Advance Your Career as an Administrative Officer at the Montana VA

Are you looking to balance a high-impact professional career with a high quality of life? The Department of Veterans Affairs is seeking a highly skilled Administrative Officer to join our team at the Fort Harrison Medical Center in Helena, Montana.

Job Responsibilities

As a Supervisory Administrative Officer for Primary Care, you will be the operational backbone of the service. Your duties include:

Operations Management: Overseeing all programs under the Associate Chief of Staff.
Human Resources: Managing recruitment, performance standards, disciplinary actions, and training.
Fiscal Oversight: Formulating budget plans and allocating funds to ensure resource efficiency.
Procurement: Coordinating the purchase of high-tech medical equipment and facility upgrades.
Leadership: Mentoring staff and resolving interdepartmental issues to ensure high-quality patient care.

Requirements

To be considered for this role, you must be a U.S. Citizen and submit a comprehensive application package by September 9, 2026. Key requirements include:

A maximum two-page resume.
One year of specialized experience at the GS-11 level (for GS-12 consideration).
Completion of an online assessment.
Ability to clear background and security checks.

Salary and Benefits

Category	Details
Salary Range	$89,508 - $116,362
Pay Interval	Per Year
Location	Fort Harrison, MT
Promotion Potential	GS-12

Application Tips

Precision: Be specific about your duties and hours worked; the VA does not make assumptions.
Formatting: Save your resume as a PDF to maintain the required two-page limit.
Readiness: Have your SF-50 documents ready to verify your time-in-grade eligibility.

Serving our Veterans is a profound mission. If you are ready to take on a leadership role that directly impacts the quality of healthcare provided to those who have served, we encourage you to apply. Join us at the Montana VA and help fulfill President Lincoln’s promise to care for those who have borne the battle.

Why This Administrative Officer Job Matters

Advance your career in healthcare administration at the heart of the Montana VA—where professional growth meets the unparalleled beauty of the American West.

Administrative Officer Job Overview

The Montana VA Health Care System is seeking a dedicated Administrative Officer to join the Primary Care team at the Fort Harrison Medical Center. This pivotal role provides comprehensive management and operational oversight for programs under the Associate Chief of Staff. You will lead administrative functions, fiscal planning, and human resources coordination while fostering an environment of excellence in patient care for our nation's Veterans.

Requirements for Administrative Officer

U.S. Citizenship is strictly required.
Completion of the online application, questionnaire, and all required assessments.
Must meet the one-year time-in-grade requirement for federal employees at the GS-11/12 level.
Submission of a resume not exceeding two pages in length.
Commitment to the annual seasonal influenza vaccination program.
Ability to complete a one-year probationary or two-year trial period.
Must undergo a background and security investigation.

Preferred Qualifications for Administrative Officer

Demonstrated experience in health care management principles and VA administrative regulations.
Strong background in fiscal management, contracting, and resource allocation.
Proven ability to manage human resources processes, including recruitment, training, and performance management.
Expertise in analyzing program effectiveness and developing strategies to improve operational outcomes.
Successful history of coordinating high-cost equipment acquisitions and facility planning.

Federal Benefits & Perks

✓Competitive salary and federal benefits package
✓Work-life balance in a scenic location
✓Opportunities for professional growth and clinical complexity
✓Participation in federal retirement and insurance programs
✓Accrual of annual and sick leave

💡 How to Apply Administrative Officer Job & Insider Tips

Application Steps for Administrative Officer Job

Create or log into your USAJOBS account.
Prepare a resume that is no longer than two pages.
Complete the online application and assessment questionnaire.
Upload all required documentation, including current or most recent SF-50s and relevant transcripts.
Submit your complete package by the closing date of September 9, 2026.
Complete any required USA Hire Assessments if notified after submission.

💡 General Tips

Save your resume as a PDF to ensure formatting integrity.
Ensure your resume includes month and year for start/end dates and hours worked per week.
Clearly define your experience; the agency will not make assumptions based on job titles alone.
Use the USAJOBS resume builder to help manage the two-page length requirement.
Set aside at least three hours to complete the online assessment.

Frequently Asked Questions

Can I work remotely for this position?

No, this is not a virtual position, though ADHOC telework may be authorized.

Is a physical examination required?

A pre-placement physical examination is not required for this role.

What is the consequence of exceeding the two-page resume limit?

Resumes longer than two pages will result in ineligibility for further consideration.

Job from Veterans Health Administration

The Montana VA Health Care System provides integrated, patient-centered care to the men and women who have served our country. Located on a historic 138-acre campus, we offer a unique blend of professional complexity and small-town accessibility. Whether you are an outdoor enthusiast or someone who values a strong sense of community, Fort Harrison provides the ideal backdrop for a rewarding career.