Become a Supervisory Medical Records Technician in Portsmouth
Are you a detail-oriented professional looking to advance your career while supporting the health of the men and women who serve in our armed forces? The Defense Health Agency (DHA) is currently seeking a Supervisory Medical Records Technician to join the team at the Naval Medical Center in Portsmouth, Virginia. This is a unique opportunity to play a leadership role in an essential clinical environment.
Job Responsibilities
As a supervisor, you will be the backbone of administrative efficiency. Your daily duties will include:
- Team Leadership: Directing and supervising assigned staff members to ensure departmental goals are met.
- Compliance Oversight: Monitoring medical record requirements to ensure that the facility adheres to all federal and agency regulations.
- Quality Assurance: Establishing and implementing systems to maintain accurate admission, storage, and retirement of medical files.
- Training & Development: Conducting quarterly clinic visits to train staff on front-desk operations and medical record best practices.
- Data Integrity: Managing terminal digit filing systems and utilizing automated systems to protect patient confidentiality.
Requirements
To be considered for this position, applicants must meet specific federal qualifications:
- Citizenship: Must be a U.S. citizen.
- Experience: One year of specialized experience equivalent to the GS-6 grade level.
- Security: Must be eligible for a Secret security clearance.
- Assessment: Must pass a drug screening.
- Resume Limit: Applications are strictly limited to a two-page resume format.
Comparison of Skills
| Skill Category | Key Expectation |
|---|---|
| Leadership | Managing staff and assigning workflows |
| Compliance | Meeting regulatory standards for HIPAA and privacy |
| Technical | Utilizing electronic health record (EHR) software |
| Administrative | Managing record retirement and disposal |
Salary Overview
The compensation for this position is set between $51,210 and $66,574 per year, depending on experience and locality pay factors. As a federal position, this role offers stability and consistent pay adjustments.
Benefits
Working for the federal government provides a comprehensive benefits package, including:
- Extensive health, dental, and vision insurance plans.
- A robust retirement package through FERS.
- Thrift Savings Plan (TSP) to help build your long-term savings.
- Generous annual and sick leave accrual.
- Stability and potential for long-term career progression.
Application Tips
Applying for federal jobs can be competitive. Follow these steps to improve your chances:
- Format Matters: Use a clear, two-page resume. If you go over, the automated system may reject your application without review.
- Be Explicit: Clearly define your specialized experience. Use actual job titles, dates, and duties that demonstrate your capacity to perform in a supervisory role.
- Check for Completeness: Ensure every document requested in the announcement is attached. An incomplete application will result in disqualification.
- Language: Use plain English. Avoid industry acronyms that human resources personnel may not recognize.
Frequently Asked Questions (FAQ)
Q: Is there promotion potential for this position? A: This position does not currently have promotion potential listed, meaning it is focused on the GS-7 level.
Q: Do I need a degree to apply? A: While education can be an asset, this role focuses on specialized experience. If you use education to qualify, ensure your transcripts are included.
Q: How do I know if my application was received? A: You will receive an email confirmation upon successful submission, and you can track your status via your USAJOBS dashboard.
Joining the Portsmouth Naval Medical Center is a fantastic opportunity to make a tangible impact on the lives of military families and personnel. If you are an experienced records technician ready to take the next step into leadership, we encourage you to submit your application before the closing date of September 8, 2026.
Why This Supervisory Medical Records Technician Job Matters
Take the lead in medical records administration at one of the nation's premier naval medical facilities. Your expertise ensures mission readiness and quality care for those who serve our country.
Supervisory Medical Records Technician Job Overview
The Defense Health Agency is seeking a detail-oriented and proactive Supervisory Medical Records Technician for the Naval Medical Center in Portsmouth, Virginia. This pivotal role involves overseeing medical record lifecycles, ensuring strict regulatory compliance, and managing a team of professionals dedicated to maintaining the integrity of patient data in an integrated healthcare system.
Requirements for Supervisory Medical Records Technician
- Must be a U.S. Citizen.
- One year of specialized experience at the GS-06 level or equivalent.
- Ability to pass a drug test.
- Must maintain a Secret security clearance.
- Completion of a 1-year probationary or 2-year trial period.
- Must complete a Pre-Employment Certification Statement for Selective Service registration if born after Dec 31, 1959.
- Resume must not exceed two pages.
Preferred Qualifications for Supervisory Medical Records Technician
- Proven track record in supervising personnel and delegating tasks effectively.
- Expertise in medical record regulatory standards and quality assurance procedures.
- Proficiency in utilizing automated medical data systems.
- Experience with terminal digit filing systems for medical documentation.
- Strong communication skills to train staff and coordinate clinic operations.
Federal Benefits & Perks
- ✓Comprehensive federal health insurance options
- ✓Federal Employees Retirement System (FERS)
- ✓Thrift Savings Plan (401k equivalent)
- ✓Paid federal holidays, vacation, and sick leave
- ✓Life insurance and flexible spending accounts
- ✓Training and professional development opportunities
💡 How to Apply Supervisory Medical Records Technician Job & Insider Tips
Application Steps for Supervisory Medical Records Technician Job
- Create or log into your USAJOBS account.
- Complete the online application questionnaire.
- Upload a resume (strictly limited to two pages) that explicitly details relevant specialized experience.
- Attach any required supporting documents, such as performance appraisals or eligibility documentation.
- Verify that your application package is complete and submit by the 11:59 PM EST deadline.
- Monitor your status via the USAJOBS dashboard.
💡 General Tips
- Your resume must be two pages or less; longer resumes will be excluded automatically.
- Use clear, plain language and avoid jargon or acronyms.
- Include the employer name, job title, and specific start/end dates (month/year) for every role.
- Detail your weekly hours worked to prove your experience level.
- Ensure all uploaded documents clear the system's virus scan before the deadline.
Frequently Asked Questions
Is this a remote position?
No, this position is located on-site at the Naval Shipyard in Portsmouth, Virginia, and is not eligible for telework.
What happens if my resume exceeds two pages?
Per the hiring instructions, any resume exceeding the two-page limit will be removed from consideration entirely.
Can I sanitize my supporting documents?
Yes, you may remove sensitive personal information (such as someone else's social security number) from supporting documents like marriage certificates or military orders, but be prepared to provide un-sanitized versions if selected.
Job from Military Treatment Facilities Under Dha
The Defense Health Agency (DHA) is a joint, integrated combat support agency that enables the Department of Defense to achieve medical readiness. By delivering high-quality healthcare services to over 9.5 million uniformed service members, retirees, and their families, the DHA ensures that our military forces remain mission-ready anywhere in the world.