Launch Your Administrative Career with the Federal Bureau of Prisons

Are you seeking a meaningful career that combines administrative expertise with the challenge of public service? The Department of Justice is currently recruiting for a Secretary (Captain’s Secretary) in Duluth, Minnesota. This role is a vital component of the Federal Bureau of Prisons (BOP), offering a unique opportunity to support correctional leadership in a secure, mission-focused environment.

Job Responsibilities

The Secretary (Captain’s Secretary) serves as the primary point of administrative contact for the Correctional Services Department. Key duties include:

Administrative Support: Serving as the right hand to the Captain and providing clerical services to Lieutenants.
Communication Management: Handling incoming telephone calls and inquiries from staff and inmates regarding correctional services.
Documentation: Preparing, editing, and composing reports, meeting minutes, and official correspondence.
Office Coordination: Managing calendars, travel arrangements, and maintaining comprehensive digital and physical filing systems.

Requirements

To be eligible for this position, candidates must meet strict criteria, including:

Citizenship: Must be a U.S. Citizen.
Experience: One year of specialized experience at the next lower grade level.
Assessments: Completion of the USA Hire Competency Based Assessments is mandatory.
Security: Must pass a background investigation, physical examination, and urinalysis.

Comparison of Qualifications

Requirement	Status	Importance
U.S. Citizenship	Mandatory	High
Background Check	Mandatory	High
Prior Admin Experience	Required	High
Training (Glynco, GA)	Mandatory	High

Salary Overview

This position offers a competitive salary range of $52,977 to $66,599 per year, commensurate with federal pay guidelines.

Benefits

Employees of the Federal Bureau of Prisons benefit from:

Comprehensive health, dental, and vision insurance.
Federal retirement contributions.
Paid time off and federal holidays.
Structured training and professional development opportunities.

Application Tips

Focus on Detail: Ensure your resume clearly documents your work history with start/end dates and average hours worked per week.
Upload Accurately: Use standard document names and ensure all transcripts or SF-50 forms are fully legible.
Prepare for Assessments: Utilize the practice materials available on the USA Hire portal to maximize your chances of success.

The position of Secretary (Captain’s Secretary) in Duluth offers more than just a job; it is a path to a stable and rewarding federal career. If you are organized, professional, and ready to serve your community, apply today through the official USAJOBS portal.

Why This Secretary (Captain'S Secretary) Job Matters

Launch your career in federal administration with a mission-driven role supporting the Federal Bureau of Prisons in Duluth, Minnesota.

Secretary (Captain'S Secretary) Job Overview

The Department of Justice, Bureau of Prisons, is seeking a detail-oriented professional to serve as Secretary (Captain's Secretary) in Duluth, Minnesota. This position serves as a primary administrative support pillar for the Correctional Services Department, facilitating communication, record-keeping, and office coordination to ensure the seamless operation of the institution.

Requirements for Secretary (Captain'S Secretary)

U.S. Citizenship is mandatory.
Must pass a comprehensive background investigation, physical, and urinalysis.
Must complete the three-week 'Introduction to Correctional Techniques' training in Glynco, Georgia.
Must meet the specialized experience requirements (one year of experience equivalent to the next lower grade level).
Must successfully complete the USA Hire Competency Based Assessments.
Maximum entry age of 36 applies for original appointment, with exceptions for qualified veteran preference eligibles.

Preferred Qualifications for Secretary (Captain'S Secretary)

Proven proficiency in office automation software and file management systems.
Experience managing high-volume incoming correspondence and telephone inquiries.
Demonstrated ability to coordinate travel, schedule meetings, and maintain professional calendars.
Strong communication skills for drafting reports and formal documentation.
Prior experience working in a correctional or law enforcement administrative environment.

Federal Benefits & Perks

✓Competitive federal salary structure.
✓Access to the Federal Employees Health Benefits (FEHB) program.
✓Federal Employees Retirement System (FERS) participation.
✓Opportunities for professional development and training.
✓Structured career advancement potential within the Department of Justice.

💡 How to Apply Secretary (Captain'S Secretary) Job & Insider Tips

Application Steps for Secretary (Captain'S Secretary) Job

Create or update your profile on the USAJOBS platform.
Review the full vacancy announcement thoroughly for document requirements.
Prepare a resume limited to two pages highlighting relevant experience (include hours worked per week and dates).
Click the Apply Online button to initiate the application.
Complete the online questionnaire and attach all required documentation (transcripts, SF-50, etc.).
Submit your application before the 11:59 PM ET deadline on the closing date.
Complete the USA Hire Assessments via the unique link provided after submission.

💡 General Tips

Ensure your resume clearly shows the time spent in each role (number of hours worked per week).
Double-check that all uploaded documents are legible and named appropriately without special characters.
Save your unique USA Hire assessment link to track progress or resume if interrupted.
Verify that your SF-50 is unredacted if you are a current or former federal employee.
Use the provided practice assessments at the USA Hire Applicant Resource Center to prepare.

Frequently Asked Questions

What is the primary responsibility of this position?

The Secretary acts as a personal administrative assistant to the Captain and provides clerical support for the Lieutenants, managing files, correspondence, and daily office operations.

Is training required for this position?

Yes, successful candidates must complete the three-week 'Introduction to Correctional Techniques' training course located in Glynco, Georgia.

Are there age restrictions for this role?

Yes, there is a maximum entry age of 36 for original appointment, though exemptions exist for qualified preference-eligible veterans.

Is there an age limit?

Yes, there is a maximum entry age of 36, with exceptions for qualified veteran preference eligibles.

How do I track my application?

Use the 'Track this application' feature within your USAJOBS account dashboard.

Job from Bureau Of Prisons/Federal Prison System

The Federal Bureau of Prisons (BOP) is responsible for the custody and care of federal inmates. Employees within this agency contribute to a humane and secure environment while preparing individuals for successful reentry into society. Working for the BOP means joining a team dedicated to public safety and professional integrity.