Launch Your Federal Career: Become a Secretary (Office Automation) with the IRS
The Internal Revenue Service (IRS) is offering an exciting opportunity for detail-oriented professionals to join its ranks as a Secretary (Office Automation). This role serves as a backbone for daily operations within the Large Business & International division, supporting leadership and ensuring administrative efficiency. Whether you are transitioning from the private sector or seeking a move within the federal government, this role offers stability, excellent benefits, and the chance to contribute to a mission of global importance.
Job Responsibilities
As a Secretary (Office Automation), you will be tasked with:
- Managing complex calendars and scheduling meetings.
- Screening and routing high-volume telephone inquiries.
- Maintaining detailed correspondence files and office records.
- Proofreading reports and correspondence for grammatical and mathematical accuracy.
- Preparing meeting minutes and distributing them according to management instructions.
Comparison: Private vs. Federal Administrative Roles
| Feature | Federal (IRS) | Private Sector |
|---|---|---|
| Benefits | Comprehensive Retirement/Health | Varies by Employer |
| Job Stability | High | Variable |
| Advancement | Structured (GS Grades) | Performance-based |
| Training | Extensive Professional Development | Varies |
Requirements
To be considered for this position, candidates must meet the following criteria:
- Typing: Minimum of 40 WPM with high accuracy.
- Experience: One year of specialized administrative experience at the GS-06 level.
- Education/Documentation: Official transcripts and, if applicable, current professional licenses.
- Professionalism: A two-page maximum resume is strictly enforced.
Salary Overview
This position is classified under the General Schedule (GS) pay system. The salary range for this role is $50,460 to $82,007 per year, depending on the specific location and locality pay adjustments.
Benefits
IRS employees enjoy a robust benefits package, including:
- Health, dental, and vision coverage.
- Generous retirement planning via FERS and TSP.
- Paid time off, including federal holidays.
- Career growth and upward mobility opportunities.
Application Tips
- Format Matters: Stick to the two-page limit and use a standard, readable font.
- Be Specific: Include the month, day, and year for every job listed on your resume.
- Prepare for Success: Ensure you have your typing speed certification or be ready to test.
- Submit Early: Don't wait until the final deadline to upload your documents.
If you have the administrative skills to support a fast-paced government team, this IRS position is an excellent way to start or advance your career. With competitive pay and the backing of the Department of the Treasury, you can build a meaningful future while serving the public. Start your application today.
Why This Secretary (Office Automation) Job Matters
Launch your administrative career with the Internal Revenue Service and play a pivotal role in one of the world's most influential financial institutions.
Secretary (Office Automation) Job Overview
The Internal Revenue Service (IRS) is seeking dedicated professionals to serve as Secretary (Office Automation) within the Large Business & International division. This role offers the unique chance to contribute to the agency's mission of tax administration, ensuring organizational efficiency and excellence. Selected candidates will manage high-level administrative functions, coordinate busy schedules, and maintain critical records in a supportive and professional environment.
Requirements for Secretary (Office Automation)
- Must be a U.S. Citizen.
- Must possess a minimum typing speed of 40 words per minute (3 or fewer errors).
- Must have one year of specialized experience equivalent to the GS-06 level.
- Must meet Time-in-Grade requirements for GS-07.
- Completion of a 90-day waiting period after a competitive federal appointment (TACA).
- Ability to obtain and use a government-issued charge card for business travel.
- Adherence to a two-page maximum resume limit.
Preferred Qualifications for Secretary (Office Automation)
- Proficiency in office automation systems and software (word processing, spreadsheets, databases).
- Strong background in calendar management and meeting coordination.
- Demonstrated ability to maintain correspondence files and administrative records according to regulatory standards.
- Exceptional oral and written communication skills.
- High attention to detail and ability to proofread complex documents.
Federal Benefits & Perks
- ✓Federal health, dental, and vision insurance plans.
- ✓Participation in the Federal Employees Retirement System (FERS).
- ✓Access to the Thrift Savings Plan (TSP) with agency matching.
- ✓Paid federal holidays, vacation, and sick leave.
- ✓Potential for flexible work schedules or telework opportunities.
- ✓Professional development and career training.
💡 How to Apply Secretary (Office Automation) Job & Insider Tips
Application Steps for Secretary (Office Automation) Job
- Review the full announcement and prepare a resume limited to exactly two pages.
- Create or update your USAJOBS profile.
- Complete the mandatory online questionnaire at the provided application link.
- Upload all necessary supporting documentation, including transcripts and performance appraisals if applicable.
- Submit your application package before 11:59 PM ET on the closing date.
- Monitor your application status through the USAJOBS dashboard.
💡 General Tips
- Ensure your resume includes specific dates (MM/DD/YYYY) and hours worked per week for every position listed.
- Use a standard sans-serif font like Arial or Calibri at 10-point size or larger.
- Avoid embedding links in your resume, as they will not be evaluated.
- Do not include personal information such as age, religion, or race in your application documents.
- Double-check that you have attached your latest performance appraisal to receive full consideration.
Frequently Asked Questions
Is previous federal experience required to apply?
No, federal experience is not required. You may qualify with experience from the private sector or volunteer roles.
What is the typing requirement for this role?
You must be a qualified typist capable of at least 40 words per minute based on a five-minute sample.
Can I work remotely?
This position is not indicated as remote, though telework eligibility may be available depending on office policy.
Can I apply for more than one location?
Yes, the position has multiple locations. Consider each post of duty carefully.
Is there a drug test?
No drug test is required for this specific role.
Job from Internal Revenue Service
The U.S. Department of the Treasury is the steward of the nation’s economic and financial systems. The IRS, a primary bureau within this department, collects over $2 trillion in revenue annually. Working at the IRS means joining a massive, mission-driven organization where integrity, fairness, and professional development are top priorities. Employees are supported with comprehensive resources and professional growth paths.