Advance Your Career as an Administrative Specialist with the Veterans Health Administration
Are you looking for a career that combines administrative excellence with a profound sense of purpose? The Department of Veterans Affairs (VA) is currently seeking a dedicated Administrative Specialist to join the Diagnostic Imaging team at the Fredericksburg VA Clinic. This role is essential to maintaining the high standards of care and efficiency that our Veterans deserve.
Job Responsibilities
As an Administrative Specialist, you will act as the administrative process and policy expert for Diagnostic Imaging. Your daily tasks will be diverse, requiring a blend of technical expertise and interpersonal skill:
- HR Liaison: Serve as the primary point of contact for recruitment, personnel actions, and onboarding within the Diagnostic Imaging service.
- Technical Oversight: Act as an Automated Data Processing Application Coordinator (ADPAC) to manage and troubleshoot departmental computer applications.
- Data Management: Analyze statistical results, prepare reports, and ensure all data entry meets VHA Quality Assurance standards.
- Contract Management: Fulfill the duties of a Contracting Officer Representative (COR), ensuring that medical and service contracts meet all regulatory requirements.
Requirements
To qualify for this GS-09 position, you must demonstrate the following:
- Specialized Experience: One year of experience equivalent to the GS-07 level, including experience in administrative systems, data reporting, or similar functions.
- Education: A Master's degree or two years of progressively higher-level graduate education in a related field.
- Documentation: You must provide an SF-50 if you are a current or former federal employee to demonstrate time-in-grade.
Quick Comparison: Qualification Pathways
| Pathway | Criteria |
|---|---|
| Experience Only | 1 year of specialized experience at GS-07 level |
| Education Only | Master's degree or 2 years graduate study |
| Combination | Partial education and partial experience totaling 100% |
Salary and Benefits
This position offers a competitive salary range of $70,623 to $91,815 per year. Beyond the base salary, federal employment comes with a suite of robust benefits:
- Health & Wellness: Extensive federal health, dental, and vision insurance options.
- Financial Security: FERS retirement plan and the Thrift Savings Plan (similar to a 401k).
- Work-Life Balance: Generous annual and sick leave accrual, plus 11 paid federal holidays per year.
Application Tips
- Watch the Length: Keep your resume strictly to two pages.
- Be Specific: Quantify your achievements. If you managed a budget or a project, include the results.
- Formatting Matters: Use a clean, sans-serif font and ensure your resume is saved as a PDF to preserve your layout.
- Answer Thoroughly: The online questionnaire is weighted; take your time to ensure your answers accurately reflect your experience.
Serving the Veterans of our nation is a rewarding career path. If you possess the administrative skills and commitment to excellence required for this role, we encourage you to apply before the September 9, 2026 deadline. Join us in the Fredericksburg VA Clinic and make a difference today.
Why This Administrative Specialist Job Matters
Join the VA team in Fredericksburg, VA, as an Administrative Specialist and become the backbone of our Diagnostic Imaging service, directly supporting the heroes who have served our nation.
Administrative Specialist Job Overview
The Department of Veterans Affairs is seeking a detail-oriented Administrative Specialist for the Fredericksburg VA Clinic. In this vital role, you will serve as the administrative lead for the Diagnostic Imaging service, facilitating human resources coordination, policy execution, and technical data management. By ensuring administrative operations run smoothly, you directly contribute to the mission of providing world-class, compassionate healthcare to our Veterans.
Requirements for Administrative Specialist
- Must be a U.S. Citizen.
- Must complete an online application, questionnaire, and assessment.
- Males born after 12/31/1959 must be registered for Selective Service.
- Must undergo a background and security investigation.
- Participation in the seasonal influenza vaccination program is mandatory.
- Completion of a 1-year probationary or 2-year trial period.
- Federal employees must meet 52-week time-in-grade requirements for the GS-09 level.
Preferred Qualifications for Administrative Specialist
- Prior experience working within a Radiology or Diagnostic Imaging environment.
- Expertise in administrative program management and policy oversight.
- Proficiency in VA administrative software systems such as VATAS, TMS, and PIV sponsorship.
Federal Benefits & Perks
- âś“Comprehensive federal health insurance options
- âś“Generous paid time off and federal holidays
- âś“Participation in the Federal Employees Retirement System (FERS)
- âś“Opportunities for professional development and training
- âś“Eligibility for credit of non-federal work experience toward annual leave accrual
đź’ˇ How to Apply Administrative Specialist Job & Insider Tips
Application Steps for Administrative Specialist Job
- Create or log in to your USAJOBS account.
- Review the full vacancy announcement details carefully.
- Prepare a resume that is strictly two pages or less.
- Attach all required documents, including SF-50s and transcripts if applicable.
- Submit your application and questionnaire through the online portal.
- Complete the mandatory USA Hire assessment if prompted via email.
đź’ˇ General Tips
- Use the USAJOBS resume builder to ensure your format meets federal standards.
- Ensure your resume includes month and year dates for all experience to verify 52-week requirements.
- Save your resume as a PDF to maintain document formatting.
- Proofread your application to ensure all data matches your uploaded documentation.
- Set aside at least 3 hours for the USA Hire assessment once invited.
Frequently Asked Questions
What is the primary focus of this position?
This role functions as the administrative and policy expert for the Diagnostic Imaging service line at the Fredericksburg VA Clinic, handling HR processes, data reporting, and contract oversight.
Can I submit a resume longer than two pages?
No, federal agencies currently require resumes to be limited to two pages. Submissions exceeding this limit may result in ineligibility.
Is this a remote position?
No, this is an onsite position located at the Fredericksburg VA Clinic in Virginia.
What if I have a disability?
*A: The VA is committed to equal employment opportunities. You can request a reasonable accommodation for the assessment process directly through the online application portal.*
Is relocation assistance offered?
*A: No, relocation or recruitment incentives are not authorized for this specific vacancy.*
Job from Veterans Health Administration
The Veterans Health Administration (VHA) is the largest integrated health care system in the United States. Our mission is clear: to fulfill the promise made by President Lincoln to care for those who have served in our nation's military and their families. We operate under the "I CARE" values—Integrity, Commitment, Advocacy, Respect, and Excellence—ensuring that every employee contributes to a culture of compassion.