, ultimately, the quality of care provided to our Veterans.

Why This File Clerk (Oa) Job Matters

Launch your administrative career with the VA and make a direct impact on the lives of our nation's Veterans.

File Clerk (Oa) Job Overview

The Veterans Health Administration is seeking a dedicated File Clerk (OA) to join the Health Information Management team at the Clement J. Zablocki VA Medical Center in Milwaukee, Wisconsin. This role is pivotal in managing the transition from paper-based to electronic health records, ensuring that medical documentation is accurate, organized, and secure. You will play a vital role in supporting the delivery of compassionate healthcare to those who have served our country.

Requirements for File Clerk (Oa)

Must be a U.S. Citizen.
Must possess at least one year of general clerical or office experience, or two years of education above high school level.
Must be able to type at least 40 words per minute.
Must be willing to live within a commutable distance of the duty location.
Must successfully complete a one-year probationary period.
Participation in the annual seasonal influenza vaccination program is mandatory.
Must pass a background and security investigation.
Males born after 12/31/1959 must be registered with the Selective Service.

Preferred Qualifications for File Clerk (Oa)

Proficiency in electronic health record management systems.
Experience in high-volume document scanning and indexing.
Strong technical skills related to clerical database operations.
Proven track record of maintaining high levels of data confidentiality.

Federal Benefits & Perks

✓Federal retirement plan eligibility
✓Health and life insurance options
✓Generous paid vacation and sick leave
✓Opportunities for flexible scheduling
✓Meaningful career path serving Veterans

💡 How to Apply File Clerk (Oa) Job & Insider Tips

Application Steps for File Clerk (Oa) Job

Log in or create a profile on the USAJOBS portal.
Review the job announcement and prepare a federal-style resume (maximum two pages).
Ensure your resume includes clear start and end dates for all previous experience.
Complete the occupational questionnaire.
Upload all required documents, including transcripts and DD-214 if applicable.
Submit your application package before the deadline on September 9, 2026.

💡 General Tips

Keep your resume strictly to two pages to comply with federal merit hiring standards.
Use the USAJOBS Resume Builder for best formatting results.
Ensure your document uploads are in PDF format for the highest compatibility.
Quantify your experience; specify hours worked per week if the position was part-time.
Double-check that your contact information is current and accurate.

Frequently Asked Questions

Is this a remote or virtual position?

No, this is not a virtual position. You must reside within or be willing to relocate to a commutable distance of the Milwaukee, WI medical center.

What is the typing requirement?

Qualified candidates must be able to type at least 40 words per minute to successfully perform the scanning and indexing duties required.

Are there any physical requirements for this role?

While the position is primarily sedentary, you may be required to lift and carry bulky records or boxes weighing up to 50 pounds.

Job from Veterans Health Administration

The Veterans Health Administration (VHA) is the largest integrated healthcare system in the United States. We provide care to over 9 million Veterans annually. Our employees are united by a common mission: to fulfill President Lincoln’s promise to care for those who have served in the military. Working at the VA is more than just a job; it is a commitment to excellence and a chance to make a real difference in the lives of our community's heroes.