Become a Supervisory File Clerk at the VA: A Rewarding Career Path
The Department of Veterans Affairs (VA) is more than just a healthcare provider; it is a community dedicated to those who have served our country. If you are an administrative professional with a passion for organization, leadership, and record management, the Supervisory File Clerk position at the Washington DC VA Medical Center offers a unique opportunity to contribute to a vital mission.
Job Responsibilities
As a Supervisory File Clerk, you are the backbone of the Health Information Management Section. Key duties include:
- Team Leadership: Supervising the daily activities of the scanning and file room staff.
- Process Improvement: Creating and managing SOPs for document conversion and record maintenance.
- Quality Control: Running a robust QA program to ensure all records meet national standards.
- Coordination: Collaborating with clinical providers to ensure timely access to medical records.
Requirements
To be considered, candidates must be U.S. citizens and meet the following criteria:
- Time-in-Grade: 52 weeks at the GS-5 level.
- Vaccination: Participation in the seasonal influenza program.
- Resume: Strictly limited to two pages.
Salary and Grade Comparison
| Metric | Details |
|---|---|
| Position | Supervisory File Clerk |
| Grade | GS-6 |
| Salary Range | $51,957 - $67,543 |
| Location | Washington, D.C. |
Benefits
Working for the VA comes with federal benefits, including:
- Exceptional health insurance plans.
- Federal retirement pension and 401(k)-style savings.
- Paid leave and federal holidays.
- Training programs for career growth.
Application Tips
- Be Precise: Use the USAJOBS resume builder to keep your resume under two pages.
- Document Everything: Ensure your SF-50s are recent and reflect your time-in-grade clearly.
- Prepare: Take the time to understand the competencies requested, such as 'Conflict Management' and 'Planning and Evaluating'.
This role is ideal for an organized leader who wants to support the healthcare mission for our nation's heroes. If you meet the qualifications, we encourage you to prepare your application materials and apply before the deadline.
Why This Supervisory File Clerk Job Matters
Advance your administrative career while supporting those who served our nation at the Washington DC VA Medical Center.
Supervisory File Clerk Job Overview
The Veterans Health Administration is seeking a dedicated Supervisory File Clerk to oversee the Medical Records Scanning and File Room unit within the Health Information Management Section. This critical role ensures the seamless maintenance, retrieval, and electronic integration of vital health records for our Veterans, upholding the highest standards of the Joint Commission and VHA policies. You will lead a team in organizing digital and physical documentation, managing workload assignments, and driving quality improvement initiatives in a fast-paced clinical environment.
Requirements for Supervisory File Clerk
- Must be a U.S. citizen.
- Must be able to pass a background/security investigation.
- Complete a 1-year probationary period.
- Participation in the annual seasonal influenza vaccination program.
- Meet Time-In-Grade requirements (52 weeks at the GS-5 level for current federal employees).
- Registration with the Selective Service for males born after 12/31/1959.
- Must submit a resume not exceeding two pages.
Preferred Qualifications for Supervisory File Clerk
- Prior experience in medical records management or Health Information Management (HIM).
- Demonstrated ability to develop and implement Standard Operating Procedures (SOPs).
- Proficiency in electronic health record systems and medical terminology.
- Proven experience in team leadership, conflict resolution, and staff training.
- Strong communication skills for coordinating with clinical and administrative staff.
Federal Benefits & Perks
- ✓Comprehensive federal health insurance options.
- ✓Generous paid vacation, sick leave, and federal holidays.
- ✓Participation in the Federal Employees Retirement System (FERS).
- ✓Thrift Savings Plan (TSP) with government matching contributions.
- ✓Opportunities for professional development and career advancement within the VA.
💡 How to Apply Supervisory File Clerk Job & Insider Tips
Application Steps for Supervisory File Clerk Job
- Create or log into your USAJOBS account.
- Review your resume to ensure it is under two pages and saved as a PDF.
- Complete the online occupational questionnaire.
- Attach all required documents, including your most recent SF-50.
- Submit your application package by 11:59 PM (ET) on 09/10/2026.
- Complete the required Supervisory Situational Judgment Test (SSJT).
💡 General Tips
- Prioritize your most relevant experience to fit within the two-page resume limit.
- Use the USAJOBS resume builder to ensure proper formatting.
- Submit your application early to avoid last-minute technical issues.
- Double-check that your SF-50 clearly demonstrates your time-in-grade eligibility.
- Focus on results-oriented language when describing your past responsibilities.
Frequently Asked Questions
What is the primary role of a Supervisory File Clerk?
You will lead the Medical Records Scanning and File Room team, ensuring the accurate maintenance, storage, and digitizing of inpatient and outpatient VA records.
Is this position eligible for remote work?
No, this is an onsite position located at the Washington DC VA Medical Center.
What documentation is required to verify time-in-grade?
You must provide an SF-50 that shows you have served at the GS-5 level for at least 52 weeks.
Is there educational substitution for this grade?
*A: No, there is no educational substitution for the GS-6 level; specialized experience is required.*
When does the application period close?
*A: The announcement closes on September 10, 2026.*
Job from Veterans Health Administration
The Veterans Health Administration (VHA) provides comprehensive healthcare services to millions of Veterans. Our facility in Washington, D.C., is a Complexity Level IA hospital that includes primary care, specialty medicine, surgery, and mental health services. We pride ourselves on a "Whole Health" approach, ensuring both patients and staff are supported in their well-being.