Become a Time & Leave Clerk at the Salem VA Medical Center

Are you seeking a career that combines administrative excellence with a mission-driven purpose? The Salem VA Medical Center is currently looking for a dedicated Time & Leave Clerk to join our Nursing Operations team. This position is the backbone of our staffing efficiency, ensuring that the healthcare professionals caring for our Veterans are accurately compensated and supported.

Job Responsibilities

As a Time & Leave Clerk, your primary responsibility is to manage timekeeping records for the Nursing Service. You will:

Compute and balance man-hours from certified schedules.
Apply complex federal leave regulations, including compensatory time, overtime, and leave without pay.
Provide guidance to staff and supervisors regarding pay entitlements.
Audit leave balances to identify and address questionable usage patterns.
Utilize databases such as VISTA and Microsoft Office to maintain accurate personnel files.

Requirements

To be considered, candidates must meet the following criteria:

Citizenship: Must be a U.S. Citizen.
Experience: One year of specialized experience at the GS-04 level or equivalent education.
Documentation: Must provide a two-page resume and relevant SF-50 forms.
Health: Participation in the annual influenza vaccination program is mandatory.

Salary and Benefits

Category	Details
Salary Range	$40,736 - $52,957 per year
Schedule	Full-time, Monday-Friday
Benefits	Health, Life, Retirement, Paid Leave

Application Tips

Focus on the Resume: The two-page limit is strict. Use the USAJOBS resume builder to highlight relevant skills.
Quantify Experience: Clearly list hours worked per week and specific dates for all previous roles.
Assessments: Be prepared to complete the USA Hire competency assessment upon submission.

Serving those who have served our country is a noble calling. If you are a detail-oriented professional ready to make an impact in the medical administration field, we encourage you to apply for the Time & Leave Clerk position at the Salem VA Medical Center today.

Why This Time & Leave Clerk Job Matters

Support those who served by ensuring seamless administrative operations at the Salem VA Medical Center.

Time & Leave Clerk Job Overview

The Veterans Health Administration is seeking a meticulous Time & Leave Clerk to join the Nursing Operations Team in Salem, Virginia. This role is essential for maintaining accurate staffing records, managing complex leave regulations, and providing critical administrative support that allows our healthcare providers to focus on what matters most: patient care.

Requirements for Time & Leave Clerk

U.S. Citizenship.
Completion of a 1-year probationary or 2-year trial period.
Active registration with the Selective Service for males born after 12/31/1959.
Participation in the seasonal influenza vaccination program.
Background and security investigation clearance.
Submission of a resume not exceeding two pages.
One year of specialized experience at the GS-04 level or equivalent education.

Preferred Qualifications for Time & Leave Clerk

Direct experience with federal timekeeping and payroll systems.
Strong proficiency in Microsoft Office (Word, Excel, Access, Outlook).
Experience interpreting federal leave regulations and pay entitlements.
Background in administrative clerical support within a medical or hospital setting.

Federal Benefits & Perks

✓Comprehensive federal health insurance options.
✓Generous paid annual leave and sick leave accrual.
✓Federal retirement benefits, including pension and Thrift Savings Plan (TSP).
✓Opportunities for professional growth and training.
✓Participation in federal life insurance programs.

💡 How to Apply Time & Leave Clerk Job & Insider Tips

Application Steps for Time & Leave Clerk Job

Create or log in to your USAJOBS account.
Prepare a federal resume, ensuring it is two pages or less.
Upload required documentation, including transcripts and SF-50 forms if applicable.
Complete the online application questionnaire.
Submit your application before the closing date.
Complete the required USA Hire assessment if notified.

💡 General Tips

Ensure your resume includes month/year of employment and hours worked per week for every position.
Use the USAJOBS resume builder to ensure compliance with the two-page limit.
Carefully review your SF-50 forms to ensure they clearly demonstrate one year of time-in-grade.
Set aside at least three hours to complete the online assessment in one sitting if possible.
Save your resume as a PDF to maintain formatting and file size limits.

Frequently Asked Questions

Can I substitute education for the experience requirement?

Yes, you may qualify with four years of education above the high school level at an accredited institution.

Is this a remote position?

No, this is an on-site position at the Salem VA Medical Center, though some telework may be eligible based on agency policy.

What happens if my resume exceeds two pages?

Resumes longer than two pages are not accepted and will result in ineligibility for the position.

Do I need a degree for this position?

You can qualify through a combination of experience and education, or purely through specialized clerical experience.

What is the work schedule like?

The role follows a standard weekday schedule with shifts between 7:00 AM and 4:30 PM.

Job from Veterans Health Administration

The Veterans Health Administration (VHA) is the largest integrated healthcare system in the United States. At the Salem VA Medical Center, we are committed to fulfilling President Lincoln's promise to care for those who have served in our nation's military. Situated in the beautiful Roanoke Valley, our campus offers a unique work-life balance near the Blue Ridge Parkway and the historic downtown district.