Launch Your Administrative Career with the FAA
Are you looking to make a meaningful impact within a high-stakes government environment? The Federal Aviation Administration (FAA) is currently seeking a detail-oriented and motivated Management and Program Assistant to join the Central Service Area within the Chicago District. This role is pivotal for maintaining the administrative efficiency of air traffic control facilities.
Job Responsibilities
As a Management and Program Assistant, your daily duties will be both diverse and vital to facility operations. You will:
- Financial Oversight: Compile and format budget reports, track expenditures, and initiate procurement requests.
- Administrative Support: Manage personnel action requests, coordinate with HR, and maintain accurate staff records.
- Operational Logistics: Utilize travel systems for authorizations, oversee time and attendance for staff, and manage office property inventories.
- Security Coordination: Ensure compliance with security guidelines, including the issuance of badges and access credentials.
Requirements
To be eligible for this position, applicants must meet the following criteria:
- Citizenship: You must be a U.S. citizen.
- Specialized Experience: You must possess at least one year of specialized experience at the next lower grade level.
- Documentation: All work history must be clearly documented, including job titles, dates, and hours worked.
Salary and Location Comparison
| Location | Locality Pay Adjustment | Salary Range |
|---|---|---|
| Madison, WI | 17.06% | $54,819 - $82,232 |
| Milan, IL | 18.93% | $55,695 - $83,546 |
| Chicago/Wheeling, IL | 30.86% | $61,282 - $91,927 |
Benefits of Working at the FAA
Federal employees enjoy a robust benefits package designed to support their health, financial stability, and long-term security. This includes access to comprehensive health and life insurance, the Thrift Savings Plan (a 401k-style retirement system), and generous paid leave policies.
Application Tips
To increase your chances of selection, keep your resume focused on the specialized experience requested. Ensure every claim you make about your skills can be backed up by specific examples from your work history. Do not exceed the two-page resume limit, and verify that your application is submitted before the deadline.
The Management and Program Assistant role is an excellent opportunity for professionals who thrive in organized, fast-paced environments. By joining the FAA, you contribute to a legacy of aviation excellence and operational integrity.
Why This Management And Program Assistant Job Matters
Launch your administrative career with the Federal Aviation Administration and play a vital role in the efficiency of our nation's air traffic control infrastructure.
Management And Program Assistant Job Overview
The Federal Aviation Administration (FAA) is seeking a motivated Management and Program Assistant to join the Chicago District. This position provides essential administrative, budgetary, and operational support across multiple air traffic control facilities in Illinois and Wisconsin. You will serve as a key resource for management, ensuring that administrative policies, financial tracking, and logistical operations run smoothly. If you are a detail-oriented professional looking to contribute to the world's safest aerospace system, this role offers a unique opportunity to grow within a dynamic, mission-driven organization.
Requirements for Management And Program Assistant
- U.S. Citizenship is required.
- Must possess at least one year of specialized experience equivalent to the FV-E or GS-7/8 grade level.
- Ability to demonstrate proficiency in tracking budgets, inventory, and expenditures.
- Experience with administrative support, including scheduling, time and attendance management, and travel administration.
- Must be able to pass a background investigation.
- Must submit a complete application package by the closing date.
Preferred Qualifications for Management And Program Assistant
- Strong proficiency in utilizing various software platforms for narrative reporting and statistical analysis.
- Demonstrated ability to coordinate effectively with internal and external stakeholders.
- Experience in managing facility security credentials and access protocols.
- Strong organizational skills with the capacity to manage time effectively under minimal supervision.
Federal Benefits & Perks
- ✓Comprehensive federal health insurance options.
- ✓Generous retirement plan including the Federal Employees Retirement System (FERS).
- ✓Participation in the Thrift Savings Plan (TSP) with government matching.
- ✓Paid annual and sick leave accrual.
- ✓Paid federal holidays.
- ✓Flexible spending accounts and life insurance programs.
- ✓Opportunities for professional development and training.
💡 How to Apply Management And Program Assistant Job & Insider Tips
Application Steps for Management And Program Assistant Job
- Log in to your USAJOBS account to build or update your resume.
- Ensure your resume is limited to two pages.
- Verify your work history includes job titles, employer names, dates of employment, and hours worked per week.
- Upload all required documentation, including SF-50 forms for current federal employees.
- Submit your application through the FAA online portal by the closing date.
- Monitor your email for status updates and potential interview requests.
💡 General Tips
- Keep your resume concise; the two-page limit is strictly enforced.
- Align your work history descriptions directly with the specialized experience requirements mentioned in the announcement.
- Ensure you resubmit your application if you make any changes after your initial submission.
- Clearly document your previous salary, grade, and series if you have federal experience.
- Double-check that your contact information is current.
Frequently Asked Questions
Is education a substitute for experience at this level?
No, there is no education substitution for the FV-F level; candidates must demonstrate one year of specialized experience.
Can I apply if I am not a federal employee?
This vacancy is restricted to internal candidates; please review the 'Who May Apply' section for specific eligibility requirements.
How is the salary determined for this position?
The salary is based on the pay band and the locality pay associated with the specific duty station, ranging from $46,830 to $91,927 depending on the location.
Is this a remote position?
*A: No, the position is not remote-eligible; however, it is telework-eligible according to agency policy.*
What is the probationary period?
*A: A one-year probationary period may be required for the selected candidate.*
Job from Federal Aviation Administration
The FAA is responsible for the safety and efficiency of the civil aviation system. With a diverse workforce of over 44,000 employees, the agency works on everything from regulating space travel to managing the nation's air traffic. Working at the FAA means being part of a mission-driven organization where your administrative work directly supports the teams keeping the skies safe.