Launch Your Federal Career: Management Assistant at the VA in Milwaukee

Are you looking for a meaningful career that allows you to give back to those who have served our country? The Department of Veterans Affairs (VA) is seeking a motivated and detail-oriented Management Assistant to join the team at the Clement J. Zablocki VA Medical Center in Milwaukee, Wisconsin. This role is a unique opportunity to provide high-level support within the Mental Health Division.

Job Responsibilities

As a Management Assistant, you will act as the backbone of the Mental Health Division. Your primary responsibilities include:

Administrative Support: Manage executive calendars, record meeting minutes, and draft professional correspondence.
Data Management: Track budget allocations, reconcile fund control point accounts, and generate statistical reports.
Contract Oversight: Serve as a Level I Contracting Officer Representative (COR) to monitor service contracts.
Workflow Improvement: Analyze office processes to identify potential bottlenecks and implement efficiency recommendations.
Program Coordination: Support trainee programs and facilitate PIV sponsorship for new staff.

Requirements

To be considered for this position, applicants must meet specific federal criteria:

Citizenship: Must be a U.S. citizen.
Experience: One year of specialized experience equivalent to the GS-6 level.
Time-in-Grade: Current federal employees must have 52 weeks of experience at the GS-6 level.
Documentation: Submission of a complete application, including a resume limited to two pages.

Comparison of Potential Hiring Paths

Hiring Path	Requirement Highlight
Internal to Agency	Requires active federal status and time-in-grade
Career Transition	Requires CTAP/ICTAP eligibility documentation

Salary and Benefits

The GS-7 position offers a competitive salary range of $52,770 to $68,603 per year. Beyond the paycheck, the federal government provides a comprehensive benefits package including health insurance, retirement planning (FERS), and generous leave accrual.

Application Tips

Federal applications are highly competitive. Follow these steps to maximize your chances:

Respect the Page Limit: Your resume must be two pages or less. Use the USAJOBS resume builder for best results.
Be Specific: Do not leave room for assumptions. Detail your duties and ensure your hours per week are documented.
Prepare for Assessments: Be ready for the USA Hire Competency Based Assessments; setting aside three hours for these is recommended.

Working as a Management Assistant at the VA is more than just a job; it is a chance to make a tangible difference in the lives of Veterans. If you possess the administrative expertise and the dedication to our mission, apply today to start your journey with the VA.

Why This Management Assistant Job Matters

Advance your administrative career while supporting those who served our nation at the Clement J. Zablocki VA Medical Center.

Management Assistant Job Overview

The Veterans Health Administration is seeking a dedicated Management Assistant for the Mental Health Division in Milwaukee, Wisconsin. This role provides essential administrative and operational support to leadership, ensuring smooth facility workflows, effective contract monitoring, and high-quality data management. You will serve as a key point of contact, coordinating projects and maintaining organizational standards to fulfill our commitment to our Veterans.

Requirements for Management Assistant

Must be a U.S. citizen.
Must meet Time-In-Grade requirements if you are a current or former federal employee.
One year of specialized experience equivalent to at least the GS-6 level.
Must submit a complete application package, including a resume (maximum two pages) and required supporting documentation.
Must pass a background and security investigation.
Participation in the seasonal influenza vaccination program.
Completion of a 1-year probationary or 2-year trial period.

Preferred Qualifications for Management Assistant

Proficiency in data analysis and spreadsheet management.
Experience with federal contracting and fund control point management.
Strong communication and interpersonal skills to handle diverse stakeholder interactions.
Demonstrated ability to improve office workflows and procedural documentation.

Federal Benefits & Perks

✓Comprehensive federal health insurance options
✓Competitive retirement plans, including FERS
✓Paid vacation, sick leave, and federal holidays
✓Career development and training opportunities
✓Work-life balance with a consistent Monday-Friday schedule

💡 How to Apply Management Assistant Job & Insider Tips

Application Steps for Management Assistant Job

Create or log in to your USAJOBS account.
Prepare a resume that is strictly two pages or less.
Review the job announcement and gather required documents (e.g., SF-50, transcripts, DD-214).
Submit your application and complete the online questionnaire.
Check your email for notifications regarding the USA Hire Competency Based Assessments.
Complete the required assessments within the provided timeframe.

💡 General Tips

Ensure your resume clearly details your experience, including hours worked per week and specific duties.
Use the USAJOBS resume builder to ensure you meet the strict two-page limit.
Save your resume as a PDF to maintain formatting.
Submit your application early to avoid last-minute technical issues.
Double-check that your SF-50 clearly demonstrates your time-in-grade eligibility.

Frequently Asked Questions

What is the work schedule for this position?

This role follows a standard schedule of Monday through Friday, from 7:30 am to 4:00 pm.

Is this position eligible for telework?

No, this is not a virtual or remote position; it requires an on-site presence at the Milwaukee facility.

What happens if my resume is longer than two pages?

Per current federal hiring guidelines, resumes exceeding two pages will result in ineligibility for the position.

Is this position remote?

No, this position requires an on-site presence at the Milwaukee facility.

Do I need a degree to qualify?

There is no educational substitution for this grade level; you must meet the specialized experience requirement.

Job from Veterans Health Administration

The Veterans Health Administration (VHA) is the largest integrated health care system in the United States. Our mission is to honor America's Veterans by providing exceptional healthcare that improves their health and well-being. By joining the Clement J. Zablocki VA Medical Center, you become a valued member of a team dedicated to compassionate, whole-health care for Veterans and their families.