Medical Records Technician (Release of Information) Career Opportunity
The Department of Veterans Affairs (VA) is currently hiring a dedicated Medical Records Technician (Release of Information) to join the VA Maryland Healthcare System in Baltimore. This position is essential to the mission of providing world-class care to our nation's Veterans by safeguarding their personal health data while ensuring timely access to their medical information.
Job Responsibilities
As a Medical Records Technician, your day-to-day duties will be dynamic and impactful. You will:
- Review and process incoming requests for protected health information (PHI).
- Validate legal authorization for data release in accordance with HIPAA, the Privacy Act, and FOIA.
- Interface with Veterans, third parties, and clinical staff to provide technical assistance.
- Reconstruct and troubleshoot records, resolving discrepancies in documentation.
- Utilize specialized ROI software and electronic health record systems to log and track data requests.
Requirements
To be considered for this competitive position, applicants must meet specific federal requirements, including:
- U.S. Citizenship status.
- Proficiency in spoken and written English.
- Successful completion of a background investigation.
- Compliance with mandatory seasonal influenza vaccinations.
Comparison Table: Qualifications by Grade Level
| Level | Experience Requirement | Education Requirement |
|---|---|---|
| GS-4 | Basic requirements met | High school equivalent |
| GS-5 | 1 year equivalent experience | Bachelor's degree or 24 semester hours in HIT |
| GS-6 | 1 year equivalent experience | Specialized knowledge of privacy laws |
Salary Overview
The salary range for this position is $41,659 to $67,543 per year. The VA offers regular salary increases and recognizes unique qualifications, which may allow for higher step placement upon hiring.
Benefits
Employees of the VA enjoy a robust federal benefits package:
- Paid Time Off: Between 37 and 50 days of leave, including Federal holidays.
- Insurance: Comprehensive health, dental, vision, and term life insurance.
- Retirement: Traditional pension plan and a 401(k)-style Thrift Savings Plan with agency matching.
- Support: Parental leave and potential childcare subsidies for qualified families.
Application Tips
Standing out in a federal applicant pool requires attention to detail. Ensure your resume clearly maps your experience to the knowledge, skills, and abilities (KSAs) requested in the announcement. Always use the provided VA clinical resume template to ensure your application passes initial compliance checks.
If you are a detail-oriented professional looking to support the health and privacy of America's Veterans, this role offers a rewarding career path with stable federal benefits. Apply before September 9, 2026, to be considered for this opportunity in Baltimore.
Why This Medical Records Technician (Release Of Information) Job Matters
Join the VA Maryland Healthcare System and play a vital role in protecting Veteran privacy while ensuring they receive the essential health records they need.
Medical Records Technician (Release Of Information) Job Overview
The Department of Veterans Affairs is seeking a detail-oriented Medical Records Technician (Release of Information) to join the Health Information Management team in Baltimore, MD. In this role, you will act as a primary point of contact for Veterans, their families, and third-party organizations, managing the secure and compliant release of protected health information. You will navigate complex documentation guidelines, verify legal authorizations, and ensure every record request is handled with accuracy, compassion, and strict adherence to federal privacy laws.
Requirements for Medical Records Technician (Release Of Information)
- U.S. Citizenship is required.
- Must be proficient in both written and spoken English.
- Must complete a background and security investigation.
- Males born after 12/31/1959 must be registered with Selective Service.
- Must comply with annual seasonal influenza vaccination requirements for VHA personnel.
- Ability to serve a 1 to 2-year trial period.
- Must possess valid, REAL ID compliant identification.
Preferred Qualifications for Medical Records Technician (Release Of Information)
- Associate degree in health information technology or health information management.
- Experience with electronic health records (EHR) and ROI software.
- Strong knowledge of HIPAA, the Privacy Act, and FOIA regulations.
- Demonstrated ability to handle difficult inquiries and resolve documentation discrepancies.
- Prior experience in a clinical or hospital records department.
Federal Benefits & Perks
- ✓13-26 days of annual leave and 13 days of sick leave per year.
- ✓11 paid Federal holidays annually.
- ✓Federal health, vision, dental, and life insurance programs.
- ✓Traditional federal pension plan with 5-year vesting.
- ✓Federal 401(k) with up to 5% agency matching.
- ✓Paid parental leave for up to 12 weeks.
- ✓Childcare subsidies for eligible employees.
💡 How to Apply Medical Records Technician (Release Of Information) Job & Insider Tips
Application Steps for Medical Records Technician (Release Of Information) Job
- Create or log into your account on the official USAJOBS platform.
- Download and prepare the required standard Clinical Resume Document.
- Complete the online occupational questionnaire.
- Upload your resume, transcripts, and any applicable SF-50 documentation.
- Submit your full application package before the closing date of September 9, 2026.
💡 General Tips
- Do not assume the hiring manager knows your experience; be specific about your duties in your resume.
- Ensure your resume explicitly mentions your experience with medical terminology and privacy regulations.
- Use the specific Clinical Resume template provided to avoid delays in processing.
- Double-check that all required documents, including SF-50s for current federal employees, are attached.
- Monitor your email for status updates following the close of the announcement.
Frequently Asked Questions
What is the primary responsibility of this role?
You will process requests for patient protected health information (PHI), ensuring that all disclosures are legally compliant and properly authorized.
Is this a remote position?
No, this is an onsite position located in Baltimore, Maryland, though it may be eligible for ad-hoc telework.
What level of education is required?
You may qualify through a combination of experience, an associate degree in a relevant field, or specific medical technician training programs.
What if I don't have a degree?
You may qualify based on a combination of creditable experience and specific coursework in health information management.
Is a security clearance required?
No, this is a non-sensitive/low-risk position, but it does require a standard background and suitability check.
Job from Veterans Health Administration
The Veterans Health Administration (VHA) is the largest integrated health care system in the United States. Providing comprehensive services to millions of Veterans, the VHA is committed to a "Whole Health" approach that values the health and well-being of both the patient and the employee. Working here means contributing to a mission-driven organization that honors the service of our military personnel.